Nys 45 Form PDF Details

In the complex world of business operations, navigating through various forms and returns is a task that requires precision and an understanding of legal obligations. Among these, the NYS-45 form emerges as a critical document for employers in New York State. This form, titled "Quarterly Combined Withholding, Wage Reporting, and Unemployment Insurance Return," serves as a comprehensive platform for reporting wage and withholding information and unemployment insurance contributions. Employers are required to submit this form on a quarterly basis, marking one of the four designated boxes to indicate the quarter for which they are filing. The form contains several segments, including details about the employer's legal name, the number of employees, information on whether dependent health insurance benefits are available, and sections dedicated to unemployment insurance information, withholding tax data, and corrections or additions to prior filings. The necessity of this form arises from the need to streamline the reporting process for withholding taxes and unemployment insurance contributions—two critical elements of employer responsibilities. Completing the NYS-45 form accurately is not just about compliance; it constructs a record of remuneration paid and taxes withheld, ensuring that the financial rights and duties of employers and employees are clearly documented and maintained.

QuestionAnswer
Form NameNys 45 Form
Form Length2 pages
Fillable?No
Fillable fields0
Avg. time to fill out30 sec
Other namesnew york nys 45, nys form withheld, form nys 45 online, nys45

Form Preview Example

NYS-45 (1/19)

Quarterly Combined Withholding, Wage Reporting,

 

 

 

 

 

 

 

Reference these numbers in all correspondence:

 

 

 

 

And Unemployment Insurance Return

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Mark an X in only one box to indicate the quarter (a separate

 

 

 

 

 

 

 

 

 

 

 

 

UI Employer

 

 

 

 

 

 

 

 

 

 

 

return must be completed for each quarter) and enter the year.

 

 

 

 

 

 

 

 

 

 

 

 

 

1

2

3

4

 

 

 

Y Y

registration number

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Jan 1 -

 

Apr 1 -

 

July 1 -

 

Oct 1 -

 

Year

 

 

 

 

Withholding

 

 

 

 

 

 

 

 

 

 

 

Mar 31

 

Jun 30

 

Sep 30

 

Dec 31

 

 

 

 

identification number

 

 

 

 

 

 

 

 

 

 

 

Are dependent health insurance benefits

 

 

 

 

 

 

 

Employer legal name:

 

 

 

 

 

 

 

 

 

 

available to any employee? ...................... Yes

 

 

No

 

 

 

 

 

 

 

 

 

 

 

 

 

If seasonal employer, mark an X in the box

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Number of employees

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

a. First month

 

b. Second month

 

c. Third month

 

Enter the number of full-time and part-time covered

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

employees who worked during or received pay for

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

the week that includes the 12th day of each month.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

UI SK

41919415

For office use only

Postmark

Received date

AI

 

SI

 

WT

 

 

 

SK

 

 

 

 

 

 

Part A - Unemployment insurance (UI) information

Part B - Withholding tax (WT) information

1.

 

 

 

 

 

 

 

 

 

 

 

12.

New York State

 

 

 

 

 

 

 

Total remuneration paid this

 

 

 

 

 

0 0

 

 

 

 

 

 

 

2.

quarter 

 

 

 

 

..........................tax withheld 

 

 

 

 

 

 

Remuneration paid this quarter

 

 

 

 

 

 

13.

New York City

 

 

 

 

 

 

 

 

in excess of the UI wage base

 

 

 

 

 

0 0

 

 

 

 

 

 

 

 

 

 

 

 

 

 

tax withheld 

 

 

 

 

 

 

 

 

since January 1 (see instr.)

 

 

 

 

 

 

 

 

 

 

3.

 

 

 

 

 

 

 

 

 

 

 

14.

Yonkers tax

 

 

 

 

 

 

Wages subject to contribution

 

 

 

 

 

0 0

 

 

 

 

 

 

 

4.

