Rent Roll Form – Fill Out and Use This PDF

Updated: Nov 9, 2026

The Rent Roll form serves as a comprehensive document that provides a snapshot of the current financial status and occupancy of a property. By detailing information such as occupied and vacant units, lease terms, rent amounts, and additional expenses, this form plays a crucial role in real estate management and loan processing. For property owners or managers looking to ensure accurate and efficient record-keeping, completing this form with precision is key.

Ready to get your property's financial and occupancy details in order? Click the button below to start filling out your Rent Roll form today.

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Rent Roll Form PDF Details

Understanding the nuances of a Rent Roll form is indispensable for landlords, property managers, and investors alike. This document stands as a comprehensive snapshot of the financial health of a rental property, capturing critical details such as the name and address of the property, a complete listing of both occupied and vacant units, and in-depth tenant information for each unit. The Rent Roll form meticulously records various financial and contractual elements including square footage, lease commencement and expiration dates, monthly and annual rent payments, common area maintenance (CAM) expenses, and special terms or lease options, if any. Such detailed aggregation of data is not only pivotal for assessing the current revenue stream but also aids in forecasting future income potential. Furthermore, the certification section at the form's conclusion, requiring the applicant’s signature, underscores the document's importance in the loan application process, signifying that lenders place considerable trust in the represented information during the mortgage loan approval procedure. The form acts as an enduring assurance to the lender, bolstering trust in the viability and profitability of the property in question.

Question	Answer
Form Name	Rent Roll Form
Form Length	2 pages
Fillable?	No
Fillable fields	0
Avg. time to fill out	30 sec
Other names	rent roll, rental property rent roll template, what is a rent roll form, editable rent roll

How to Fill Out Certified Rent Roll

Certified Rent Roll at a glance

What it is: The Certified Rent Roll lists all occupied and vacant units in property.

Who signs: The applicant signs and dates under APPLICANT SIGNATURE and DATE.

A filled-in Certified Rent Roll example: a rent roll with one lease and one vacant unit

Certified Rent Roll example filled out, example: a rent roll with one lease and one vacant unit — Dana Sample fills out the rent roll for Sample Plaza. Unit 101 is leased and unit 102 is vacant, so the tenant column says Vacant. The picture shows the first two rows; its names and figures are sample values. The lease runs five years. Unit 101 has 2000 square feet, 67 percent of the property.

How to fill out Certified Rent Roll, box by box

Property name and address

Enter the Property Name and the Property Address.

Units: occupied and vacant

List unoccupied units as vacant in the tenant column.

For each unit, enter the Tenant, Unit #, Square Feet Occupied, Square Feet %, Lease Commence Date, Lease Expiration Date, Lease Payment Month and Annual, Rent per Square Foot, CAM Exps Paid By Tenant, Special Terms and Lease Options and Type of Business, then the Total.

Certifying and signing

The Lender shall rely on the information stated in the further processing and closing of the Mortgage Loan, and the representations and warranties survive such closing and continue for the term of the mortgage loan. The information is true, complete and accurate.

When there is a co-applicant, the co-applicant signs and dates under CO-APPLICANT SIGNATURE and DATE.

More rules for Certified Rent Roll

Please fill out a separate rent roll for all properties.

Sources

[1] Certified Rent Roll (no issuer file, a generic template) (the Official source link on this page).