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Nyc Doing Business Data Form PDF Details

If you are a business owner in the city of New York, you will want to know about the NYC Doing Business Data Form. The form is used to provide information about your company to the New York City Department of Small Business Services (SBS). The data that is collected on the form helps SBS understand and support small businesses in New York City. There are many benefits to completing and submitting the form, including access to free services and resources from SBS.

Below is some information that could be useful if you are looking to find out just how long it will require you to complete nyc doing business data form and just how many PDF pages it includes.

Question	Answer
Form Name	Nyc Doing Business Data Form
Form Length	4 pages
Fillable?	Yes
Fillable fields	115
Avg. time to fill out	24 min 4 sec
Other names	nyc business form, form business doing form, doing data nyc, doing form nyc

12

Form Preview Example

Doing Business Data Form

Affordable Housing Transactions

To be completed by the City agency prior to distribution		Agency			Transaction ID
Check One	Transaction Type (check one)
 Solicitation  Award	 Dispostition (D)  Loan/Grant (L)	 Discretionary Approval (A)		 Inclusionary Housing (I)  Tax Benefit (B)  Tax Credit (C)

Entities participating in affordable housing transactions with the City of New York must complete a Doing Business Data Form (see Q&A sheet for more information). Please either type responses directly into this fillable form or print answers by hand in black ink, and be sure to fill out the certification box on the last page.Submission of a complete and accurate form is required for any entity to enter into an affordablehousing transaction.

This Data Form requires information to be provided on principal officers, owners and senior managers. The name, employer and title of each person identified on the Data Form will be included in a public database of people who do business with the City of New York, as will the organizations that own 10% or more of the enitity. No other information reported on this form will be disclosed to the public. This Data Form is not related to the City's PASSPort registration or VENDEX requirements.

Please return the completed Data Form to the City office that supplied it. Please contact the Doing Business Accountability Project at DoingBusiness@mocs.nyc.gov or 212-788-8104 with any questions regarding this Data Form. Thank you for your cooperation.

Entity Information

If you are completing this form by hand, please print clearly.

Entity EIN/TIN

Entity Name

Filing Status

(Select One)

NEW: Data Forms submitted now must include the

 Entity has never completed a Doing Business Data Form. Fill out the entire form.

listing of organizations, as well as individuals, with 10%

 Change from previous Data Form dated

. Fill out only those sections that have

or more ownership of the entity. Until such certification

changed, and indicate the name of the persons who no longer hold positions with the entity.

of ownership is submitted through a change, new or

 No Change from previous Data Form dated

. Skip to the bottom of the last page.

update form, a no change form will not be accepted.

Entity is a Non-Profit

 Yes

 No

Entity Type  Corporation (any type)

 Joint Venture

 LLC  Partnership (any type)  Sole Proprietor

 Other (specify)

Address

City

State

Zip

Phone

E-mail

Principal Officers

Provide your e-mail address in order to receive notices regarding this form by e-mail.

Please fill in the required identification information for each

officer listed below. If the entity has no such officer or its

equivalent, please check "This position does not

exist." If the entity is filing a

Change Form and the person listed is replacing someone who was previously disclosed, please check "This person replaced..." and fill in the

name of the person being replaced so his/her name can be removed from the Doing Business Database, and indicate the date that the change became effective.

Chief Executive Officer (CEO) or equivalent officer

 This position does not exist

The highest ranking officer or manager, such as the President, Executive Director, Sole Proprietor or Chairperson of the Board.

First Name

MI

Last

Birth Date (mm/dd/yy)

Office Title

Employer (if not employed by entity)

Home Address

 This person replaced former CEO

on date

Chief Financial Officer (CFO) or equivalent officer

 This position does not exist

The highest ranking financial officer, such as the Treasurer, Comptroller, Financial Director or VP for Finance.

First Name

MI

Last

Birth Date (mm/dd/yy)

Office Title

Employer (if not employed by entity)

Home Address

 This person replaced former CFO

on date

Chief Operating Officer (COO) or equivalent officer

 This position does not exist

The highest ranking operational officer, such as the Chief Planning Officer, Director of Operations or VP for Operations.

First Name

MI

Last

Birth Date (mm/dd/yy)

Office Title

Employer (if not employed by entity)

Home Address

 This person replaced former COO

on date

1/2018

For information or assistance, please contact the Doing Business Accountability Project at DoingBusiness@mocs.nyc.gov or 212-788-8104.

Principal Owners

Please fill in the required identification information for all individuals or organizations that, through stock shares, partnership agreements or other means,own or control 10% or more of the entity. If no individual or organization owners exist, please check the appropriate box to indicate why and skip to the Senior Managers section.

