Nys Workers Compensation Forms C4 Details

Are you required to submit a workers compensation C 4 form? What is it, and what information does it include? In this blog post, we'll provide an overview of the workers compensation C 4 form and explain why it's important. We'll also help you understand what happens if you fail to submit this document.

Below is the information regarding the form you were looking for to complete. It can show you the time it should take to complete workers compensation c 4 form, exactly what fields you need to fill in and a few other specific facts.

QuestionAnswer
Form NameWorkers Compensation C 4 Form
Form Length3 pages
Fillable?No
Fillable fields0
Avg. time to fill out45 sec
Other namesworker comp c4 form, nys workers compensation forms c4, c4 auth and mg2 forms, ny workers comp c 4 2 form

Form Preview Example

ATTENDING DOCTOR'S REQUEST FOR AUTHORIZATION

C-4

AND CARRIER'S RESPONSE

State of New York - Workers' Compensation Board

AUTH

 

Answer all questions fully on this report

 

WCB Case Number:

Carrier Case Number:

 

 

Date of Injury:

A. Patient's Name:

Social Security No.:

..................................................

First

MI

Last

 

Address:

 

 

Number and Street

City

State

Zip Code

Employer's Name:

 

 

Address:

 

 

Number and Street

City

State

Zip Code

Insurance Carrier's Name:

 

 

Address:

 

 

Number and Street

City

State

Zip Code

B.Attending Doctor's Name:

Address: ............................................................................................................................................................................................................................................................................................................................................................................................................................................

Number and Street

City

State

Zip Code

Provider's Authorization No.:

Telephone No.:

..................................................

Fax No.:

C.

AUTHORIZATION REQUEST

The undersigned requests written authorization for the following special service(s) costing over $1,000 or requiring pre-authorization pursuant to the Medical Treatment Guidelines. Do NOT use this form for injuries/illnesses involving the Mid and Low Back, Neck, Knee, and Shoulder; except for the treatment/procedures listed below under Medical Treatment Guideline Procedures Requiring Pre-Authorization. Please use the appropriate Medical Treatment Guideline form if any other procedure/test is being requested.

Authorization Requested:

Diagnostic Tests:

Radiology Services (X-Rays, CT Scans, MRI) indicate body part:

Other

Therapy (including Post Operative):

 

 

 

 

 

Physical Therapy:

 

 

times per week for

weeks

 

 

 

 

 

 

 

 

OccupationalTherapy:

 

 

times per week for

weeks

 

 

 

 

 

 

 

 

Other

Surgery:

Type of Surgery (Describe, include use of hardware/surgical implants)

Treatment:

Other

Carrier Response: if any service is denied, explain on reverse.

Granted

Granted w/o Prejudice

Denied

Granted

Granted w/o Prejudice

Denied

Granted

Granted w/o Prejudice

Denied

Granted

Granted w/o Prejudice

Denied

Granted

Granted w/o Prejudice

Denied

Granted

Granted w/o Prejudice

Denied

Granted

Granted w/o Prejudice

Denied

Granted

Granted w/o Prejudice

Denied

Medical Treatment Guidelines Procedures Requiring Pre-Authorization (Complete Guideline Reference for each item checked, if necessary. In first box, indicate body part: K = Knee, S = Shoulder, B = Mid and Low Back, N = Neck. In remaining boxes, indicate corresponding section of WCB Medical Treatment Guidelines.)

1.

Lumbar Fusions

 

B

 

-

 

 

E

 

4

 

a

 

 

 

 

 

 

 

.............................................................................

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

1.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

2. Artificial Disk Replacement

 

 

 

 

 

 

 

-

 

 

 

 

E

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

...........................................................

 

 

 

 

 

 

 

 

 

 

 

2.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

3.

Vertebroplasty

 

B

 

-

E

 

7

 

 

 

a

 

 

 

 

 

i

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

3.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

4. Kyphoplasty

B

 

-

 

E

 

 

7

 

 

a

 

 

i

 

 

....................................................................................

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

4.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

5.

Electrical Bone Growth Stimulators

 

 

 

 

 

 

-

 

E

 

 

 

 

 

 

a

 

 

 

 

...............................................

 

 

 

 

 

5.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

6.

Spinal Cord Stimulators

 

B

-

 

E

 

10

 

 

 

a

 

 

 

i

 

 

 

.................................................................

 

 

 

 

 

 

 

 

 

 

 

 

 

 

6.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

7.

Osteochondral Autograft

 

K

 

-

 

D

 

1

 

 

 

 

f

 

 

 

 

 

 

 

 

................................................................

 

 

 

 

 

 

 

 

 

 

 

 

 

7.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

8. Autologus Chondrocyte Implantation

 

 

K

 

-

 

 

D

 

1

 

 

 

 

 

 

 

 

 

.............................................

