NAVY PERSONNEL
COMMAND
Bureau of
Naval Personnel
MISSION FIRST...SAILORS ALWAYS
NAVFIT98A Version 30 User's Manual
01 February 2012
Release 1.0
Navy Personnel Command
5720 Integrity Drive
Millington. TN 38055-3100
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- NAVFIT98A Start Window |
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Figure 2 |
- Window and Selected Item |
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Figure 3 |
- Folder Organization |
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Figure 4 - Folder Template |
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The original of this document is the property of Navy Personnel Command and. if reproduced, should he considered “uncontrolled. ”
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Tables |
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Table 1 |
- Main Toolbar Menu options |
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Table 2 |
- Report Toolbar Menu options |
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The original of this document is the property of Navy Personnel Command and. if reproduced, should he considered “uncontrolled. ”
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Record of Changes
The original of this document is the property' of Navy Personnel Command and. if reproduced, should he considered “uncontrolled. ”
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1 Overview
NAVFIT98A is a Windows based software application that helps users create, store, organize and print fitness or evaluation reports. These reports are printed in hard copy and mailed to Navy Personnel Command. PERS-32 then scans the hard copy reports into the F1TREP/EVAL (FE) Module of the Electronic Military Personnel Records System (EMPRS) creating an image of the report that will be placed on a member’s permanent digitized record.
1.1Scope
This manual explains the basic concepts and procedures to operate NAVFIT98A from an end user’s perspective. The manual provides instructions in the following areas associated with preparing fitness reports (W2-06), and evaluations (E1-E9):
•Database management
•Folders (template) management
•Evaluations and Fitness Reports management
•Validation
•Spell check
•Print functions
•Security considerations
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2 References
The following documents and publications are referenced in this document:
BUPERSINST 1610.10C
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3 Identification
Title: NAVF1T98A
Abbreviation: NAVFIT98A
Version: 2.002.0030
Hardware Requirements:
Processor: minimum 1GHz
RAM: minimum 512 MB
Disk space: 32 bit-850 GB
64 bit-2 GB
Operating Systems:
All Windows 7 Editions
All Windows Vista Editions
Windows XP Professional
Windows XP Professional x64 Edition
Windows XP Home Edition

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4 System Overview
NAVFIT98A is the current authorized application for use in preparing Enlisted evaluations (EVALS), Chief Evaluations (CHIEFEVALS) and Officer Fitness Reports (FITREPS). SPARWARSYCEN Atlantic (formerly Naval Reserve Information Systems Office) developed the NAVFIT application in 1996 using Visual Basic. NAVFIT98A Version 30 is a technology refreshment with the code transitioning from Visual Basic 6 to Visual Studio 2010. The application resides at the workstation level and stores data using Microsoft Access databases. The required databases are provided with the installation package. These default databases include NF98A.mdb, NF98A_empty.mdb, NF98A_empty.accdb, NF98A_Dte.accdb and NF98A_Dte.mdb which are located at the following directory (C:\Program Files\NavFit98A\Data). The application allows users to create additional databases and store in different locations if desired.
NOTE: Windows 7 will display two ‘Program File’ folders that are listed for the 32 bit and 64 bit versions of the operating system. The folder with (x86) is for the 32 bit version
4.1Application Changes
With the complete rewrite of the application there are some changes or limitations as discussed below:
•Drag and Drop is not available with this version of NAVFIT98A. To move folders or reports use the import and export functions. Details
•Version 30 will only allow six levels of subfolders under a primary folder. Details
•Date entries are no longer free text instead dates are entered with a calendar function. Details
•Field highlighting: Version 30 uses the local workstation Windows Operating System appearance setting. Details
•Form navigation: The Ctrl F/Ctrl B functions to change pages are no longer available instead use the Tab button at the top of the report to move from the front to the back page. Details
•This version of NAVFIT98A will not perform cascading delete actions concerning folders and associated sub-folders. Details
4.2Contingencies and alternate states and modes of operation
The application does not provide any backup or contingencies operations. The user may export data stored as an Access database to a different location.
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4.3Security and privacy
Any performance reports created in NAVFIT98A contain Personally Identifiable Information (Pll). Users must protect this data since the databases used by NAVFIT98A will contain the PII data. We recommend that the folder containing the PII data is password protected to prevent spillage. Other options that a user may consider include:
•Once reports are completed and signed delete all the associated data from the database.
•Export the data to a secure storage site.
4.4Assistance and problem reporting
Contact NPC Customer Service Center at 1-866-U-ASK-NPC or for Hearing Impaired 1-866- 297-1971 with problems related to this application.

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5 Getting Started
NAVF1T98A is considered a NMCI core application (CA) for Non- Classified Internet Protocol Router Network (NIPRNET)workstations. A software application is designated as an NMCI CA if it is part of the Core Build for any particular seat platform on any operating system (OS) (all applications required to deliver any of the base Client Data seats are considered CAs). NAVIT98A is a DON Application and Database Management System approved application. Please check with your network administrator before installing NAVFIT98A on a network workstation. Individuals must submit a Move/Change/Add (MAC) request to have the new version pushed to their Secure Internet Protocol Router (SIPR) workstations.
