Form TC-69 at a glance
What it is: Form TC-69: register with the Utah State Tax Commission for the taxes listed on the form.
Where and when to file: Mail the completed form to the Tax Commission: 210 N 1950 W Salt Lake City, UT 84134. Allow 15 business days to process this form.
A filled-in Form TC-69 example: a Provo bakery registers for sales tax
How to fill out Form TC-69, box by box
1a. Check each box that applies
Check each box that applies and attach the schedule listed for it. Applications without the required schedules cannot be processed.
Employer Withholding License: attach TC-69WTH.
Sales and Use Tax License: attach TC-69STC.
In order to register for a cigarette, tobacco, nicotine or e-cigarette license, you must have a Sales and Use Tax license. If you do not already have one, also mark the Sales and Use Tax License checkbox and attach TC-69STC.
1b. Previous or existing accounts
1b. Previous or existing accounts: Enter all previous or existing Utah tax account numbers for all owners, officers, members, trustees and partners. If you purchase a business, have the seller provide you with a letter from the Tax Commission stating no sales and use tax is due, or withhold enough of the purchase money to pay all taxes. You will be held personally liable for the seller's unpaid sales and use tax, including all sales-related taxes, if neither of these conditions is met (Utah Code §59-12-112).
2a. Organizational Structure
Organizational Structure: you must check one.
2b to 2d. Organization Date, Entity Number and Tax Year End Date
Only fill out lines 2b and 2c if you have a physical presence in Utah.
Organization Date: enter the date of qualification or incorporation in Utah (Contact the Dept. of Commerce at 801-530-4849).
Department of Commerce Entity Number: enter number issued by the Dept. of Commerce.
2d. Tax Year End Date.
2e. Federal Identification Number
Federal Identification Number: every sole proprietor must provide a Social Security Number (SSN).
A sole proprietor with employees must also provide an Employer Identification Number (EIN).
All other organization types must provide an EIN.
2f. Name of Legal Entity
Name of Legal Entity - PRINT. If you are a sole proprietor, write your name here. Daytime phone number. Cell phone number.
Legal entity's street address. City. County. State. Foreign country (if not U.S.). ZIP Code.
Legal entity's mailing address. City. County. State. Foreign country (if not U.S.). ZIP Code.
Business website address (URL). Email address (provide a valid email address). Contact phone number.
2g. DBA/Business Name
DBA/Business Name: business or trade name at this physical location (for additional outlets, fill out form TC-69B). Business phone number. Fax number.
Physical street address of business (P.O. Box not acceptable). City. County. State. Foreign country (if not U.S.). ZIP Code.
Required: Local Utah government issuing this location's business license for a business physically located in Utah.
2h. Officer/Owner Information
Officer/Owner Information: enter the following information for each officer, general partner, managing member, trustee or enterprise owner.
You must provide the SSN of each individual and the EIN of each entity listed (Tax Commission Rule R861-1A-15).
The Tax Commission will only discuss account information with those listed.
Attach additional sheets if you need more space.
Notify the Tax Commission if any changes occur.
2i. Business Description
Business Description: describe the nature of your business in detail (include the types of products sold).
Third Party Designee
Third Party Designee: to authorize a third party to discuss your account(s) with the Tax Commission, enter their information here.
To grant a third party more authorization than discussing your account(s), complete and submit form TC-737, Power of Attorney and Declaration of Representative.
The signatures
By signing this form, you confirm that you understand that the Tax Commission will review all officers/owners listed in Section 2h for previous, unpaid tax debt and that you may have to resolve tax issues or post a bond.
4. Any person (including employees, corporate directors, corporate officers, etc.) with the authority to direct accounting processes or who is required to collect, account for and pay any taxes and fails to do so will be liable for a penalty equal to the total amount of tax not collected, not accounted for or not paid (Utah Code §59-1-302).
Your signature confirms you have reviewed this section with every person named on this form.
Individual/Sole Proprietor: signature must match SSN provided in Section 2 (2e) (for example, a husband or wife may not sign on behalf of each other).
All Partnerships: one general partner must sign.
Corporation / S Corporation: an officer of the corporation authorized to sign on behalf of the corporation must sign.
Trust: the grantor or a trustee must sign.
Limited Liability Company / Single Member LLC: a member must sign.
Government: a government official must sign.
3a. Sole Proprietors Only: you must provide the following information if you are a sole proprietor applying for the tax license(s) shown in Section 1 of this application.
If you are a sole proprietor who is not a U.S. citizen, you must file this application IN PERSON at a Tax Commission office. Check one (providing false information subjects the signer to penalties of perjury): I am a U.S. citizen and have provided my Social Security Number in Section 2 (2e).
I qualify under 8 U.S.C. 1641 and I am present in the U.S. lawfully.
By signing you declare, under penalty of perjury, that you are a U.S. citizen OR that you qualify under 8 U.S.C. 1641 and are present in the United States lawfully, and to the best of your knowledge, the information on this application is true, correct and complete.
3b. All Applicants: by signing you declare, under penalty of perjury, to the best of your knowledge, that the information on this application is true, correct and complete.
More rules for Form TC-69
tap.utah.gov - Taxpayer Access Point. For faster processing, register online. Tax Commission only. osbr.utah.gov - OneStop Business Registration. Register your business with the Tax Commission, Department of Commerce, Department of Workforce Services and select cities, all in one place. corporations.utah.gov - Register, renew or update your business or business name with the Department of Commerce. No Tax Commission services available here.
For better accuracy and faster processing, register online at tap.utah.gov.
Type or print clearly.
Incomplete or illegible registration forms will be rejected.
Complete every section of this form and all required schedules.
Next Step - Set Up TAP Account: when you receive your PIN letter(s) by postal mail, go to tap.utah.gov to set up a TAP account.
Contact the proper city or county for business licensing requirements.
Allow 15 business days to process this form.
If your situation is different
You are a sole proprietor and you are not a U.S. citizen
If you are a sole proprietor applying for a tax license(s) AND you are not a U.S. citizen, you must apply in person at a Tax Commission office and bring proof that you are in the United States lawfully under 8 U.S.C. 1641.
Bring your employment authorization card and documentation showing the I-94 (arrival/departure) number and Alien Registration Number issued by the U.S. Citizenship and Immigration Service.
You disagree with a Tax Commission action
If you disagree with a Tax Commission action, you may file an appeal within 30 days.
Common questions about Form TC-69
Where do I file it?
Mail the completed form to the Tax Commission: 210 N 1950 W Salt Lake City, UT 84134.
Sources
[1] Form TC-69, Utah State Tax Commission (the Official source link on this page).