The AQHA Transfer Form is a document used by the American Quarter Horse Association to officially record the change of ownership of a registered Quarter Horse. The form requires detailed information about the horse, including its AQHA registration number, name, and pedigree. It also requires personal information from the seller and the buyer, such as their names, addresses, and AQHA member ID numbers. The purpose of this form is to ensure a proper record of the ownership transfer in the AQHA’s registry, which helps maintain the integrity of the breed’s documentation and allows for the accurate tracing of lineage and ownership history.
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Filling out this form is an easy and quick process. Basically, you have to provide details about a horse and both parties. Below, you can see the instructions we have prepared for you.
We have provided you with exemplary form-building software that you can use to generate the correct AQHA Transfer Form template. You do not need to leave the page and go the AQHA’s website: the required file is already waiting for you here. Download it and scroll to the following step.
The template begins with a set of instructions for signatories that mostly tell you about filing the form after you fill it out.
You should note that the details you add to the record must coincide with those stated in the Certificate of Registration. The certificate itself will be needed to complete the registration, too. The horse’s merchant should be the person indicated in the certificate. Then, you should confirm that the horse that is being sold is registered in AQHA.
If the horse you sell (or purchase) is gelded, mark an empty “YES” box with a tick. If you know the date when the gelding occurred, insert it as well.
Write the horse’s name and its registration number issued by AQHA (this number consists of eight digits).
While all horses for which you create the form should be registered in the association, there is an exception: if you transfer a foal that still has no number, you should add its date of birth along with sire and dam registration numbers (sire and dam are the foal’s parents).
Insert the date when the horse’s sale took place.
Add the purchaser’s AQHA ID number, their name, valid phone number, and email address. If the purchaser has changed their address recently and the information was not updated in the association’s records, fill out the suitable blank lines.
Then, there is a blank line for the seller’s signature.
You need to add their ID number in AQHA, email address, phone number, and address (again, only if it has changed recently).
Sometimes people sell their horses to participate in an auction. If this is your case, it is obligatory to write the company’s name (who will get your horse to present it at an auction), its mailing address, and the date when the auction is scheduled.
As a new owner, you have to cover several fees set by AQHA. You can see the full list in the template. If you are already a member of the association, you need to pay 20 US dollars. For non-members, the fee increases: either to 40 US dollars if the potential member is a minor or to 75 US dollars for adults. There is a branch of AQHA for minor members called AQHYA (“Y” stands for “youth” here).
On the right-hand side, you can see optional fees. When you have defined what fees you should pay, put a tick near all the chosen options and proceed to the next step.
You have to choose the payment method for the fees that is the most comfortable for you. You may pay by check, money order, or bank card (VISA, MasterCard, or American Express).
If you pick paying by card, you must enter your bank card’s information so the association can charge you. Choose the payment system, write the card’s number and expiration date. Add the cardholder’s name and valid telephone number. Add your signature and postal code.
Unfortunately, you cannot cover your AQHA fees with cash.
On the next page, you will see a set of interests that AQHA members have. You, as a current or potential member, should also choose what interests you. Among the options are multiple competitions for adults and minors, breeding for ranch work, racing, riding, or showing, becoming an instructor, being a racing fan, and others. Mark those applicable to you.
Then, state if you breed the American Quarter Horses by yourself. If your answer is yes, explain why you do that: for recreational riding, racing, showing, or ranch work.