5.1Installation
1.Uninstall the existing NAVFIT98A application, if applicable
2.Download the NAVFIT98A to a temporary location on your workstation by click on link http://www.public.navy.mil/BUPERS- NPC/CAREER/PERFORMANCEEVALUATION/Pages/SoftwareForms.aspx
NAVFIT98A
NAVFIT98A - Version 30 User's Manual
(NEW) NAVFIT98A - Download Version 2.2.30
(NEW) NAVFIT 98A - Installation Instructions
3. Save the file to the temporary location
4. Double click on the zip file and extract to a location of your choice.
3nAVFIT98v30.zip
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The second way to unzip files in Windows 7 is to use the Unzip Wizard.
a)Right-click the zipped file and select Extract All.
b)Browse to the location where you want to save the unzipped files by clicking Browse if the default location is not good for you.
c)Click Extract to unzip the files.
5.Verify the NAVFIT98A application package contains the following files with the appropriate file extensions:
a.SETUP.EXE
b.NAVFIT98.msi
c.DotNetFX40Client Folder
d.Windowslnstaller3 1 Folder
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Windows Installer Package |
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6.Navigate to the temporary folder where the NAVFIT98A application package was copied
7.Close all open programs in preparation of application installation
8.Double-click Setup.exe to install the NafFit98A application
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9.Follow the on-screen instructions as prompted by the installation program. It is recommended that you accept the default location for the software installation. Depending on the workstation's security configuration you may receive a warning message that says the following: “Do you want to allow the following program from an unknown publisher to make changes to this computer." Select the Yes button to complete the installation process.
Welcome to the NAVFIT98A Setup Wizard
The installer will guide you through the steps required to install NAVFIT98A on your computer.
WARNING: This computer program is protected by copyright law and international treaties. Unauthorized duplication or distribution of this program, or any portion of it, may result in severe civil or criminal penalties, and will be prosecuted to the maximum extent possible under the law.
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jgJ NAVFIT98A
Select Installation Folder
The installer will install NAVFIT98A to the following folder.
To install in this folder, click "Next". To install to a different folder, enter it below or click "Browse".
Folder:
CAProgram Files\NAVFIT98A\
Install NAVFIT98A for yourself. orfor anyone who uses this computer:
Everyone
Select Next
Select Next
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Select Close
Note: NAVF1T98A Version 30 requires Microsoft .NET Framework 4 Client to operate properly. If your workstation does not have the .NET framework the installation package will install the required software to your workstation.
10.Once you receive the successful installation message, you should find a NAVFIT98A entry in your ‘All Programs’ menu. Select the NAVF1T98A entry internal to the NAVFIT98A menu item to launch the application.
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Note; Depending on your system settings (especially with the Vista operating system) you may need to have FULL administrator rights including domain administrator to install and operate the application.
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How to run a program in Vista with Administrator Rights:
1.Browse to the program you would like to launch as an administrator
2.Right click the program icon and select the option to "Run as administrator"
Open
Run as administrator
Share...
Pin to Start Menu
Add to Quick Launch
Restore previous versions
Send To►
Cut
Copy
Create Shortcut
Delete
Rename
Properties
If all works well when the program is run as administrator, you can opt to always run the program as administrator. In addition, you might want to run the program in compatibility mode for an older version of Windows.
How to set a program to always run as administrator:
1.Locate the program you want to launch with admin rights
2.Right click the program icon and choose the properties option
3.Select the compatibility tab from the window that appears
4.At the bottom of the window, under privilege level, check the box to run this program as administrator
Note: you may also want to run this run this program in compatibility mode if it was originally created for another version of Windows such as Windows XP. To do this action, check the box to run this program in compatibility mode for: and then select the compatible Windows environment from the drop down menu.
5.Once finished setting your options, click Apply to accept the changes

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General Compatibility Security Details Previous Versions
If you have problems with this program and it worked correctly on an earlier version of Windows, select the compatibility mode that matches that earlier version.
Compatibility mode
V. Run this program in compatibility mode for:
Windows XP (Service Pack 2)
Settings
Run in 256 colors
□Run in 640 x 480 screen resolution Disable visual themes
□Disable desktop composition
Disable display scaling on high DPI settings
Privilege Level
V. Run this program as an administrator
< Show settings for all users
This step-by-step article describes how to enable the build-in administrator account by command-line in Windows Vista.
To enable the build-in Administrator account, follow these steps:
1.Click Start, and then type cmd in the Start Search box.
2.In the search results list, right-click Command Prompt, and then click Run as Administrator.
3.When you are prompted by User Account Control, click Continue.
4.At the command prompt, type net user administrator /active:yes, and then press ENTER.
5.Type net user administrator <Password>, and then press ENTER.
Note: Please replace the <Password> tag with your passwords which you want to set to administrator account.
6.Type exit, and then press ENTER.
7.Log off the current user account
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5.2 Accessing Application
1. Left click Start menu
2.Left click All Programs
All Programs ►
3.Click on NAVFIT98A icon
5.3Application Menu
A menu displays a list of commands that expose functionality related to that application such as New. Open, Save, and Exit commands. NAVFIT98A uses both toolbars and command buttons for menu navigation. This manual refers to the NAVFIT98A toolbars as either the main or report. Users may access the main toolbar at the NAVFIT98A Start Window along with command buttons. Users must open a performance report to access the report toolbar. See Tables 1 and 2 for the menu options available under each toolbar.
The NAVFIT98A Start Window (Figure 1) becomes available when opening the application or when closing a performance report.