If the entity is owned by other companies that control 10% or more of the entity, those companies must be listed. If an owner was identified on the previous page,

fill in his/her name and write "See

above." If the entity is filing a

Change

Form, list any individuals or organizations that are no longer owners at the bottom of this section.

If more space is needed, attach additional pages labeled "Additional Owners."

There are no owners listed because (select one):

 The entity is not-for-profit

 The entity is an individual

 No individual or organization owns 10% or more of the entity

Other (explain)

Individual Owners (who own or control 10% or more of the entity)

First Name

MI

Last

Birth Date (mm/dd/yy)

Office Title

Employer (if not employed by entity)

Home Address

First Name

MI

Last

Birth Date (mm/dd/yy)

Office Title

Employer (if not employed by entity)

Home Address

Organization Owners (that own or control 10% or more of the entity)

Organization Name

Organization Name

Organization Name

Remove the following previously-reported Principal Owners

Name

Removal Date

Name

Removal Date

Name

Removal Date

Senior Managers

Please fill in the required identification information for all senior managers who oversee any of the entity's affordable housing transactions with the City. Senior managers include anyone who, either by title or duties, has substantial discretion and high-level oversight regarding the solicitation, letting or administration of any affordable housing transaction with the City. At least one senior manager must be listed, or the Data Form will be considered incomplete. If a senior manager has been identified on

a previous page, fill in his/her name and

write "See above." If the

entity is

filing a Change Form, list individuals who are no longer senior managers at the bottom of this

section. If more space is needed, attach additional pages labeled "Additional Senior Managers."

Senior Managers

First Name

MI

Last

Birth Date (mm/dd/yy)

Office Title

Employer (if not employed by entity)

Home Address

First Name

MI

Last

Birth Date (mm/dd/yy)

Office Title

Employer (if not employed by entity)

Home Address

First Name

MI

Last

Birth Date (mm/dd/yy)

Office Title

Employer (if not employed by entity)

Home Address

Remove the following previously-reported Senior Managers

Name

removal date

Name

removal date

Certification

I certify that the information submitted on these two pages and additional pages is accurate and complete. I understand that willful or fraudulent submission of a materially false statement may result in the entity being found non-responsible and therefore denied future City awards.


Name				Title
Entity Name						Work Phone #
Signature						Date
Please return this form to the City agency that supplied it to you, not to the Doing Business Accountability Project.								AH

Questions and Answers About the

Affordable Housing Transactions Doing Business Data Form

What is the purpose of the Doing Business Data Form (DBDF)?

To collect accurate, up-to-date identification information about organizations that have business dealings with the City of New York in order to comply with Local Law 34 of 2007 (LL 34), a campaign finance reform

law. LL 34 limits municipal campaign contributions from principal officers, owners and senior managers of entities doing business with the City and mandates the creation of a Doing Business Database to allow the City to enforce the law. The information requested in this DBDF must be provided, regardless of whether the organization or the people associated with it make or intend to make campaign contributions.

No sensitive personal information collected will be disclosed to the public.

Why have I received this DBDF?

Any entity that has purchased or acquired city owned land, applied for an affordable housing loan or grant, requested a discretionary tax benefit, applied for a low income housing tax credit or requested an inclusionary housing agreement is considered doing business with the City under LL 34 and therefore must complete this Data Form. No covered transaction will be entered into unless this form is completed. Other types of transactions that are covered by LL 34 include contracts for goods, services and construction; concessions; franchises; grants; economic development agreements; pension investment contracts, real property transactions and land use actions with the City.

What individuals will be included in the Doing Business Database?

The principal officers, owners and certain senior managers of organizations listed in the Doing Business Database are themselves considered to be doing business with the City and will be included in the Database.

•Principal Officers are the Chief Executive Officer (CEO), Chief Financial Officer (CFO) and Chief Operating Officer, or their functional equivalents. See the DBDF for examples of titles that apply.

•Principal Owners are individuals who own or control 10% of more of the organization. This includes stockholders, partners and anyone else with an ownership or controlling interest in the entity.

•Senior Managers include anyone who, either by job title or actual duties, has substantial discretion and high-level oversight regarding the solicitation, letting or administration of any affordable housing transaction with the City. At least one Senior Manager must be listed or the DBDF will be considered incomplete.

NEW FOR 2018: As of January 2018, the DBDF must report organizations, as well as individuals, that own 10% or more of the entity. A DBDF with such a certification, filed as a full (never filed before) or as a change form, must be submitted before an entity can then file a DBDF that indicates no changes since the previous form. Contact DBA at 212-788-8104 or at doingbusiness@mocs.nyc.gov to inquire if DBA has received such a form.

Will the personal information on the DBDF be available to the public?

