Downloadable Appraisal Form Jewelry Appraisal Template Details

The appraisal document for gemstones is a legal, financial document that involves the evaluation of all aspects of a gemstone. The valuation process will include an examination of shape, color, clarity and carat weight. It also includes any other features such as inclusions or flaws which are known to affect its value. This appraisal document can be used in many ways by owners who want to sell their jewels or insurance companies who want to assess the market value if they need to make a claim on your jewelry due to theft or damage.

In the listing, there's some good information about the appraisal document for gemstones. There, you'll find the information about the PDF you would like to fill in, such as the assumed time required to complete it and other particulars.

QuestionAnswer
Form NameAppraisal Document For Gemstones
Form Length1 pages
Fillable?No
Fillable fields0
Avg. time to fill out15 sec
Other namesjewelry appraisal template, printable jewelry appraisal form, downloadable appraisal form jewelry appraisal template, jewellery valuation certificate format india

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AMERICAN SOCIETY OF APPRAISERS

Gems & Jewelry

Candidate

Checklist

[Ver. 06/20]

 

TABLE OF CONTENTS

Instructions

3

Checklist

4

Descriptive Guidelines

6

ASA Board of Examiners GJ Appraisal Review Checklist Adopted by Board of Examiners on: July 2020

Ref: USPAP Ethics, Definitions, Scope of Work Rule, Standards Rules 7 and 8, Section 8 of the ASA “Principles of Appraisal Practice and Code of Ethics” and ASA GJ Guidelines

Instructions

As part of the ASA advancement process, Candidates must submit (2) two comprehensive Appraisal Reports to the Board of Examiners for review. These reports should represent the Candidate’s best possible work product, written in a careful manner limiting errors that affect the credibility of the report (i.e. errors in spelling, grammar, calculations).

The types of reports required are:

Intended use for scheduling insurance coverage in which the relevant market for each item is stated and the research conducted is summarized.

Intended use in which the appropriate type of value is Fair Market Value. The relevant market and research conducted for each property must be explained. Comparables selected in arriving at an opinion of value must be included and the reconciliation of how they support the opinion of value must be explained. (In other words, what did you do and why did you do it?)

In order to demonstrate understanding of appraisal methods and ASA GJ descriptive guidelines, each report must include at least four (4) items and include:

1.A diamond greater than 0.50ct (requiring a plot);

2.A colored gemstone significant enough to warrant a gemstone report;

3.An item for which the sales comparison approach takes precedence over the cost approach (antique, vintage or designer piece, and most items when fair market value is the objective); and

4.An item of the Candidate’s choosing.

Items described in the appraisal reports must adhere to the GJ Descriptive Guidelines, which are included with this checklist.

Sufficient characteristics establishing the relative quality and condition of each piece must be included. Note manufacture,

style, age, provenance, and details of condition for each piece as applicable.

Photographs, micrographs as necessary, plots and scanned reports or documents should be included in the report.

The reports may be actual appraisals that have been submitted to a client, either with a signed waiver from the client authorizing use the report, or with all identifying client information redacted. If so, please submit a signed waiver agreement from the GJ Guide to Professional Accreditation. OR, the Candidate may compile the appropriate items from actual appraisals to satisfy the requirements of the type of report submitted. The report must be submitted with the legible name and contact information of the appraiser on appropriate letterhead.

The checklist helps Candidates to identify the minimum requirements in an Appraisal Report submitted to ASA for accreditation in the GJ discipline and must be completed and submitted with each report. These guidelines do not, nor are they intended to, dictate the format or sequence order to follow other than identifying what should be addressed in the reports. The checklist itself is specific to the ASA advancement process and is for use by Candidates and members of the ASA Board of Examiners only. It may not be used for any other purpose, or by parties outside the American Society of Appraisers.

This checklist was developed in accordance with Standards 7 and 8 of the Uniform Standards of Professional Appraisal Practice (USPAP), ASA standards and the ASA Gems and Jewelry descriptive guidelines and report-writing requirements. It will be helpful to Candidates to review USPAP standards before submitting appraisal documents for review.

Please submit a complete digital copy of each report and a completed copy of the checklist for each.