(subtract line 2 from line 1) 

 

 

 

 

...............................withheld 

 

 

 

 

 

 

UI contributions due

 

 

 

 

 

 

15.

Total tax withheld

 

 

 

 

 

 

 

 

Enter your

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

UI rate

 

 

 

 

%

 

 

 

 

 

 

(add lines 12, 13, and 14) 

 

 

 

 

 

 

 

5.

Re-employment service fund

 

 

 

 

 

 

16.

WT credit from previous

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

(multiply line 3 × .00075) 

 

 

 

 

 

 

.......quarter’s return (see instr.) 

 

 

 

 

 

 

6.

UI previously underpaid with

 

 

 

 

 

 

17.

Form NYS-1 payments made

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

interest

 

 

 

 

 

 

............................for quarter 

 

 

 

 

 

 

7.

 

 

 

 

 

 

 

 

 

 

 

18.

Total payments

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Total of lines 4, 5, and 6 

 

 

 

 

 

 

.................(add lines 16 and 17) 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

19.

Total WT amount due (if line 15

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

8.

Enter UI previously overpaid

 

 

 

 

 

20.

...is greater than line 18, enter difference) 

 

 

 

 

 

 

9.

Total UI amounts due (if line 7 is

 

 

 

 

 

Total WT overpaid (if line 18

 

 

 

 

 

 

 

 

 

 

 

is greater than line 15, enter difference

 

 

 

 

 

 

 

 

greater than line 8, enter difference) 

 

 

 

 

 

 

 

*

 

 

 

 

 

 

 

 

10.

 

 

 

 

 

 

here and mark an X in 20a or 20b)  ...

 

 

 

 

 

 

 

Total UI overpaid (if line 8 is

 

 

 

 

 

 

20a.  Apply to outstanding

 

 

 

or

20b. Credit to next quarter

 

 

greater than line 7, enter difference

 

 

 

 

 

 

 

 

 

 

11.

and mark box 11 below) *

 

 

 

 

 

 

liabilities and/or refund 

 

 

 

 

.......withholding tax 

 

 

 

 

 

 

 

 

 

 

 

 

Apply to outstanding liabilities

 

 

 

21. Total payment due (add lines 9 and 19; make one

 

 

 

 

 

 

and/or refund 

 

 

remittance payable to NYS Employment Contributions

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

and Taxes) 

 

 

 

 

 

 

 

 

 

 

*An overpayment of either UI contributions or withholding tax cannot be used to offset an amount due for the other.

Complete Parts D and E on back of form, if required.

Part C – Employee wage and withholding information

Quarterly employee/payee wage reporting and withholding information

(If more than five employees or if reporting other wages, do not make entries in this section; complete Form NYS-45-ATT.

Do not use negative numbers; see instructions.)

aSocial Security number

bLast name, first name, middle initial

c

Total UI remuneration

paid this quarter

d  Gross federal wages or distribution (see instructions)

e  Total NYS, NYC, and Yonkers tax withheld

Totals (column c must equal remuneration on line 1; see instructions for exceptions) 

Sign your return: I certify that the information on this return and any attachments is to the best of my knowledge and belief true, correct, and complete.

Signature (see instructions)

Signer’s name (please print)

Title

Date

Telephone number

Withholding identification number

41919422

Part D - Form NYS-1 corrections/additions

Use Part D only for corrections/additions for the quarter being reported in Part B of this return. To correct original withholding information reported on Form(s) NYS-1, complete columns a, b, c, and d. To report additional withholding information not previously submitted on Form(s) NYS-1, complete only columns c and d. Lines 12 through 15 on the front of this return must reflect these corrections/additions.

 

a

 

b

 

 

c

 

d

 

 

 

 

Original

 

Original

 

 

Correct

 

Correct

 

 

 

last payroll date reported

 

total withheld

 

last payroll date

 

total withheld

 

 

 

on Form NYS-1, line A (mmdd)

 

reported on Form NYS-1, line 4

 

 

(mmdd)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Part E - Change of business information

22. This line is not in use for this quarter.

23. If you permanently ceased paying wages, enter the date (mmddyy) of the final payroll (see Note below).........

24. If you sold or transferred all or part of your business:

• Mark an X to indicate whether in whole          or in part

• Enter the date of transfer (mmddyy).................................................................................................................

