National Insurance Form PDF Details

The National Insurance form stands as a critical tool for employers in the United Kingdom, fostering a bridge between the workplace and the intricate world of National Insurance numbers. This form's primary purpose is to assist employers in the process of tracing an employee's National Insurance number, underlining the form’s voluntary nature while emphasizing the importance of providing comprehensive information to ensure a successful trace. In its structure, the form is divided into distinct parts requiring detailed employer and employee information, not forgetting the imperative employer PAYE reference for processing. Submitted to the HM Revenue and Customs National Insurance Contributions and Employer Office, it demands diligent completion and outlines a clear pathway for agents acting on behalf of employers, reinforcing the necessity of Form 64-8 for authorized actions. Upon receipt, the HMRC commits to tracing the National Insurance numbers, with communication facilitated through replies listing successful traces, and offers guidance for instances of unsuccessful traces or absence of a National Insurance number. Furthermore, it underscores HMRC’s role as a Data Controller under the Data Protection Act 1998, elaborating on the legal foundations for data handling and sharing, aimed at upholding integrity in information management, tax assessment, crime prevention, and more. Contact avenues round off the form’s content, providing essential links to further assistance and clarifying operational hours for support, underpinning the form's significance in navigating the complexities of National Insurance numbers within the UK’s employment landscape.

QuestionAnswer
Form NameNational Insurance Form
Form Length2 pages
Fillable?No
Fillable fields0
Avg. time to fill out30 sec
Other namesjamaicaform, no download needed empty pdf national insurance number form, jamaica nis forms online, nis jamaica form

Form Preview Example

Employee’s National Insurance number trace

Completing this form

Employers may use this form to ask us to trace an employee’s National Insurance number. Use of the form is voluntary.

The more information you are able to give us will help us to make a successful trace on our records for an employee’s National Insurance number. Please make sure you:

•fill in all of the details at parts 1 and 2 of the form

•quote your employer PAYE reference as we cannot process your request without this

•return the form to us at the address shown below, or fax it to us on 0845 915 7384.

HM Revenue and Customs

National Insurance Contributions and Employer Office NMTS – NI Number Tracing

BP1002

Benton Park View

NEWCASTLE UPON TYNE NE98 1ZZ

If you are an agent and have not completed form 64-8 to act as authorised agent we will send the reply direct to the employer. Form 64-8 can be ordered from HMRC stationery or downloaded from our website, go to www.hmrc.gov.uk

What we will do

Using the information provided, we will:

•trace the National Insurance numbers for your employees

•reply by letter listing only those employees we have been able to find National Insurance numbers for.

If we have been unable to trace a National Insurance number for any of the employees on this form, it may be because we did not have enough information or you supplied an incorrect date of birth. Please resubmit your request for those employees that we failed to trace, with any additional information that you think may help us to trace them.

If your employee does not have a National Insurance number please ask them to contact the Department for Work and Pensions Contact Centre on 0845 600 0643.

Please note we cannot trace a National Insurance number for anyone under age 16.

How we use your information

HM Revenue & Customs is a Data Controller under the Data Protection Act 1998. We hold information for the purposes specified in our notification to the Information Commissioner, including the assessment and collection of tax and duties, the payment of benefits and the prevention and detection of crime, and may use this information for any of them.

We may get information about you from others, or we may give information to them. If we do, it will only be as the law permits to:

•check the accuracy of information

•prevent or detect crime

•protect public funds

We may check information we receive about you with what is already in our records. This can include information provided by you, as well as by others, such as other government departments or agencies and overseas tax and customs authorities. We will not give information to anyone outside HM Revenue & Customs unless the law permits us to do so.

For more information go to www.hmrc.gov.uk

How to contact us

If you need to contact us, please call NI number tracing on 0845 915 5701 or fax us on 0845 915 7384.

Our opening hours are 8.30am and 5pm Monday to Thursday and 8.30am to 4.30pm on Friday.

For Text Relay please dial 1800 108 4591.

*indicates required field

Part 1 – Employer's details

Employer's name *

Address of business *

Postcode

Employer PAYE reference (we cannot process your request without a valid reference number) *

Phone number *

Your name *

Fax number

Signature

This section is to be signed and dated on your printed version.

Date

CA6855

Page 1

HMRC 04/12

Part 2 – Employee details

Details for employee

Works or payroll number

 

Employee's address *

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Name (Do not use initials or abbreviated names)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Surname *

 

 

 

 

 

 

 

 

 

 

 

 

 

Postcode

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Previous address

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Previous surname (for example, maiden name)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Forenames *

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Postcode

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Is the employee male, or female? *

Date of birth *

 

 

 

 

 

 

 

 

 

(We are unable to trace National Insurance numbers

 

Male

 

 

Female

 

 

 

 

 

 

 

without the correct date of birth, or for anyone under

 

 

 

 

 

 

 

 

 

 

 

 

 

age 16) (DD MM YYYYY)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

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Learn how to complete ca6855 part 1

2. Once your current task is complete, take the next step – fill out all of these fields - Works or payroll number, Employees address, Name Do not use initials or, Surname, Previous surname for example, Previous address, Forenames, Postcode, Postcode, Date of birth, We are unable to trace National, without the correct date of birth, age DD MM YYYYY, Is the employee male or female, and Male with their corresponding information. Make sure to double check that everything has been entered correctly before continuing!

Completing part 2 in ca6855

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