DD Form 879 - Fill Out and Use This PDF

Dd Form 879 PDF Details

The Statement of Compliance (DD Form 879) plays a central role in federal construction contracting. Required under the Davis-Bacon Act and its related acts, this certification form confirms that all workers employed under a covered government contract have received their full weekly wages, that no illegal deductions or kickbacks have occurred, and that the certified payroll records submitted to the contracting agency accurately reflect actual pay and hours worked. The form carries OMB No. 1215-0149 and applies to contracts let by the Department of Defense.

Who Must File This Form?

Any prime contractor or subcontractor performing work on a Department of Defense construction project must complete and submit this statement on a weekly basis alongside their certified payroll records. This requirement applies regardless of the size of the subcontract. Each company performing work on the project must submit its own compliance declaration covering its own employees. Failure to submit the required weekly statements can result in contract payment withholding by the contracting officer.

Key Compliance Requirements

Contractors must certify four main compliance points through this document. First, all laborers and mechanics listed on the accompanying payroll have been paid their full wages for the week. Second, any deductions made from worker earnings conform to the permissible deductions authorized under 29 CFR Part 3 or as approved by the Department of Labor. Third, the information provided on the submitted payroll is true and correct in all respects. Fourth, fringe benefits have been properly handled, either by direct payment to workers in addition to their hourly wage rate or through contributions to an approved benefit plan, fund, or program. Contractors must identify which fringe benefit delivery method applies to each worker classification listed.

Apprentices and Trainees on Covered Projects

The form also addresses the participation of apprentices and trainees in the workforce. To be paid at an apprentice or trainee wage rate rather than the full journeyman rate, a worker must be individually registered in a bona fide apprenticeship program recognized by the Department of Labor or by a state apprenticeship agency recognized by the Department. The registration documentation must be on file and available for inspection. Contractors must certify, for each apprentice or trainee listed on the payroll, that the individual is registered in a qualifying program and is being paid at the program-specified rate for the appropriate ratio of apprentices to journey workers.

Consequences of Non-Compliance

Willful falsification of this statement or the related payroll records carries serious legal consequences. The form notes that false certifications may subject the contractor or subcontractor to civil and criminal prosecution under 18 U.S.C. 1001. Beyond criminal exposure, contracting agencies may withhold contract funds pending investigation, terminate the contract for cause, debar the contractor from future federal work, and refer the matter to the Department of Justice for prosecution. Accurate and complete submission of this compliance statement on each payroll period is essential for maintaining good standing with the contracting agency and protecting the legal rights of the workers on the project.

How to Complete and Submit

When completing this document, contractors must enter the legal name and address of the contractor or subcontractor, the contract number, the name and location of the project, and the payroll number (corresponding to the certified payroll being submitted). The certification statement must be signed by an authorized officer, employee, or agent of the company. The signed form is then submitted to the contracting officer or the agency's designated representative, typically on a weekly basis for each payroll period in which work is performed.