 

 

 

8.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

9. Meniscal Allograft Transplantation

 

 

 

K

-

 

 

D

 

 

 

 

 

 

 

 

 

 

 

 

 

.................................................

 

 

 

 

 

9.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

10. Knee Arthroplasty (total or partial knee joint replacement)

 

K

-

F

2

 

 

............10.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

11. Second or Subsequent Procedure

 

 

 

-

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

................................................

 

 

 

 

 

 

11.

Granted

Granted

Granted

Granted

Granted

Granted

Granted Granted

Granted

Granted

Granted

Granted w/o Prejudice Granted w/o Prejudice Granted w/o Prejudice Granted w/o Prejudice Granted w/o Prejudice Granted w/o Prejudice

Granted w/o Prejudice Granted w/o Prejudice

Granted w/o Prejudice Granted w/o Prejudice Granted w/o Prejudice

Denied

Denied

Denied

Denied

Denied

Denied

Denied Denied

Denied

Denied

Denied

C-4AUTH (2-13) Page 1 of 2

www.wcb.ny.gov

STATEMENT OF MEDICAL NECESSITY

Pursuant to 12 NYCRR 325-1.4(a)(1), it is the attending physician's burden to set forth the medical necessity of the special services required. Failure to do so may delay the authorization process.

 

Date of service of supporting medical in WCB Case File:

 

(If not already in file, supporting medical must be attached.)

 

I certify that I am making the above request for authorization. This request was made to the insurance carrier/self-insurer: (Complete A or B)

 

 

A. By fax on (date)

 

to (person contacted)

 

 

 

 

 

 

 

 

 

 

B. By telephone on (date)

 

 

to (person contacted)

 

 

 

 

 

 

 

 

 

 

 

and e-mailed/faxed/mailed on (date)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

A copy of this form was sent to the Board on the date below.

 

 

 

 

 

 

 

 

 

Provider's Signature:

 

 

 

 

 

 

 

Date:

D.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

SELF-INSURED EMPLOYER / CARRIER RESPONSE TO AUTHORIZATION REQUEST

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Response Time and Notification Required:

 

 

 

 

 

 

 

 

The self-insured employer/carrier must respond to the authorization request orally and in writing via e-mail, fax or regular mail with confirmation of

 

delivery within 30 days. The 30 day time period for response begins to run from the completion date of this form if e-mailed or faxed, or the

 

completion date plus five days if sent via regular mail. The written response shall be on a copy of this form completed by the physician seeking

 

authorization and shall clearly state whether the authorization has been granted, granted without prejudice, or denied. Authorization can only be

 

granted without prejudice when the compensation case is controverted or the body part has not yet been established. Authorization without

 

prejudice shall not be construed as an admission that the condition for which these services are required is compensable or the employer/carrier

 

is liable. The employer/carrier shall not be responsible for the payment of such services until the question of compensability and liability is

 

resolved. Written response must be sent to the health care provider, claimant, claimant's legal counsel, if any, the Workers' Compensation Board

 

and any other parties of interest.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Denial of the Request for Authorization of a Special Service: A denial of authorization of a special service must be based upon and

 

accompanied by a conflicting second opinion rendered by a physician authorized to conduct IMEs, or record review, or qualified medical

 

professional, or a physician authorized to treat workers' compensation claimants. (If authorization is denied in a controverted case, the conflicting

 

second opinion must address medical necessity only.) When denying authorization for a special service, the employer/carrier must also file with

 

the Board within 5 days of such denial Board Form C-8.1 Part A (Notice of Treatment Issue(s)/Disputed Bill Issue(s)). Failure to file timely the

 

conflicting second opinion and Board Form C-8.1 Part A will render the denial defective. If denial of an authorization is based upon claimant's

 

failure to attend an IME examination scheduled within the 30 day authorization period, contemporaneous supporting evidence of claimant's failure

 

must be attached.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Failure to Timely Respond to C-4 AUTH: The special service(s) for which authorization has been requested will be deemed authorized by

 

Order of the Chair if the self-insured employer/carrier fails to respond within the time specified above. An Order of the Chair is not subject to an

 

appeal under Section 23 of the Workers' Compensation Law.

 

 

 

 

 

 

 

 

 

REASON FOR DENIAL(S), IF ANY. (ATTACH OR REFERENCE CONFLICTING SECOND MEDICAL OPINION AS EXPLAINED ABOVE.)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Date of service of supporting medical in WCB case file:

I certify that the self-insured employer/carrier telephoned the office of the health care provider listed above within the response time-frame indicated above and advised that the self-insured employer/carrier had either granted or denied approval for the special services for which authorization was sought, as indicated above, on the date below:

and

I certify that copies of this form were e-mailed, faxed, or mailed to the health care provider, the claimant, the claimant's legal counsel, if any, the Workers' Compensation Board and all parties of interest on the date below:

By: (print name)

 

Title:

Signature:

 

 

 

 

Date:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

C-4AUTH (2-13) Page 2 of 2

 

 

 

www.wcb.ny.gov

REQUEST FOR WRITTEN AUTHORIZATION

IMPORTANT TO ATTENDING DOCTOR

AUTHORIZATION FOR SPECIAL SERVICES IS NOT REQUIRED IN AN EMERGENCY

1.This form is used for a workers' compensation, volunteer firefighters' or volunteer ambulance workers' benefit case as follows: To confirm a telephone request for written authorization for special service(s) costing over $1,000 in a non-emergency situation or requiring pre-authorization pursuant to the Medical Treatment Guidelines.