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Table 2 - Report Toolbar Menu options |
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File |
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1 Help |
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New (Report) Note 1 |
Cut |
Auto Summary |
Support |
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Save (Report) Note 1 |
Copy |
Spell Check |
Internet Help |
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Print Setup |
Paste |
Validate Report |
About NAVFIT98 |
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Print |
Delete |
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Print Front Page |
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Print Back Page |
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NOTE 1: Replace (Report) with Evaluation, Chief Evaluation, or Fitness Report. NAVFIT98A will default to type based on the kind of report opened.
5.4 Application Settings
5.4.1Default Settings
NAVFIT98A default settings include the following:
Selected Item: Uses Windows Operating System appearance setting
Active Window: Uses Windows Operating System appearance setting
Auto Summary: On
Figure 2 - Window and Selected Item
1. Name (Last, First MI SufFix)
SAILOR, JOHN T
Selected Item color
5.4.2Change Color Settings
5 Right click on a blank area of the desktop to get the context-sensitive menu ^Click on Properties or Personalize
^WinXP: You will see a dialog box for Display Properties. Here is where you can customize how the display on your monitor works
Windows Vista: The Personalization dialog opens with a list of links to other dialogs
The Personalization dialog shows themes and has links at the bottom and left for other choices
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'"p U Click on the Appearance tab
In this dialog you can change the colors of the parts of a window, either one item at a time or by selecting a scheme
Click on the Advanced Tab
^ln the Advance Appearance window, select from the Item drop down list Window or
Selected Items
^Select the color scheme from Color 1
nTo get to this same dialog in Windows Vista:
5 Right click on the desktop
^Click on Personalize
^Click on Window Color and Appearance
^Click on the Advanced button
®To get to this same dialog in Windows 7:
5 Right click on the desktop

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Click on Personalize |
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Click on the Advanced appearance settings button |
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If you now click on the drop down list labeled Item: you'll see a list of items that should be similar to this:
To turn on *,v Aero, select -s Vrindows theme end sees selected hr? w-/ only you hr/* tested the V/ctHva? 1 Bink theme t»r tn Em cf
Cojc*l:
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on Apply or OK to save changes
Cancel Apply
5.4.3Auto Summary Setting
The Auto Summary feature auto calculates the summary line (block 43-FITREP or CHIEFEVAL and block 46-EVAL) for all reports located under a particular folder or subfolder. Calculations are based on the promotion recommendation selected and does not consider force distribution rules for a particular pay grade.
NOTE: When importing or deleting report(s) the auto summary will not perform updates to the summary line until a report from the folder is opened and saved.
5.4.4Periodic Dates
The application uses the current periodic report dates specified by BUPERSINST1610.10C. If periodic dates for a particular pay grade changes after this application deployment, then the
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periodic date table would need updating for block 15 to correctly auto populate with the revised date. To add, edit, or delete dates follow the steps below.
Add date
1.From main toolbar select Edit
2.Select Periodic Dates
Edit Print Help
Edit Report
Edit Folder
Delete Report
Delete Folder
Find Report
Validate Folder
Validate Report
Period ideates
3.Select Add
4.Complete Class, Grade and Date fields
5.Click on Save
Edit date
1.From main toolbar select Edit
2.Select Periodic Dates
3.Click in the date field requiring edit
4.Click on Edit
4.Change date (MMMDD format) and click Save
Delete date
1.From main toolbar select Edit
2.Select Periodic Dates
3.Click on line to delete (any field on that line)
4.Click on Delete
5.Message box will appear asking to confirmation
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6 Operating Procedures
This section contains step-by-step procedures oriented to the first time or occasional user. These procedures contain enough detail so that the user can reliably access the software before learning the details of its functional capabilities. The sections presented below follow the typical path of how users interact with the application.
6.1 Database Management
The user has the following functions available to manage databases:
•Open database
•Create database
•Close database
6.1.1Open Database
1.From main toolbar select File
2.Select Open Database
3.Locate database from directory and click Open
6.1.2Create Database
1.From main toolbar select File
2.Select Create Database
3.Choose directory location and give the database a filename. You can save the database with a *.mdb (Access 2003 or lower) or *.accdb (Access 2007) extension.

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6.1.3Close Database
1.From main toolbar select File
2.Select Close Database
WARNING: DO NOT move or delete the databases named NF98A_Dte.mdb,
NF98A_Dte.accdb. NF98A_empty.accdb and NF98A_empty.mdb from the default location.
6.2Managing Folders
Folders allow users an effective way to organize reports along with the ability to create templates. Organizing your folders within the NAVFIT Folder Window provides an easy way to track reports along with taking advantage of the Auto Summary feature. Although individual preferences will dictate report folder organization, understanding how folders work will help in the decision process.
The following example illustrates how to use folders when preparing reports. USS SAMPLE must do periodic reports for all assigned Lieutenants. The administrative office may elect to organize the reports using groupings based on Grade, Report Type and Summary Group as illustrated by Figure 3.
Figure 3 - Folder Organization
A © 09-PR-LT *-----------------
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Dl-Detaching Individual |
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DR-Detaching Reporting Senior |
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WARNING: NAVFIT98A will auto calculate the summary line (block 43-FITREP or CHIEFEVAL and block 46-EVAL) for all reports located under a folder or subfolder. All reports should be in the same summary group within a folder. Do not mix NOB reports with the summary group because NAVFIT98A will recognize the NOB as part of the summary group and

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add the reports to the summary line. In addition, NAVFIT98A will print summary letters based on folders or subfolders.