• Complete the information below about the acquiring entity

Legal name

EIN

Address

Note: For questions about other changes to your withholding tax account, call the Tax Department at 518-485-6654; for your unemployment insurance account, call the UI Employer Hotline at 1-888-899-8810. If you are using a paid preparer or a payroll service, the section below must be completed.

Paid

Preparer’s signature

 

Date

Preparer’s NYTPRIN

 

 

Preparer’s SSN or PTIN

 

NYTPRIN

 

 

 

 

 

 

 

 

 

excl. code

preparer’s

 

 

 

 

 

 

 

 

 

 

 

 

 

use

 

 

 

 

 

 

 

 

 

 

 

 

 

Preparer’s firm name (or yours, if self-employed)

Address

 

Firm’s EIN

Telephone number

 

 

 

 

 

 

 

 

 

(      )

Payroll service’s name

 

 

 

 

Payroll

 

 

 

 

 

 

 

 

 

 

 

 

service’s

 

 

 

 

 

 

 

 

 

 

 

 

EIN

 

 

 

 

 

 

Checklist for mailing:

 

 

Mail to:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

•File original return and keep a copy for your records.

•Complete lines 9 and 19 to ensure proper credit of payment.

•Enter your withholding ID number on your remittance.

•Make remittance payable to NYS Employment Contributions and Taxes.

•Enter your telephone number in boxes below your signature.

•See Need help? on Form NYS-45-I if you need forms or assistance.

NYS EMPLOYMENT CONTRIBUTIONS AND TAXES PO BOX 4119 BINGHAMTON NY 13902-4119

NYS-45 (1/19) (back)

How to Edit Nys 45 Form Online for Free

You can easily create the nys 45 tax form for the 4th quarter of 2020 file using this PDF editor. The following steps will allow you to immediately prepare your document.

Step 1: Press the orange button "Get Form Here" on the following website page.

Step 2: Right now, you can modify the nys 45 tax form for the 4th quarter of 2020. Our multifunctional toolbar allows you to include, get rid of, modify, highlight, and undertake several other commands to the content and areas within the document.

The next segments will compose the PDF document that you'll be filling out:

nys45 empty fields to consider

Remember to insert the data inside the part UI previously underpaid with, interest, Total of lines and, Enter UI previously overpaid, Total UI amounts due if line is, Total UI overpaid if line is, greater than line enter, andor refund, Form NYS payments made, for quarter, Total payments, add lines and, Total WT amount due if line is, Total WT overpaid if line, and is greater than line enter.

step 2 to entering details in nys45

The system will ask you for data to instantly submit the section Totals column c must equal, Sign your return I certify that, Signers name please print, Title, Date, and Telephone number.

step 3 to completing nys45

It's essential to indicate the rights and obligations of both sides in space Withholding identification number, Use Part D only for, Part D Form NYS, a Original last payroll date, b Original total withheld reported, c Correct last payroll date mmdd, and d Correct total withheld.

Filling in nys45 part 4

End by reading these areas and writing the required information: This line is not in use for this, If you permanently ceased paying, Part E Change of business, If you sold or transferred all or, Mark an X to indicate whether in, Complete the information below, Legal name, Address, EIN, Note For questions about other, Paid preparers use, Preparers signature, Date, Preparers NYTPRIN, and Preparers SSN or PTIN.

step 5 to finishing nys45

Step 3: Hit the "Done" button. You can now transfer your PDF file to your electronic device. Aside from that, you can send it by means of electronic mail.

Step 4: Make sure you keep away from forthcoming challenges by preparing as much as 2 duplicates of your document.

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