2.SPECIAL SERVICES - Services for which authorization must be requested are as follows:

Physicians - To engage the services of a specialist, consultant, or a surgeon, or to provide for X-ray examinations or physiotherapeutic or other procedures, or to provide for special diagnostic laboratory tests costing more than $1,000.

Podiatrists - In treating the foot, to provide physiotherapeutic procedures, X-ray examinations, or special diagnostic laboratory tests costing more than $1,000.

Chiropractors - In treating a condition as provided in Section 6551 of the Education Law, to engage the services of a specialist, consultant, or a surgeon, or to provide for X-ray examinations or physiotherapeutic or other procedures, or to provide for special diagnostic laboratory tests costing more than $1,000.

Occupational/Physical Therapists - In treating a condition as provided in Article 136 or 156 of the Education Law, in the Workers' Compensation Law, and the Rules of the Chair relative to Occupational/Physical Therapy Practice to provide occupational/physical therapy procedures costing more than $1,000.

Psychologists - Prior authorization for procedures enumerated in section 13-a(5) of the Workers' Compensation Law costing more than $1,000 must be requested from the self-insured employer or insurance carrier. In addition, authorization must be requested for any biofeedback treatments, regardless of the cost, or and special diagnostic laboratory tests which may be performed by psychologists. Where a claimant has been referred by an authorized physician to a psychologist for evaluation purposes only and not for treatment, prior authorization must be requested if the cost of consultation exceeds $1,000.

Medical Treatment Guidelines - Lumbar Fusions, Artificial Disk Replacement, Vertebroplasty, Kyphoplasty, Electrical Bone Growth Stimulators, Spinal Cord Stimulators, Osteochondral Autograft, Autologus Chondrocyte Implantation, Meniscal Allograft Transplantation, Knee Arthroplasty (total or partial knee joint replacement).

3.When requesting authorization over the telephone, be sure to obtain the name of the person contacted since you must indicate this information along with the date of contact and certify its validity on the form.

4.It is the attending physician's burden to set forth the medical necessity of the special services required. Be sure to provide this information in the Statement of Medical Necessity section of this form.

5.This form must be signed by the attending doctor and must contain her/his authorization certificate number and code letters. If the patient is hospitalized, it may be signed by a licensed doctor to whom the treatment of the case has been assigned as a member of the attending staff of the hospital.

6.Please ask your patient for his/her WCB case number and the carrier's case number and show these numbers on this form. In addition, ask your patient if he/she has retained a representative. If represented, ask for the name and address of the representative.

This request must be sent to the Workers' Compensation Board, the workers' compensation insurance carrier or self-insured employer, and, if the patient is represented by an attorney or licensed representative, such legal representative. If your patient is not represented, a copy must be sent to your patient.

7.If authorization or denial is not forthcoming within 30 calendar days, notify the nearest office of the Workers' Compensation Board.

8.HIPAA NOTICE - In order to adjudicate a workers' compensation claim, WCL13-a(4)(a) and 12 NYCRR 325-1.3 require health care providers to regularly file medical reports of treatment with the Board and the carrier or employer. Pursuant to 45 CFR 164.512 these legally required medical reports are exempt from HIPAA's restrictions on disclosure of health information.

ANY PERSON WHO KNOWINGLY AND WITH INTENT TO DEFRAUD PRESENTS, CAUSES TO BE PRESENTED, OR PREPARES WITH KNOWLEDGE OR BELIEF THAT IT WILL BE PRESENTED TO OR BY AN INSURER, OR SELF-INSURER, ANY INFORMATION CONTAINING ANY FALSE MATERIAL STATEMENT OR CONCEALS ANY MATERIAL FACT SHALL BE GUILTY OF A CRIME AND SUBJECT TO SUBSTANTIAL FINES AND IMPRISONMENT.

Reports should be filed by sending directly to the Workers' Compensation Board at the address below with a copy sent to the insurance carrier:

NYS Workers' Compensation Board

Centralized Mailing

PO Box 5205

Binghamton, NY 13902-5205

Customer Service Toll-Free Number: 877-632-4996

STATEWIDE FAX LINE: 877-533-0337

C-4AUTH (2-13)

THE WORKERS' COMPENSATION BOARD EMPLOYS AND SERVES PEOPLE WITH DISABILITIES WITHOUT DISCRIMINATION