WARNING: NAVFIT98A will only allow a user to create six levels of sub-folders under one main folder.
a Root |
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a Third Level-1A |
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Sixth Sub-folder under the main |
S- Six Level-2A |
H Seven Level-1A * |
__ folder called Root |
Seven Level-2A |
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Figure 4 shows how a folder also may serve as a report template. In this example, any report created under the folder would have blocks 21-28 automatically completed.
Figure 4 - Folder Template
Folder Name |09-PR-LT
WARNING: Only reports created under the folder template will have corresponding blocks completed. Any report created under a separate folder and then moved to a new folder will still retain the original folder template information.
The following capabilities exist for Folder management:
6.2.1Create Folder
l. From NAVFIT98A Start Window select the Create Folder button
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la. From the main toolbar select File 2a. Select New
3a. Select Folder
File | Edit Print Help
New |
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Create Database |
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Open Database |
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Close Database |
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Export |
Folder |
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2. Give folder a name (required field)
Folder Name |09-PR-LT
3. Either Save or complete blocks in the template
NOTE: The application will grey out the Create Folder option when the sixth sub-folder under a primary folder is reached.
6.2.2Edit Folder
1.From Start Window highlight folder and select Edit Folder button
2. Make changes and select Save
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la. Highlight folder and select Edit from the main toolbar
2.Select Edit Folder
3. Make changes and select Save
6.2.3Delete Folder
This version of NAVFIT98A will not perform cascading delete actions concerning folders and associated sub-folders. When attempting to delete a folder that has associated sub-folders the following message will appear.
Folders C:\Program Files\NavFit98A\Data\NF98A.mdb
e]
S- ONE
TWO*------------
THREE— Sub-folder
*You need to delete folder named “THREE” before deleting folder named “TWO”
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NavFit98A
File Edit Print View Help
New
Create Database
Open Database
Close Database
Export Folder
3.Navigate to the new location
4.Give folder a file name and click on Save
$ NAVFIT98A Create Database
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Organize » |
New folder |
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• Documents |
Test set 3 |
J' Music |
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fi |
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8/19/20111030 |
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Microsoft |
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8/19/20112:48 PM |
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You may save the exported file in either Access 2003 or earlier format (*.mdb) or Access 2007 (*.accdb).
Save as type Microsoft Office Access (’.accdbf.mdb)
NOTE: All associated reports under the folder will also export to the file.
6.2.5Import Data
1.From Start Window select Import Data button
2.Select directory where database is located
3.From File directory select Open
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Filename: Testset3
4. Select folder or reports and click Import
c§) NAVFIT98A - Import |
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1.From the main toolbar select File
2.Select Import Data
3.Select directory where database is located
4.From File directory select Open
NOTE: All associated reports with a subfolder will import to the file. 27

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NOTE: Although the “drag and drop” feature does not work with this version of NAVF1T you still may use the import function to move reports and folders within the same database. This import function works with a database in current use. It is not necessary to export the folder or report then import them back to the same database.
6.3 Managing Performance Reports
The term performance report is used to describe both Fitness and Evaluation reports.
6.3.1Create Report
1.From Start Window highlight the folder that will store the performance report.
2.To create Fitness reports (Chief Warrant Officer to Captain) click the Create FITREP button. To create Evaluations (E1-E6) click the Create EVAL button. To create Chief Eval (E7-E9) click the Create Chief Eval button.
Or
1.Highlight folder that will store the performance report and select File from the main toolbar
2.Select New menu and choose either Evaluation, Chief Evaluation or Fitness Report
Evaluation .
Fitness Reporr
Chief Evaluation
Folder
Or
1. From the Main Menu Select Create (Report) button
i-------------------------------------------------------- |
1 |
WARNING: DO NOT create reports under the Root folder. Always create separate folders and subfolders for your reports based on summary groups.
6.3.2Edit Report
1.From Start Window highlight the report and click Edit Report button
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Create Eval |
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Edit Report |
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Delete Report |
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la. From Start Window double click on the report
Reports (0 Evals / 12 Chief Evals / 0 Rt Reps)
R... |
Name |
SSN |
Re... To Date |
Re... |
BMC |
BEST, RECORD Q |
333333333 |
Chief |
10/31/2010 |
BMC |
EIGHT. RECORD Y |
123456456 |
Chief |
10/31/2010 |
■ BMC |
FIVE. RECORD J |
123456456 |
Chief |
10/31/2010 |
BMC |
FOUR. RECORD H |
3333/8993 |
Chief |
10/31/2010 |
BMC |
NINE, RECORD L |
888888888 |
Chief |
10/31/2010 |
BMC |
ONE. RECORD NMN |
589477777 |
Chief |
10/31/2010 |
BMC |
SEVEN, RECORD W |
234567899 |
Chief |
10/31/2010 |
BMC |
SIX. RECORD U |
234567988 |
Chief |
10/31/2010 |
BMC |
TEN. RECORD A |
123987000 |
Chief |
10/31/2010 |
1467
1468
NESI
a| 1471
1472
1473
1474
1475
Or
l b. From the main toolbar select Edit
2.Click on Edit Report
Edit |
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While a report is open you can use the Cut, Copy and Paste feature to populate the same text across multiple reports.
