IRS Form W-3

The SSA does not accept a self-printed copy of Form W-3; file Forms W-2 and W-3 electronically with the SSA, or on the official red form ordered from the IRS. You can fill out and print copies here for filing with state or local governments and for your records.

IRS Form W-3 is a transmittal form that reports employee wages and tax information to the Social Security Administration (SSA). Employers typically file it along with Form W-2, which reports wages, tips, and other compensation paid to employees during the tax year. Form W-3 summarizes the total wages, tips, and other compensation reported on all accompanying Form W-2 and provides essential information to the SSA for tax administration purposes. Information provided on the Form W-3 includes:

• The employer’s name, address, and Employer Identification Number (EIN),
• The total number of Forms W-2 being transmitted,
• The total wages, tips, and other compensation reported on all Forms W-2,
• The total amount of federal income tax withheld from employees’ wages.

By completing Form W-3, employers ensure that the SSA receives accurate and complete wage and tax information for their employees. This form helps facilitate the processing of individual tax returns and ensures that employees receive proper credit for the wages and taxes withheld from their paychecks.