Bill of Lading Form

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Bill of Lading Form

A Bill of Lading Form is a legally binding document issued by a carrier to a shipper detailing the type, quantity, and destination of the goods being shipped. This document serves as a shipment receipt when the goods are delivered to the predetermined destination. It includes all necessary details, such as the sender and receiver’s names and addresses, the goods’ descriptions, the carrier’s name, and any additional transportation and delivery instructions.

The Bill of Lading is essential for tracking and managing shipments as it provides proof of the contract of carriage and outlines the specific responsibilities of all parties involved in the shipping process. This form is indispensable in international trade, where documentation and adherence to shipping protocols are rigorously monitored.

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How to Fill Out a Bill of Lading

Use our form-building software to create a bill of lading for your shipment. Read the following steps and follow our advice when filling out the form, so you should not have any issues. Any variation of the bill of lading could be created in the electronic format, and it would be as valid as paper ones.

  • State the Date

Put the date of creating the bill of lading and indicate the page number.

step 1 state the date filling out a bill of lading form

  • Provide Information About the Origin of the Goods

This means that you need to state where the goods are being shipped from. Include the name, the address, and the shipment ID (SID).

step 2 provide information about the origin of the goods filling out a bill of lading form

  • Provide Information about the Destination

Here include the same details, as in the previous section, but for the receiver, with location and the receiver (consignee) number (CID). Pay attention to the FOB boxes. They are needed for indicating whether the liability for the goods has been passed from one party to the other.

step 3 provide information about the destination filling out a bill of lading form

  • Bill a Third Party If Applicable

Many shippers add an invoice to bill a third party for the delivery. If this applies to your situation, include their details and any special instructions for billing them.

step 4 bill a third party if applicable filling out a bill of lading form

  • Assign the Number to the Bill of Lading and Use the Barcode

Make sure that the bar code is not covered and is placed correctly.

step 5 assign the number to the bill of lading and use the barcode filling out a bill of lading form

  • Provide the Carrier Name, the Trailer Number, and the Seal Number

The trailers should be sealed, and their number, together with the seal number, should be indicated in the bill of lading.

step 6 provide the carrier name, the trailer number, and the seal number filling out a bill of lading form

  • State the SCAC and the Pro Number

Both of these are assigned to the carrier for their identification and tracking of the goods. There is also space for a bar code.

step 7 state the scac and the pro number filling out a bill of lading form

  • Identify the Freight Charge Terms

Here the term “prepaid” refers to when the shipper has the responsibility to pay, and “collect” means that the consignee has the responsibility to pay. Note that you need to check the appropriate box if this is the main bill of lading related to several other bills of lading.

step 8 identify the freight charge terms filling out a bill of lading form

  • Provide Customer Order Information

Here provide the numbers, as well as how many packages there are, their weight, whether slip or pallet sheets are used, and any additional information. You will also need to calculate the total number of packages and their total weight in this section.

step 9 provide customer order information filling out a bill of lading form

  • Provide the Carrier Information

State the number of units for loading, their type (a pallet or other), and the number and type of packages, as well as their weight and whether there is any hazardous material (see “H.M.” boxes in the form). Describe the commodity and fill out the “LTL only” section if your shipping is less-than-truckload (small freight).

You will need to look up the NMFC code from a codified list. Finally, the consignee will place their stamp in the same section when receiving the cargo. Do not forget to provide the grand total for the LTL freights too.

step 10 provide the carrier information filling out a bill of lading form

  • State the Collect on Delivery Amount

COD (or Collect on Delivery) amount refers to the amount collected when the shipment has been made. Identify how it has been collected by checking the appropriate box.

step 11 state the collect on delivery amount filling out a bill of lading form

  • Let the Shipper Sign the Form

The shipper signs the form first to confirm that they acknowledge that the delivery should not occur without all charges paid.

step 12.1 let the shipper sign the form filling out a bill of lading form
The shipper should then sign and date the form again to confirm that they have provided accurate information in the sections above.

step 12.2 let the shipper sign the form filling out a bill of lading form

  • Identify Who Has Loaded the Freight and Counted the Goods

Here tick the box defining the person who has performed each of the actions.

step 13 identify who has loaded the freight and counted the goods filling out a bill of lading form

  • Let the Carrier Sign and Date the Bill of Lading

Finally, the carrier should acknowledge that they have received the packages and that the commodity is in good condition.

step 14 let the carrier sign and date the bill of lading filling out a bill of lading form