1. From the reports toolbar select File and select Copy after highlighting text
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NAVF1T98A |
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Version 30 |
Or |
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Right click in a report box and select Copy after highlighting text |
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2.Close report and open another report
3.Select Paste
6.3.3Delete Report
1.Select report
2.Click on Delete Report button
Create Fit Rep
Create Chief Eval
Create Eval
Edit Report
Delete Report
3. At confirmation message select Yes Or
1.Select report
2.At the main toolbar select Edit
3.Select Delete Report
01 February 2012 |
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NAVF1T98A |
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Version 30 |
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Edit Print |
Help |
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Edit Report |
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Edit Folder |
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Delete Report |
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Delete Folder |
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Validate Folder |
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Validate Report |
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4. At confirmation message select Yes
6.3.4Report Navigation
To move from the back or front page of a report execute the following steps.
1. Select Front or Back Page Tab
Front Page Back Page
2. To close a report select File from the report toolbar and then Close
3. The application may promote you to save your changes
6.3.4Use Calendar
Version 30 provides a pop-up calendar for blocks 9 and 14-15 that will automatically place the dates in the correct format (YYMMMDD).
NOTE: You must use the calendar to enter dates; however, after entering a date the user can revise the date by highlighting the field to change and manually typing in the year or day.
15 To: 1 1
01 February 2012 |
NAVF1T98A |
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Version 30 |
1. Select calendar icon |
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9 Date Reported
f
1lAugO6
J
2. Calendar navigation works differently in Windows XP and Windows 7
/J/'p Windows XP
5 To change the month either click on the arrows to move backward or forward one month or click on the month to see a dropdown list
To change year click on the year currently displayed on the calendar.
SunMonTueBedThuFriSat
24 |
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Change the year with the up and down arrow displayed.
^^Windows 7
Click Month and Year link to show all months for that particular year.
01 February 2012
------- GT-
August, 2011
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I I Today: 8/31/2011
11Aug01
◄2011
Jan Feb Mar
May Jun Jul
I I Today: 8/31/2011
6.3.5 Save Report
1.From the report toolbar select File
2.Select (Report)
NAVF1T98A
Version 30
11Aug01 |
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1 Today; 8/31/2011 |
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NOTE: Replace (Report) with Evaluation, Chiefeval or Fitness Report. Option depends on type of report opened.
6.3.6Find Report
1.From main toolbar select the Edit menu
2.Select Find Report
01 February 2012 |
NAVF1T98A |
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Version 30 |
Edit Print Help
Edit Report
Edit Folder
Delete Report
Delete Folder
r Find Repcf^
Validate Folder
Validate Report
Periodic Dates
3. Check appropriate search by block and then fill in the criteria (SSN or Name)
4. Select Find
NOTE: User may select either SSN or Name to conduct search. It is not necessary to use full name to conduct search. For example, typing in “WR” would find all individuals who last name starts with “WR”.
NOTE: When at the end of the search with multiple entries you will receive a pop-up message saying (Name) or (SSN #) not found.
6.3.7Export Report
1.From Start Window highlight report
2.Select Export Report(s) button
3.Navigate to the new location
4.Provide file name and select Save
NOTE: Directory is set for the default path but the user may put the file in a different location if desired.
Or
1. From Start Window highlight report
01 February 2012 |
NAVF1T98A |
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Version 30 |
2.Select File from main toolbar
3.Navigate to the new location
4.Select Export Report
6.3.8Import Data
1.From Start Window select Import Data button
2.Find file to Import and click on Open
Filename: Test set 3 |
Microsoft Office Access (*.accd |
Cancel
3. Highlight the folder containing the report
JJI NAVFIT98A - Import |
I = I |
83 .1 |
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Select Data to import from
4. Highlight folder or report(s) and select Import
01 February 2012 |
NAVF1T98A |
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Version 30 |
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Or |
1.From Start Window select File from main toolbar
2.Select Import Data
2. Find file to Import and click on Open
Microsoft Office Access (*.accd ▼
3. Highlight the folder containing the report
(3 NAVFIT98A - Import
Select Data to import from:
Cutest dataXTest set 3 accdb
Folders
0 Root
j- AUTOSUMMARY
•BUSINESS RULES-CHIEF CHIEF BLOCKS
:CHIEF SUMMARY AVG |~E7
:EXPORT
j- FOLDER VALIDATION-CHIEF ; IND TRAIT AV3-CHIEF
• NOB
------- 1—r* !»-rrr ~ »?rr------------------------
Reports
2.Highlight report(s) if selected report(s) are desired vice the whole folder
3. Click Import
Caned
01 February 2012 |
NAVF1T98A |
|
Version 30 |
4.Highlight report(s) if you do not want to import the complete folder and select Import TIP: Use CTLR + SHIFT + CLICK to select multiple reports.
NOTE: Report(s) will import to the folder highlighted.
6.4 Validation
NAVFIT98A can perform validation checks at the individual report or folder level. At the individual report level, validation performs checks on field values (e.g. formatting) and business rules enforcement such as promotion recommendation limited to progressing or significant problems for a 1.0 trait grade. At the folder level, validation performs field value checks, business rules enforcement along with data field consistency checks between all reports under that folder or subfolder.
6.4.1.Validate Report
1.From the report toolbar select Tools (report is opened)
2.Select Validate Report menu
Tools Help
□Auto Summary Spell Check
Validate Report
3.Select Start
J NAVFTT98A - Validate |
a ® S |
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Or
01 February 2012 |
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NAVF1T98A |
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Version 30 |
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1. Highlight report in the main menu window |
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R... |
Name |
SSN |
Re... |
ToDate |
Re... |
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BMC |
BEST. RECORD Q |
333333333 |
Chief |
10/31/2010 1467 |
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BMC |
EIGHT. RECORD Y |
123456456 |
Chief |
10/31/2010 1468 |
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BMC |
FIVE. RECORD J |
123456456 |
Chief |
10/31/2010 J469 |
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2. Click on the Validate Report button |
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Create Folder |
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Edit Folder |
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Delete Folder |
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Print Folder |
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Validate Folder |
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Validate Report |
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3. Select Start
6.4.2Validate Folder
1.From the Start Window highlight folder.