No. The names and titles of the officers, owners and senior managers reported on the DBDF will be made available to the public, as will information about the entity itself. However, personal identifying information, such as home address and date of birth, will not be disclosed to the public, and home address will not be used for communication purposes.

I have already completed a Doing Business Data Form, do I have to submit another one?

Yes. An organization is required to submit a DBDF each time it enters into a transaction considered a business dealing with the City. However, the DBDF has both a Change option, which requires only information that has changed since the last DBDF was filed, and a No Change option. No organization should have to fill out the entire DBDF more than once.

If you have already submitted a DBDF for one transaction type (such as a contract), and this is the first time you are completing a DBDF for an affordable housing transaction, please select the Change option and complete Section 4 (Senior Managers).

I provided some of this information in PASSPort; do I have to provide it again?

Yes. Although a Doing Business Data Form and PASSPort request some of the same information, they serve entirely different purposes. In addition, the DBDF requests information concerning senior managers, which is not in PASSPort.

No one in my organization plans to contribute to a candidate; do I have to fill out this DBDF? Yes. All organizations are required to return this DBDF with complete and accurate information, regardless of the history or intention of the entity or its officers, owners or senior managers to make campaign contributions. The Doing Business Data Form must be complete so that the Campaign Finance Board can verify whether future contributions are in compliance with the law.

How does a person remove him/herself from the Doing Business Database?

When an organization stops doing business with the City, the people associated with it are removed from the Database automatically. However, any person who believes that s/he should not be listed may apply for removal. Reasons that a person would be removed include his/her no longer being the principal officer, owner or senior manager of the organization. Organizations may also update their database information by submitting an update form. Removal Request and Update forms are available online https://www1.nyc.gov/site/mocs/resources/forms.page or by calling 212-788-8104.

How does an entity and its officers, owners and senior managers remain listed on the Doing Business Database?

•Affordable housing transactions are generally considered business dealings from the submission of a proposal or application through the completion of the transaction, plus one year.

•Land Use actions under City Charter sections 195, 197c or 201 are generally considered business dealings from the start of negotiations until final action by the City Council, plus 120 days.

•Unsuccessful proposers remain on the Database until an awardee is selected.

For information on these or other transactions types covered by LL 34, contact Doing Business Accountability.

What are the campaign contribution limits for people doing business with the City?

Contributions to City Council candidates are limited to $250 per election cycle; $320 to Borough President candidates; and $400 to candidates for citywide office. Please contact the NYC Campaign Finance Board for more information at www.nyccfb.info, or 212-306-7100.

The DBDF is to be returned to the City office that issued it.

If you have any questions about the Doing Business Data Form please contact the Doing Business Accountability Project at 212-788-8104 or doingbusiness@mocs.nyc.gov.

1/2018

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part 1 to completing nyc doing business form

Include the essential details in the Address, City, Phone, Email, State, Zip, This, position, does, not, exist First, Name Office, Title Home, Address This, person, replaced, former, CEO Last, BirthDate, mm, dd, yy Employer, if, not, employed, by, entity and on, date area.

nyc doing business form Address, City, Phone, Email, State, Zip, Thispositiondoesnotexist, FirstName, OfficeTitle, HomeAddress, ThispersonreplacedformerCEO, Last, BirthDatemmddyy, Employerifnotemployedbyentity, and ondate fields to fill

Note down all particulars you may need in the space This, position, does, not, exist First, Name Office, Title Home, Address This, person, replaced, former, COO Last, BirthDate, mm, dd, yy Employer, if, not, employed, by, entity and on, date

Completing nyc doing business form part 3

You will need to identify the rights and responsibilities of all parties in section The, entity, is, an, individual Other, explain Last, BirthDate, mm, dd, yy First, Name Office, Title Home, Address First, Name Office, Title Home, Address Employer, if, not, employed, by, entity Last, Employer, if, not, employed, by, entity BirthDate, mm, dd, yy and Removal, Date

nyc doing business form Theentityisanindividual, Otherexplain, Last, BirthDatemmddyy, FirstName, OfficeTitle, HomeAddress, FirstName, OfficeTitle, HomeAddress, Employerifnotemployedbyentity, Last, Employerifnotemployedbyentity, BirthDatemmddyy, and RemovalDate fields to complete

Check the areas Last, BirthDate, mm, dd, yy Removal, Date Removal, Date Removal, Date BirthDate, mm, dd, yy BirthDate, mm, dd, yy removal, date Name, Name, Name, Senior, Managers First, Name Office, Title and Home, Address and thereafter complete them.

Filling in nyc doing business form step 5

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Step 4: To prevent yourself from all of the difficulties as time goes on, you will need to generate a minimum of two or three duplicates of the file.

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