 

 

 

 

Checklist

REQUIREMENTS

___

Type of Report (Appraisal Report or Restricted Appraisal Report)

 

Located on page(s) ______

___

Client (identified by name in the report as the client or withheld at the client’s request with statement that

 

information is contained in the workfile)

 

Located on page(s) ______

___

Intended Users (by name or type)

 

Located on page(s) ______

___

Intended Use

 

Located on page(s) ______

___

Type of Value, Definition(s) of Value, Source of Value Definition

 

Located on page(s) ______

___

Report date, Valuation effective date, Inspection date

 

Located on page(s) ______

___

Clearly state the appraisal problem and the work performed to solve the problem consistent with the

 

requirements for each type of report (Scope of work)

 

Located on page(s) ______

___

Signed certification of the appraiser consistent with USPAP Standards Rule 8-3 including all statements in the

 

edition of USPAP that applies to the submitted reports

 

Located on page(s) ______

___

Approaches to value used in the appraisal. If more than one approach to value was used, include a

 

reconciliation of the results and the relative weight given to each approach. The approach to value may be

 

specific to each item and, if so, should be addressed for each item

 

Located on page(s) ______

___

Explanation of the exclusion of any of the three traditional approaches to value

 

Located on page(s) ______

___

Qualifications of the appraiser clearly stated (professional involvement, length and type of experience,

 

education, professional affiliations)

 

Located on page(s) _____

___

Privacy notice for Federal Privacy Regulation – Gramm-Leach-Bliley Act

 

Located on page(s) ______

___

Factual assumptions regarding the reliability of sources used

 

Located on page(s) ______

 

 

 

 

Checklist (Cont.)

___

Property interest being appraised (whole or divided)

 

Located on page(s) ______

___

All pages numbered “1 of X” for the entire report

 

Located on page(s) ______

___

General terms and conditions that apply to use of the appraisal report

 

Located on page(s) ______

___

Limiting conditions that apply to appraising jewelry in general or to this appraisal specifically that might affect

 

complete identification including, but not limited to:

 

Tolerances in measuring or weighing

 

Tolerances in grading due to restrictions imposed by mountings

 

Grading restrictions imposed by mountings

 

Limitations imposed by physical location or environment

 

Restrictions imposed by financial or time constraints imposed by the client

___

Description of relevant quality guidelines used in the report (such as diamond grading, colored stone grading,

 

ranking scales, treatments and the ability to determine, etc)

 

Located on page(s) ______

___

Executive Summary or Cover Letter summarizing the important findings

 

(including scope of work, type of value, intended use and users, valuation effective date, approach or approaches

 

to value, opinion of value)

 

Located on page(s) ______

If applicable or appropriate to the report, the following must be addressed:

___

Clearly state any extraordinary assumptions or hypothetical conditions present and their effect on the opinion

 

of value

 

Located on page(s) ______

___

Any known liens or encumbrances on the property

 

All known prior sales of the property within a reasonable period of time

 

Any prior or prospective interest in the property and any services performed by the appraiser within the prior

 

three year period

 

Located on page(s) ______

___

Title Page and Table of Contents may be included if appropriate

___

A glossary or explanation of technical terms may be included if appropriate for the client and intended use

 

Located on page(s) ______

___

Existing use of the property if it differs from the original use as manufactured

 

Located on page(s) ______

Descriptive Guidelines

ASA Descriptive Elements for Gems and Jewelry

The following lists include elements that may be considered as descriptive/identifying and/or value characteristics. It is up to the appraiser to determine which of the descriptive elements need to be included to assure that the report is meaningful to the client and other intended users. Value characteristics should always be included in descriptions whether they add or detract from value. It is not necessary to include all descriptive elements for every item.

Descriptive Elements for Jewelry Mountings:

The level of detail is proportional to the intended use and users, type of report, the importance of the jewelry, and its impact on the overall value.

A general description of the type of item (ring, bracelet, brooch, etc.)

Style, motif (e.g., waterfall ring, hearts and scroll motif)

Period of manufacture (approximate date / date range)

Metal type, color(s) and fineness and testing method

Weight of the item (including or excluding gemstones, straps, etc.) Include unit of measure e.g. grams, dwt, troy oz.

Overall measurements/dimensions,

Include unit of measure (e.g. mm, inches)

Method of manufacture (cast, die-struck, handmade, etc.)

Finish (Florentine, satin, etc.)

Findings (e.g., earring backs, type of clasp)

Hallmarks, Trademarks or serial numbers, if present

Name of the manufacturer if known or determinable and relevant to value

Manufacturer’s style number, if present or known

Condition of the item

Any endowed characteristics of value that have an effect on value (provenance, rarity, celebrity ownership, etc.)

