Employment Checking Service PDF Details

In navigating the complexities of employment verification within the United Kingdom, the Employer Checking Service (ECS) enquiry form emerges as a critical tool for employers. The form stands as a safeguard, ensuring that non-UK/EEA employees possess the requisite right to work in the UK, thereby offering employers a statutory excuse against potential civil penalties associated with the employment of illegal workers. To fulfill this legal duty, employers are urged to conduct proper document checks both prior to and throughout the employment tenure, with a mandate to copy and retain relevant documents. The guidance provided on the GOV.UK website serves as an essential resource for this process. However, the utilization of the ECS enquiry form is specifically reserved for scenarios where employers aim to verify the work rights of employees or prospective employees who are either awaiting a decision on an outstanding application or appeal for leave to remain, in possession of a Certificate of Application that attests to employment permission, or hold an Application Registration Card (ARC) endorsing their work eligibility, including those with Refugee Status or Humanitarian Protection. The form requires thorough completion for it to be processed, notably excluding Section 4 unless validating an ARC, and it stresses the importance of informing the individual about the impending verification check in compliance with data protection laws. By meticulously adhering to these procedures and submitting the completed form via the designated email, employers navigate the legal landscape with a higher degree of confidence and integrity.

QuestionAnswer
Form NameEmployment Checking Service
Form Length2 pages
Fillable?No
Fillable fields0
Avg. time to fill out30 sec
Other namesuk ecs checking, ecs checking online, uk employer checking service, ecs checking

Form Preview Example

Employer checking service (ECS) enquiry form

Employers have a statutory duty to ensure that non UK/EEA employees have a right to work in the United Kingdom. In order to acquire a statutory excuse against liability for payment of a civil penalty for employing an illegal worker, an employer must undertake appropriate document checks prior to and during the period of employment. Relevant document(s) must be copied and retained.

Before using the Employer Checking Service please read the online guidance which can be found on the GOV.UK website.

This form should only be completed where an employer is seeking to confirm the right to work of an employee or a prospective employee who has:

an outstanding application/appeal for leave to remain in the UK that was made before their previous leave to enter or remain in the UK ended;

A Certificate of Applicationissued to or for a family member of an EEA national stating that the holder is permitted to take employment which is less than 6 months old;

an Application Registration Card (ARC card) stating Employment Permittedor Allowed to work

Refugee Status or Humanitarian Protection

All sections and fields of the form must be completed

Exception: Section 4 relates to validation of a specific document

Incomplete forms will be rejected

The completed form should be emailed to:

EmployerCheckingService@homeoffice.gsi.gov.uk

1.

Employer / labour supplier details

 

Contact name

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Position

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Business name:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Address:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Postcode:

 

 

Contact telephone:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Contact email:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Business type:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Employer checking service (ECS)

 

 

 

 

 

 

 

 

 

enquiry form

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

2.

 

 

 

 

 

Employee details

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Full name (including middle

 

 

 

 

 

 

 

 

 

 

 

 

names):

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Date of birth:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Nationality:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Personal address

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Job title

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Hours per week

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

YES / NO

 

 

Start date of existing employee

 

 

 

Potential employee?

 

 

 

 

 

 

 

 

 

 

 

 

Employee acquired as a result

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

of a TUPE transfer?

 

YES / NO

 

 

 

 

 

 

 

 

 

 

 

 

Date of TUPE transfer:

 

 

 

 

 

 

Transfer of Undertakings

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

(Protection of Employment)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

3.

 

 

 

Reference Number of ongoing application

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

4.

When presented with an Application Registration Card (ARC) stating ‘Employment Permitted’ or ‘Allowed to work’ we will only

validate it when both of these boxes have been completed.

IFB Reference

(top left corner on reverse of card)

ARC Serial Number

(top left corner on reverse of card)

Mandatory - Data Protection statement

I confirm that the individual named above has been informed that a work status check may be carried out and has given permission for their personal information to be shared with UKVI for these purposes. I understand that these details may be held by the UKVI.

(The response from UKVI will also contain personal data and should be treated accordingly.)

Please confirm that you have read, understood and complied with the Data Protection statement above:

(Double click the box and select

‘Checked’ as the default value )

How to Edit Employment Checking Service Online for Free

Few tasks are quicker than completing documentation applying the PDF editor. There is not much you should do to change the ecs employer form form - merely follow these steps in the next order:

Step 1: Select the button "Get Form Here" on this website and press it.

Step 2: So, you're on the document editing page. You may add text, edit current information, highlight particular words or phrases, place crosses or checks, insert images, sign the form, erase unneeded fields, etc.

Enter the necessary material in every area to fill in the PDF ecs employer form

part 1 to completing ecs checking

Enter the required information in the field The completed form should be, Employer labour supplier details, Contact name, Position, Business name, Address, Postcode, Contact email, Business type, and Contact telephone.

Filling out ecs checking stage 2

Provide the essential data in the Employee details, Full name including middle names, Date of birth, Nationality, Personal address, Job title, Hours per week, Start date of existing employee, Potential employee, YES NO, Employee acquired as a result of a, YES NO, Date of TUPE transfer, and Reference Number of ongoing segment.

Completing ecs checking part 3

The space Reference Number of ongoing, When presented with an Application, IFB Reference top left corner on, Mandatory Data Protection, I confirm that the individual, Please confirm that you have read, and Double click the box and select should be where one can insert both parties' rights and responsibilities.

part 4 to finishing ecs checking

Step 3: Once you've clicked the Done button, your form is going to be obtainable for upload to every device or email address you identify.

Step 4: Make a duplicate of each document. It may save you time and permit you to keep clear of challenges in the future. Keep in mind, your data isn't used or checked by us.

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