Travel Requisition Form PDF Details

In the realm of academic and professional travel, strict organization and thorough documentation stand paramount, particularly within institutions like the State University of New York Potsdam. Here, the Travel Requisition form emerges as a critical tool, meticulously designed to ensure that every journey embarked upon in the name of academic or administrative duty is well accounted for, from inception to conclusion. This form requires detailed input, including the name and title of the traveler, the itinerary featuring both departure from and return to Potsdam, alongside the precise purpose of the travel. Yet, it ventures beyond mere logistical details, venturing into the financial realm by mandating a clear outline of anticipated expenses. These are broken down into categories such as lodging, meals, vehicle use, fares for public transport, registration fees, and an allowance for miscellaneous expenses, ensuring comprehensive budget planning. Moreover, the form underscores accountability and authorization, with designated spaces for signatures from the traveler, their supervisor, dean, or department chair, and even higher administrative approvals if the travel crosses state or international boundaries. By doing so, it not only maps out the financial blueprint but also embeds a layer of procedural integrity, marking every step from proposal to approval. It's worth noting, the directive that non-departmental billing details be provided by the traveler and the insistence that original forms, adorned with all necessary endorsements, be submitted to the Purchasing and Payables department, reinforces the institution's commitment to transparency and fiscal responsibility. Thus, the Travel Requisition form is not just a document but a testament to the university's meticulous approach to managing its affairs, ensuring that every voyage, whether for research, collaboration, or education, is embarked upon with a clear purpose and a well-documented plan.

QuestionAnswer
Form NameTravel Requisition Form
Form Length1 pages
Fillable?No
Fillable fields0
Avg. time to fill out15 sec
Other namestravel requisition form, forms for overseas travel, traveling requisition, new york travel requisition form

Form Preview Example

The State University of New York

Potsdam

TRAVEL REQUISITION

Name

 

 

 

 

Title

 

 

 

 

 

Travel from Potsdam to

 

 

 

 

 

 

 

on

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Date/Time

 

 

Return to Potsdam on

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Date/Time

 

 

 

 

Purpose of travel

 

 

 

 

 

 

 

 

 

 

 

 




 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

TRAVEL EXPENSES

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Account to

 

 

Authorized

Estimated

 

 

Expenses:

 

 

 

 

signature

 

 

 

 

 

 

 

be Charged:

 

 

of account:

Charges:

Lodging and Meals

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Personal Vehicle _____ x ______

 

 

 

 

 

 

 

 

 

 

 

Miles

Rate

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

State Vehicle ______ x ______

 

 

 

 

 

 

 

 

 

 

 

Miles

Rate

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Air, Bus, Train Fare

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Registration Fee

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Miscellaneous Fees – Tolls &

 

 

 

 

 

 

 

 

 

Expenses

 

 

 

 

 

 

 

 

 

 

 

 

Total Cost of Trip

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Note: Official travel status will not be approved without a proper account to be charged. Non- Departmental billing information must be provided by the traveler.

Traveler’s Signature

 

Date

Supervisor/Dean/Dept. Chair

 

Date

Vice President

 

Date

(if out of state or out of country)

 

President

 

Date

Departments are responsible for making their own copies for their files. The original should be filled out and forwarded to Purchasing and Payables, Raymond 415, with all the proper signatures before the trip is taken.

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Part number 1 for filling in how to fill out a travel requisition

2. The subsequent step is to complete all of the following blank fields: State Vehicle x Miles Rate, Air Bus Train Fare, Registration Fee, Miscellaneous Fees Tolls Expenses, Total Cost of Trip, Note Official travel status will, Date, Date, and Date.

how to fill out a travel requisition conclusion process outlined (part 2)

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