Photographs (front, back, side, trademarks, fineness marks and/or damage.)

Descriptive Elements for Diamonds

The level of detail is proportional to the intended use and users, type of report, the importance of the jewelry, and its impact on the overall value.

Diamonds must be described and documented in GIA and/or AGS terminology. Any other system used must be explained and correlated accurately with at least one of those systems.

The appraiser should determine the origin of the diamond (natural vs. synthetic) within the limitations of standard gemological laboratory equipment. In the absence of certainty, either the services of a leading laboratory should be secured, or the uncertainty recorded in the appraisal. Any assumptions or extraordinary assumptions as to diamond identity or treatments must be prominently identified in the appraisal report.

All known diamond treatments and enhancements that are detectible by standard gemological equipment must be listed, including but not limited to laser drilling, coating, fracture filling, HPHT, etc.

All diamond descriptions must include:

Actual, estimated, or calculated carat weight (number and total weight for melee)

Color (state the average color for melee)

Clarity (state the average clarity for melee)

Shape

Proportions (state the average quality of cut for melee)

Diamonds over 0.25 carat should also include

Individual measurements

Diamonds over 0.50 carat should also include

Individual measurements

Proportion information (table size, girdle, polish, symmetry, culet)

Plotting diagram or photomicrograph recommended for primary stone(s)

Diamonds over 1.00 carat should also include

Individual measurements

Detailed proportions (table size, girdle, culet); additional GIA cut grade elements for round diamonds are recommended. (crown angle, and height, star length, pavilion angle and depth, lower girdle facet length)

Symmetry

Polish

Fluorescence

Plotting diagram or photomicrograph

Photographs of un-mounted diamonds are optional.

Photomicrographs are recommended for documenting significant inclusions and damage.

Descriptive Elements for Colored Gemstones

The level of detail is proportional to the intended use and users, type of report, the importance of the jewelry, and its impact on the overall value.

The appraiser should determine not only the type of gemstone but whether the gemstone is natural or synthetic within the limitations of standard gemological laboratory equipment. In the absence of certainty, either the services of a leading laboratory should be secured, or the uncertainty recorded in the appraisal. Any assumptions or extraordinary assumptions as to gemstone identity or treatments must be prominently identified in the appraisal report.

Species and variety must be identified and included in the report as appropriate to the assignment.

Gemstone color must be described using a known, repeatable grading system (Gem-E- Square, World of Color, Munsell, AGL ColorScan, Gem Dialogue™, etc.)

Treatments and enhancements, where detected, must be described (heat treatment, irradiation, diffusion, dye, coating, fracture filling, etc.)

Country of origin should be included, if documented through a reputable laboratory specializing in Origin Reports and relevant.

All melee should include: average

Shape

Quantity

Average measurements (random sampling OK)

Estimated total carat weight

Color

Clarity

Cut quality

Matching

Primary colored gemstones should include

Measurements

Estimated or actual carat weight

Shape

Color

oHue o Tone

o Saturation

Clarity

Cut quality (average cut quality for multiple gemstones)

Height and belly of cabochon

For significant transparent colored stones, also consider

Bulge

Windowing

Extinction

Brilliancy

Plot diagram for inclusions or damage that may have a significant effect on the value.

Photomicrographs are recommended for documenting significant inclusions and damage.

Additional Descriptive Elements for Gemstone Carvings (consider the impact on value):

Carving type (e.g. cameo, intaglio, dimensional)

Material (e.g. shell, coral, onyx)

Quality of carving

Artist if known

Subject (portrait, city scene)

Carving method

Additional Descriptive Elements for Gemstone Beads (consider the impact on value):

Number of strands

Length

Knotted or unknotted

Continuous or clasp with type and details

Additional Descriptive Elements for Phenomenal Gemstones Asterism description should include

Centering

Number of legs

Sharpness

Definition / strength

Cat’s-eye (chatoyancy) description should include

Centering

Sharpness

Strength of eye

Adularescence description should include

Centering

Color / hue(s)

Coverage

Change-of-color description should include

Colors exhibited

Degree of color change

Type of lighting used and the reaction to each

Descriptive Elements for Opal & Other Play-of-Color Gems

The level of detail is proportional to the intended use and users, type of report, the importance of the jewelry, and its impact on the overall value.

