National Insurance Form – Fill Out and Use This PDF

Completing this form

Employers may use this form to ask us to trace an employee’s National Insurance number. Use of the form is voluntary.

The more information you are able to give us will help us to make a successful trace on our records for an employee’s National Insurance number. Please make sure you:

•fill in all of the details at parts 1 and 2 of the form

•quote your employer PAYE reference as we cannot process your request without this

•return the form to us at the address shown below, or fax it to us on 0845 915 7384.

HM Revenue and Customs

National Insurance Contributions and Employer Office NMTS – NI Number Tracing

BP1002

Benton Park View

NEWCASTLE UPON TYNE NE98 1ZZ

If you are an agent and have not completed form 64-8 to act as authorised agent we will send the reply direct to the employer. Form 64-8 can be ordered from HMRC stationery or downloaded from our website, go to www.hmrc.gov.uk

What we will do

Using the information provided, we will:

•trace the National Insurance numbers for your employees

•reply by letter listing only those employees we have been able to find National Insurance numbers for.

If we have been unable to trace a National Insurance number for any of the employees on this form, it may be because we did not have enough information or you supplied an incorrect date of birth. Please resubmit your request for those employees that we failed to trace, with any additional information that you think may help us to trace them.

If your employee does not have a National Insurance number please ask them to contact the Department for Work and Pensions Contact Centre on 0845 600 0643.

Please note we cannot trace a National Insurance number for anyone under age 16.

How we use your information

HM Revenue & Customs is a Data Controller under the Data Protection Act 1998. We hold information for the purposes specified in our notification to the Information Commissioner, including the assessment and collection of tax and duties, the payment of benefits and the prevention and detection of crime, and may use this information for any of them.

We may get information about you from others, or we may give information to them. If we do, it will only be as the law permits to:

•check the accuracy of information

•prevent or detect crime

•protect public funds

We may check information we receive about you with what is already in our records. This can include information provided by you, as well as by others, such as other government departments or agencies and overseas tax and customs authorities. We will not give information to anyone outside HM Revenue & Customs unless the law permits us to do so.

For more information go to www.hmrc.gov.uk

How to contact us

If you need to contact us, please call NI number tracing on 0845 915 5701 or fax us on 0845 915 7384.

Our opening hours are 8.30am and 5pm Monday to Thursday and 8.30am to 4.30pm on Friday.

For Text Relay please dial 1800 108 4591.

*indicates required field

Employer's name *

Address of business *

Postcode

Employer PAYE reference (we cannot process your request without a valid reference number) *

Phone number *

Your name *

Fax number

Signature

This section is to be signed and dated on your printed version.