Standard Form 428A at a glance
What it is: STANDARD FORM 428A, the Tangible Personal Property Report, is the Annual Report that recipients of Federal financial assistance use when required to provide annual inventory listings of Federally-owned property.
A filled-in Standard Form 428A example: a grantee reports one award's property
How to fill out Standard Form 428A, box by box
Federal Grant or Other Identifying Number
Enter the Federal grant number or other identifying number assigned to the Federal financial assistance award; leave it blank if submitting a Consolidated Annual Report.
1. Report Type (Choose One)
Select (a) Individual to report Federally-owned property for one award.
Select (b) Consolidated to report Federally-owned property for all awards with a Federal Organizational Element (Block 1 of the SF 428).
2. Report As Of
Report information accurate as of 30 September, unless the award specifies a different date.
Enter the appropriate month, day and year (mm/dd/yyyy).
3. Federally-owned Property
Under Federally-owned Property, provide the specified information for each item or attach an equivalent document, such as a computer print out with the required detail.
Under Description, provide a brief description of the item.
Under Identification, enter the manufacturer's serial number, model number, Federal stock number, national stock number, or other identification number.
Under Acquisition Date, for items furnished by the Federal awarding agency, enter the date received by the recipient.
Under Acquisition Cost, enter the acquisition cost.
4. Comments
Under Comments, provide any special notes or comments regarding the Federally-owned property being reported or the report itself.
For Consolidated Annual Report Attachments, use Comments to identify the award numbers applicable to the listed items or note if you are providing the required individual item information on an attached SF 428S or a computer printout.
More rules for Standard Form 428A
Recipients report Federally-owned property in their custody as of the date in Block 2, including Federally-owned items they have provided to their subrecipients or contractors.
List all items of Federally-owned property, regardless of dollar value, furnished by the Federal awarding agency for use under an assistance award.
Sources
[1] Standard Form 428A (Rev. 11/2021), Tangible Personal Property Report, Annual Report, U.S. General Services Administration (the Official source link on this page).