DD Form 1685 at a glance
What it is: DD Form 1685 is the Data Exchange and/or Proposed Revision of Catalog Data.
Who signs: In Box 8, insert the name and title of the Approving Official.
A filled-in DD Form 1685 example: a preparer proposes an item name change
How to fill out DD Form 1685, box by box
Boxes 1 and 2, the mailing addresses
In Box 2 (FROM), insert the mailing address of the originator.
In Box 1, insert the mailing address of the collaborator, for his Service/Agency, or when the originator is the manager, or insert the mailing address of the submitter when the action is originated by the manager and there are no other Service/Agencies recorded but the FSC is subject to single submitter procedures.
Boxes 3a and 4, the NSN and the Document Control Number
In Box 3a, type or print NSNs in sequented format, e.g., 5960-00-123-4567.
In Box 4, insert the Document Control Number. The boxes b. ITEM NAME OR ITEM NAME CODE (INC) and c. TYPE II are not part of Box 4.
The Document Control Number must be the same number reflected on attached worksheet(s).
Box 5, the proposed actions
In Box 5, insert "X" and other data as required.
When the Multiple DIC Input (LMD) concept is applicable, enter "LMD" on "OTHER" line and insert "X's" in associated DIC blocks.
Box 6, the remarks
Complete Box 6 (REMARKS) when considered necessary.
Boxes 7 and 8, the preparer and the approving official
In Box 7, insert the name and telephone number of the individual who prepared this DD Form 1685.
In Box 8, insert the name and title of the Approving Official.
Boxes 9 to 13, the respondent's part
In Box 9, insert the mailing address of the originator when an addressee who appeared in Block 1 is expressing concurrence/nonconcurrence and is returning the form to the originator; or, the mailing address of the manager when Block 9 represents a collaborator or submitter.
In Box 10 (FROM), insert the mailing address of the collaborator, manager, or submitter.
In Box 11, "X" the statement block that applies.
In Box 12, insert the name and DSN number of the individual who is authorized to prepare the Respondent's portion of this DD Form 1685.
In Box 13, insert the name and title of the individual at the Respondent's activity (or his authorized delegate) who is the Approving Official of this DD Form 1685.
More rules for DD Form 1685
Box 14 is self-explanatory.
Sources
[1] DD Form 1685, AUG 93, Data Exchange and/or Proposed Revision of Catalog Data (the Official source link on this page).