2.Select Validate Folder button
3. Select Start
Or
2b. Select Edit from the main toolbar
3.Select Validate Folder
01 February 2012 |
NAVF1T98A |
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Version 30 |
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Edit |
Print Help |
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Edit Report |
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Edit Folder |
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Delete Report |
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Delete Folder |
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Find Report |
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Validate Folder |
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Validate Report |
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Periodic Dates |
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4.Select Start
6.5Spell Check
The Spell check function uses Microsoft Word to perform spell checking on blocks 28, 29 and comment of performance block (41-fitrep or chiefeval and 43-eval).
1.From report toolbar select Tools
2.Select Spell Check
Tools |
Help |
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Auto Summary |
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] |
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Spell Check |
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Validate Report |
I-*' |
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NOTE: Spell check will use the personal default settings you have selected in Microsoft Word; i.e. ignore words in all CAPS or words with numbers, etc.
WARNING: When spell check is used the report is hidden.
6.6 Printing
6.6.1Print Report
1.From Start Window highlight report
01 February 2012 |
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NAVF1T98A |
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Version 30 |
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Reports (0 Evals / 12 Chief Evals / 0 Rt Reps) |
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R... |
Name |
SSN |
Re... |
ToDate |
Re... |
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BMC |
BEST. RECORD Q |
333333333 |
Chief |
10/31/2010 |
1467 |
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BMC |
EIGHT. RECORD Y |
123456456 |
Chief |
10/31/2010 |
1468 |
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1 BMC |
FIVE. RECORD J |
123456456 |
Chief |
10/31/2010 |
I |
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BMC |
FOUR. RECORD H |
333978939 |
Chief |
10/31/2010 |
W470 |
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BMC |
NINE. RECORD L |
888888888 |
Chief |
10/31/2010 |
1471 |
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BMC |
ONE. RECORD NMN |
589477777 |
Chief |
10/31/2010 |
1472 |
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BMC |
SEVEN. RECORD W |
234567899 |
Chief |
10/31/2010 |
1473 |
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BMC |
SIX. RECORD U |
234567988 |
Chief |
10/31/2010 |
1474 |
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BMC |
TEN. RECORD A |
123987000 |
Chief |
10/31/2010 |
1475 |
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2. Select Print Report button
3.Select Printer and click on Print Or
2a. From the main toolbar select Print
3.Select Print Report
Print Help
Print Report
Print Report Front Page
Print Report Back Page
Print Folder
Print Blank Evaluation
Print Blank Chief Evaluation
Print Blank Fitness Report
Print Blank Summary Letter
3. Select Printer and click on Print
Or
1.From the report toolbar select File
2.Select Print
01 February 2012 |
NAVF1T98A |
|
Version 30 |
3.Select Printer and click on Print
6.6.2Print Folder
1.From Start Window highlight folder
2. Select Print Folder button
3.Select Printer and click on Print Or
la. From main toolbar select Print
2.Select Print Folder menu
Print |
Help |
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Print Report |
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Print Report Front Page |
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Print Report Back Page |
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Print Folder |
n |
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Print Blank Evaluation |
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Print Blank Chief Evaluation |
Print Blank Fitness Report
Print Blank Summary Letter
3. Select Printer and click on Print
NOTE: Using a duplex printer (prints on two sides of a sheet of paper) saves time.
01 February 2012 |
NAVF1T98A |
|
Version 30 |
6.6.3Print Summary
1.From Start Window highlight folder
2.Select Print Summary button
3. Select or create profile
NAVHT9SA - Summary letter Information
Select Profile |
▼ |
Submitted on time? Yes L No |
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ISIC Address |
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Cancel
E-Mail
Phone ()
4. Select Print
NOTE: You can fill out the required information and select Save Profile. You then can use the Select Profile to auto populate the fields for future reports.
WARNING: After importing a folder or report you must open a report first before printing the summary letter to ensure the breakout summary line correctly calculates.

