The role of transportation of goods in the modern world is enormous. They connect all corners of the world. In addition to the fact that every person in the world sooner or later encounters transportation of goods, this is an important process of the functioning of factories and enterprises. Goods transportation is accompanied by several documents, and one of them is the Packing List.
Freight transportation can relate to all spheres of human life:
Well-established and reliable transportation is very important, and the accompanying documents are designed to help in this.
In this article, we will talk about the Packing List. We will tell you why it is important to create it, what points are reflected in it and how best to fill it out.
This is a document that accompanies the delivery and which contains all the details of the transported products. The document is mandatory for air and sea transportation and highly recommended for other types of transport.
This paper is created by whoever ships the product. The document travels with the shipment and is used by all parties serving and receiving the shipment.
We can say that this is a summary of data about what is being sent, how much is being sent, and where it is going.
It is also possible to find this form under other names:
Some services related to cargo transportation use this document in their work:
This document greatly facilitates the work of many departments. Here are a few of its benefits. Packing list allows:
Even if the use of this document is not necessary, we highly recommend you complete it and attach it to your parcel.
Lack of this form can lead to a number of problems. For instance, problems with the delivery of goods, violation of terms, loss of goods. Which can lead to non-payment and loss to your business and reputation.
The document is attached to the outside of the product packaging. Place the paper in a waterproof transparent wrap. Mark that you have attached the Packing List.
Shippers will use the information from the paper to determine the volume and weight of your shipment. This is very important for the complete set of cargo transportation.
It is best to attach multiple copies of the document, as services can take a copy for themselves for reporting.
Before filling out the document, make sure you have all the necessary information. It is very important to indicate everything correctly because incorrect data can lead to interruptions in the delivery.
You will need to provide the following information:
There are various forms of this document. We suggest you use our form-building software. It is a reliable tool for creating the right form. Below we present you with our illustrated step-by-step guidelines to help you provide all the information you require.
Specify the date
In the upper left corner, indicate the date of the document.
Give Contact Information
It is necessary to enter all the requested data regarding the shipper and consignee (the recipient of the shipment). You indicate:
Check the dates indicated carefully. Through these contacts, you will be contacted in case of questions.
Provide shipment information
Indicate the data regarding the entire shipment:
Give Package Details
Enter the details of the package:
Describe the Goods
Enter a detailed description of the goods to be shipped at the table, give their measurements, quantity. At the bottom, you can also make all the necessary notes.
If the list of goods does not fit on one sheet, add as many as you need. Do not forget to number the sheets below. In this case, it is less likely that one of the services will lose some of the information. Clip the sheets together and make several copies.
Attach the Document
After you have printed the paper in several copies, attach them to the container with the goods in a transparent waterproof file.
Check with your customs broker and freight forwarder how many copies they need and where it is best to attach them. You can also send an electronic copy of the document to the recipient of the shipment.
Always check the correctness of the specified data several times. The cargo is carefully weighed, measured, and checked not only at the port of departure but also at arrival. And if the specified data diverge from reality, this will cause unwanted delays and proceedings. Downtime at the port can cost not only time but also extra money.
If you are sending B2B, it is also important to indicate the monetary amount for all goods. Using this data, the customs service will estimate the cost and check the number of items and the required duties.
Even if the Packing List is optional for your shipment, we recommend that you attach this document. It is not so difficult and time-consuming to draw it up, but you will have another reporting document. This paper can be used to reconcile the shipment, to prove it in the insurance company, or simply for your reporting.
Freight transport is an integral part of the functioning of the modern world. And it is in your power to do everything so that your transportation arrives on time and without any particular difficulties.