At the heart of ensuring meticulous tracking and verification of registered mail within military and governmental operations lies the DD Form 2261, a comprehensive document developed for logging the balance and inventory of registered mail items. This form serves as a critical tool in the process of recording and managing the flow of sensitive correspondence, from its reception to its dispatch. Organized into several key sections, the form meticulously details the number of items processed, categorizing them into items on hand at the beginning of a period, items accepted, received, opened, delivered, dispatched, and those prepared for dispatch, along with items that remain on hand at the period's end. Through its structured approach, encompassing data from the beginning to the end of a tracking period, including remarks and verification sections, the DD Form 2261 ensures transparency, accountability, and a well-documented chain of custody for registered mail. This procedural rigor reinforces the integrity of mail handling processes, making the DD Form 2261 indispensable for entities engaged in the handling of registered mail, particularly within the realms of defense and government operations.
| Question | Answer |
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| Form Name | DD Form 2261 |
| Form Length | 1 pages |
| Fillable? | No |
| Fillable fields | 0 |
| Avg. time to fill out | 15 sec |
| Other names | form 2261, form 2261 permenancy planning, ohio bmv 2261 form, dd form 2261 |
REGISTERED MAIL - BALANCE AND INVENTORY
PREPARING ACTIVITY |
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PERIOD COVERED (YYYYMMDD) |
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FROM |
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PART I - NUMBER OF ITEMS PROCESSED
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SECTION A - ON HAND, ACCEPTED, RECEIVED |
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SECTION B - OPENED, DELIVERED, DISPATCHED |
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AND PREPARED FOR DISPATCH |
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AND ON HAND |
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1 |
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ITEMS ON HAND AT START OF PERIOD |
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9 |
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ITEMS DELIVERED ON PS FORM 3849 AND 3883 |
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2 |
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ITEMS ACCEPTED ON PS FORM 3806 AND 3877 AND |
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10 |
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ITEMS LISTED ON INSIDE BILLS (PS Form 3854) |
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RETURNED FROM UMC ON PS FORM 3883 |
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3 |
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ITEMS LISTED ON INSIDE BILLS (PS Form 3854) |
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11 |
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ITEMS LISTED ON OUTGOING MANIFESTS |
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4 |
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ITEMS LISTED ON INCOMING MANIFESTS |
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12 |
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ITEMS LISTED ON OUTGOING TRUCK BILLS |
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5 |
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ITEMS LISTED ON INCOMING TRUCK BILLS |
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13 |
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NUMBER OF POUCHES/JACKETS OPENED |
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6 |
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NUMBER OF POUCHES/JACKETS CLOSED |
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14 |
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ITEMS ON HAND AT END OF PERIOD |
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7 |
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ITEMS RECEIVED FROM OTHER SOURCES |
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15 |
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TOTAL OF ITEMS 9 THROUGH 14 (This total must be |
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the same as the total show n in item 8) |
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8 |
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TOTAL OF ITEMS 1 THROUGH 7 |
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0 |
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SECTION C - INVENTORY BY NUMBER OF EACH ITEM DELIVERED ON PS FORM 3849 (Continue in remarks if necessary) |
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PART II - |
REMARKS |
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PART III - VERIFICATION AND TRANSFER OF ACCOUNTABILITY |
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A. I VERIFY THAT ALL ENTRIES ON THIS BALANCE AND INVENTORY ARE CORRECT |
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1. |
SIGNATURE OF PERSON PREPARING FORM |
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2. |
SIGNATURE OF VERIFYING OFFICIAL |
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B. I ACKNOWLEDGE RECEIPT OF ALL REGISTERED ITEMS LISTED ON THIS INVENTORY |
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2. |
TYPED/PRINTED NAME OF ACCEPTOR |
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PAY |
3. |
SIGNATURE |
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(Last, First, Middle Initial) |
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GRADE |
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DD FORM 2261, MAY 2000 |
PREVIOUS EDITION IS OBSOLETE. |
Adobe Professional 7.0 |
PART IV - PHYSICAL INVENTORY
(Enter complete listing at the close of business or shift change)
DD FORM 2261 (BACK), MAY 2000