01 February 2012 |
NAVF1T98A |
|
Version 30 |
Appendix A. NAVPERS 1610/2 Constraints
NAVPERS 1610/2 Constraints
Block |
Block Name |
Constraint |
Remarks (format examples) |
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1 |
Name |
Allows up to 27 alpha characters |
e.g. : JOHNSON, ROBERT |
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(middle initial) |
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Member’s last name separated with a |
Can validate that last name has a |
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comma |
comma afterward and (middle |
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initial) |
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Name block must be populated to |
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move beyond block 1. |
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2 |
Grade/Rate |
Limit of 5 alpha characters |
e.g. :LCDR |
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3 |
Desig |
Allows up to 12 alpha and/or special |
e.g. : 1110 |
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characters |
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4 |
SSN |
Allows 9 numeric characters with |
e.g. : 123-45-6789 |
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imbedded hyphens after the 3rd and |
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5th digits |
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5 |
ACT |
An ‘X’ shall be placed in the box if |
Only 1 box can contain an ‘X’ |
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selected |
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FTS |
An ‘X’ shall be placed in the box if |
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selected |
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INACT |
An ‘X’ shall be placed in the box if |
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selected |
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AT/ADSW/265 |
An ‘X’ shall be placed in the box if |
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selected |
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6 |
U1C |
Allows up to 5 alpha-numeric |
e.g. : 1234A |
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characters |
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7 |
Ship/Station |
Allows up to 18 alpha-numeric |
e.g. : CG-47 TICONDEROGA |
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characters |
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8 |
Promotion Status |
Dropdown containing: ‘REGULAR’, |
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‘FROCKED’, ‘SELECTED’, ‘SPOT’ |
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9 |
Date Reported |
Use ‘YYMMMDD’ format |
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(07SEP16) |
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10 |
Periodic |
‘X’ appears on selected box |
Cannot have an ‘X’ if block 13 |
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selected |
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01 February 2012 |
NAVF1T98A |
|
Version 30 |
Appendix B. NAVPERS 1616/26 Constraints
NAVPERS 1616/26 Constraints
Block |
Block Name |
Constraint |
Remarks |
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1 |
Name |
Allows up to 27 alpha characters |
e.g.: JOHNSON, ROBERT G |
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Member’s last name separated with a |
Can validate that last name has a |
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comma |
comma afterward. |
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Name block must be populated to |
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move beyond block 1. |
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2 |
Rate |
Limit of 5 alpha characters |
e.g.: ET1 |
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Must end in “1" or “2” or “3” or “A” |
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or “R” or “N” |
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Cannot end in “C”, “S” nor “M” |
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3 |
Desig |
Allows up to 12 alpha and/or special |
e.g.: AW/SW |
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characters |
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4 |
SSN |
Allows 9 numeric characters with |
e.g.: 123-45-6789 |
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imbedded hyphens after the 3rd and 5th |
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digits |
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5 |
ACT |
An ‘X’ shall be placed in the box if |
Only 1 box can contain an ‘X’ |
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selected |
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FTS |
An ‘X’ shall be placed in the box if |
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selected |
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INACT |
An ‘X’ shall be placed in the box if |
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selected |
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AT/ADSW/265 |
An ‘X’ shall be placed in the box if |
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selected |
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6 |
UIC |
Allows up to 5 alpha-numeric |
e.g.: 1234A |
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characters |
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7 |
Ship/Station |
Allows up to 18 alpha-numeric |
e.g.: CG-47 TICONDEROGA |
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characters |
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8 |
Promotion Status |
Dropdown containing: ‘REGULAR’, |
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‘FROCKED’, ‘SELECTED’, ‘SPOT’ |
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9 |
Date Reported |
Use ‘YYMMMDD’ format |
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(07SEP16) |
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10 |
Periodic |
‘X’ appears on selected box |
Cannot have an ‘X’ if block 13 |
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selected |
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01 February 2012 |
NAVF1T98A |
|
Version 30 |
Appendix C. NAVPERS 1616/27 Constraints
NAVPERS 1616/27 Constraints
Block |
Block Name |
Constraint |
Remarks |
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1 |
Name |
Allows up to 27 alpha characters |
e.g.: JOHNSON, ROBERT N |
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Member’s last name separated with a |
Can validate that last name has a |
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comma |
comma afterward. |
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2 |
Grade/Rate |
Limit of 5 alpha characters. Must end |
e.g.: FORCM |
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in “C” “S”, or “M” |
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3 |
Desig |
Allows up to 12 alpha and/or special |
e.g.: AW/SW |
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characters |
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4 |
SSN |
Allows 9 numeric characters with |
e.g.: 123-45-6789 |
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imbedded hyphens after the 3rd and |
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5th digits |
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5 |
ACT |
An ‘X’ shall be placed in the box if |
Only 1 box can contain an ‘X’ |
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selected |
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FTS |
An ‘X’ shall be placed in the box if |
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selected |
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INACT |
An ‘X’ shall be placed in the box if |
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selected |
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AT/ADSW/265 |
An ‘X’ shall be placed in the box if |
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selected |
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6 |
UIC |
Allows up to 6 alpha-numeric |
e.g.: 1234A |
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characters |
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7 |
Ship/Station |
Allows up to 18 alpha-numeric |
e.g.: CG-47 TICONDEROGA |
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characters |
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8 |
Promotion Status |
Dropdown containing: ‘REGULAR’, |
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‘FROCKED’, ‘SELECTED’, ‘SPOT’ |
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9 |
Date Reported |
Use ‘YYMMMDD’ format |
Allows 7 alpha-numeric |
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(07SEP16) |
characters |
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10 |
Periodic |
‘X’ appears on selected box |
Cannot have an ‘X’ if block 13 |
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selected |
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11 |
Detachment of |
‘X’ appears on selected box |
Cannot have an ‘X’ if block 13 |
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Individual |
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selected |
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12 |
Detachment of |
‘X’ appears on selected box |
Cannot have an ‘X’ if block 13 |
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Reporting Senior |
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selected |
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01 February 2012 |
NAVF1T98A |
|
Version 30 |
Appendix D. Troubleshooting
1.Block 15 does not auto populate when block 10 (periodic) is selected and/or the following error message is received: Could not find file C:\Program Files\NavFit98A\Data\nf98a_dte.accdb. Go to Problem
2.The following error message is received when attempting to open a database: The Microsoft Office Access database engine cannot open or write to file. Go to Problem
3.My summary letter breakout line on the summary report has the wrong numbers. Go to Problem
4.When attempting to save a report the following error message is displayed: Collection was modified enumeration operation may not execute. Go to Problem
5.When attempting to open a database the following error message is displayed: Specified argument was out of the range of valid values. Parameter name: index. Go to Problem
6.When attempting to save a summary letter profile the following error message is displayed: The changes you requested to table were not successful because they would create duplicate values in the index, primary key, or relationship. Go to Problem
7.When validating a folder or printing a summary letter the following message is displayed: Conversion from string “ “ to type ‘integer’ is not valid. Go to Problem
8.When opening the NAVFIT98A application the following error message is displayed- Could not find file (file location listed). Go to Problem
Problem: Block 15 does not auto populate when block 10 (periodic) report is selected and/or the following error message is received.