For opals, the use of the classification system developed by the Gemmological Association of Australia is recommended. (see The Australian Gemmologist Volume 19, Number 12, October-December 1997.) The

system is also described by the Australian Opal Association:

https://www.opal.asn.au/opal-

information/opal-industry-nomenclature/

 

Category

Natural

Treated

Composite/assembled

Synthetic

Type (applies only to Natural opal):

Natural Type 1 (a.k.a. “solid”)

Natural Type 2 (a.k.a. “boulder”)

Natural Type 3 (a.k.a. “matrix”)

Variety / Body Color (+ transparency if appropriate)

Black

Dark

Light

White

oCrystal (transparent or very translucent) o Hydrophane

Play-of-color

Directionality / coverage

Predominant hue

Secondary hues

Hue brightness / saturation

Pattern: broad-flash, pinpoint, harlequin, rolling flash, indistinct pattern, etc.

Clarity

Sand

Webbing

Cracking or crazing

Cutting

Thin, excessive belly, high dome, freeform, polish quality, thick potch layer

Other gemstones exhibiting optical color phenomena [e.g. ammolite] should include pattern size and colors exhibited if appropriate

Descriptive Elements for Jade

The level of detail is proportional to the intended use and users, type of report, the importance of the jewelry, and its impact on the overall value.

(The grading, evaluation and valuation of jade is a complex skill. Understand the limits of your experience and knowledge before appraising jade.) It is especially important to identify the evidence of treatments. In the absence of certainty, the services of a leading laboratory must be secured, or the uncertainty must be recorded in the appraisal. The following elements should be considered and described:

Species must be determined (jadeite, nephrite, omphacite)

Type

A Jadeite – natural jade with possible wax used in finishing

B Jadeite – acid bleached and polymer impregnated

C Jadeite – jade with added dye

B + C Jadeite – acid bleached, polymer impregnated and dyed

Fashioning

Cabochon, Slab, Bangle, Carving, etc.

Motif

Quality and smoothness of carving and polish

Artistically executed (does the piece effectively communicate its message)

Use of color separation

Symmetry

Brightness

Color description

Hue

Tone

Saturation

Uniformity or Balance

Clarity (opaque, translucent, etc.)

Look for weak points and inclusions

Translucency: opaque, milky, icy (translucent), glass (semi-transparent)

Imperial (almost transparent with vibrant green emerald coloration)

Texture (fine, uneven)

Polish

Source Location if known

Descriptive Elements for Pearls

The level of detail is proportional to the intended use and users, type of report, the importance of the jewelry, and its impact on the overall value.

If possible, the appraiser should form an opinion as to whether the pearls are natural or cultured. In the absence of certainty, the appraiser should discuss securing the services of a leading laboratory for a determination of origin if appropriate for the quality of the pearls and the assignment. Any uncertainty of origin must be recorded in the appraisal. If a determination is not possible and would substantially affect the value, the assignment may be declined.

The following elements should be described:

Type (South Sea, Tahitian, Akoya, Freshwater – natural or cultured)

Number (consider the impact on value)

Size

Shape (roundness)

Color and overtone

Luster

Blemishes

Nacre thickness

Orient (strength if present)

Drilled, half-drilled, or undrilled

Matching (when applicable)

For Necklaces and Bracelets include:

Number of strands

Length of each strand

Uniform or graduated

Knotted or unknotted

Continuous strand, or clasp with type and details

Descriptive Elements for Watches

The level of detail is proportional to the intended use and users, type of report, and its impact on the overall value.

Brand

Model name/number

Serial number

Existence of original box and warranty

Approximate date of manufacture

Case and lugs

Material (case front and back)

Shape

Dimensions

Gemstones or diamonds

Bezel (original or aftermarket)

oFunctionality (e.g. style, material, rotating)

Gemstone or diamond-set Finish

Dial

Dial features (sweep second hand, date window, etc.)

Material/color (enamel, guilloché)

Chapters (hour markers)

Hands (type, color, style)

Gemstones or diamonds

Crystal material (synthetic sapphire, plastic, diamond, etc.)

Crown (style, original or after-market)

Movement

State whether watch was opened for inspection.

Manufacturer/caliber/movement number

Type (quartz, mechanical, etc.)

Number of jewels

Complications (chronograph, tourbillon, annual calendar)

Condition/working

Bracelet/strap

Original or after-market

Material and markings

Total length

Clasp type/material

Diamonds or gemstones

Additional Descriptive Elements for Pocket Watches

Case type (hunting case, open face, etc.)

Winding and setting mechanisms (stem wind, lever set, etc.)

Metals (colors)

Motifs

Finish

Engraving

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