Possible Cause:
1.Check to see if the databases named nf98a_dte_mdb and nf98a_dte.accdb are located in following directory: C:\Program Files\NavFit98A\Data\. If not, conduct a search of your directory to find them and move the files to correct location.
2.Application does not automatically update block 15 (TO Date) if Grade/Rate is changed. You must uncheck and check Periodic block again to see the update.

01 February 2012 |
NAVF1T98A |
|
Version 30 |
Problem: The following error message is received when attempting to open a database.
NAVFIT98A
Unhandled exception has occurred in your application. If you click Continue, the application will ignore this error and attempt to continue. If you click Quit, the application will close immediately.
The Microsoft Office Access database engine cannot open or write to the file ZAVersion 30\Test set 2.mdb'. It is already opened exclusively by another user, or you need permission to view and write its data.
Possible Cause: The user does not have the correct security permissions to the folder or file. A NAVFIT98A user must have at a minimum Read/Write permissions to a database.
set, view, change, or remove file and folder permissions for Windows XP
1.Open Windows Explorer, and then locate the file or folder for which you want to set permissions. To open Windows Explore click Start, point to All Programs, point to
Accessories, and then click Windows Explorer.
2.Right-click the file or folder, click Properties, and then click the Security tab as shown in figure below.
01 February 2012 |
NAVF1T98A |
|
Version 30 |
*''To set, view, change, or remove file and folder permissions for Windows Vista
1. Right click on the folder which you want to block from other users and select Properties.
Copy To Folder... |
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Send To |
► |
Cut |
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Copy |
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Paste |
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Create Shortcut |
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Delete |
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Rename |
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Properties |
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2. Now click the Security tab in the folder properties window, and then click the Edit button.
3.Select Group or user and click Edit
set, view, change, or remove file and folder permissions for Windows 7
1.Right click on desired folder/file. A pop-up or menu will appear. Click “Properties” option from the pop-up menu.
01 February 2012 |
NAVF1T98A |
|
Version 30 |
2. For permission change, select “Security tab ->Edit “button.
Permunon View
Note: For permission view, Choose desired group or users from the list in current window. As you will scroll through the Group or user names list, allocated permission to authenticated user will be seen .Permission allocated may vary from user to user or group to group.
3.After the Edit button press, Permission for particular folder will appear. You can grant suitable permissions to desired user account. You can allow or deny rights by checking and un-checking permission options.

01 February 2012 |
NAVF1T98A |
|
Version 30 |
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4.Press Apply and then press on OK.
5.Repeat the steps if you require different values for permission change.
Problem: My summary letter breakout line has the wrong numbers.
Possible Cause: You imported or deleted report(s) and did not open a report first before printing the summary letter. The application will not recalculate the numbers until a report is opened and saved.
Problem: When attempting to save a report the following error message is displayed: Collection was modified enumeration operation may not execute.
NAVFIT98A
Unhandled exception has occurred in your application. If you dick Continue, the application will ignore this error and attempt to continue. If you click Quit, the application will dose immediately.
Collection was modified; enumeration operation may not execute.
[ ▼ Details ] |
Continue |
Quit |
Possible Cause(s):
The application did not install or the workstation is not compatible. Both of these issues (installation and compatibility) are related to the .Net Framework 4.0 that is part of the NAVFIT98A installation package. First, verify that your workstation meets the hardware and operating system requirements need for .Net Framework 4.

01 February 2012 |
NAVF1T98A |
|
Version 30 |
Hardware Requirements: |
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Processor: minimum 1GHz |
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RAM: minimum 512 MB |
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Disk space: 32 bit-850 GB |
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64 bit-2 GB |
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Operating Systems: |
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All Windows 7 Editions |
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All Windows Vista Editions |
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Windows XP Professional |
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Windows XP Professional x64 Edition |
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Windows XP Home Edition |
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If your workstation meets these requirements then uninstall and re-install the application.
Problem: When attempting to open a database the following error message is displayed.
Possible Cause: Database is corrupted contact PERS-32 for assistance
Problem: When attempting to save a summary letter profile the following error message is
displayed: The changes you requested to table were not successful because they would create duplicate values in the index, primary key, or relationship.
Possible Cause: You failed to enter a name in the Select Profile block.
Problem: When validating a folder or printing a summary letter the following message is
displayed: Conversion from string “ “ to type 'integer ’ is not valid.
Possible Cause: There are null entries in the promotion summary line (block 43 or 46). Open the report and put in a promotion recommendation then close and save the report.
01 February 2012 |
NAVF1T98A |
|
Version 30 |
Problem: The following error message is displayed when opening the application.
Possible Cause: The last database that you were using was either deleted or moved to another location. Ignore the error message and click the Continue button. When this action is taken the error message will disappear and the application will have no database open as shown in the below example. You can prevent this error message by closing the database currently in use prior to exiting the application.
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