Omega Psi 77 Form PDF Details

The Omega Psi 77 form is a cornerstone document for chapters within the Omega Psi Phi Fraternity, Inc., particularly for those seeking recognition as the International Graduate Chapter of the Year Award. Designed to celebrate and acknowledge the outstanding contributions of graduate chapters to both the fraternity and the wider community, this form is a comprehensive toolkit for chapters aiming to showcase their achievements. With the criteria set out to encompass a broad range of activities such as community service, scholarship programs, and health initiatives, the form demands meticulous documentation and presentation of a chapter's work over the fiscal year. Each section of the form, from the yearbook presentation, fraternity programs, to awards and recognitions, is carefully structured to highlight the chapter's efforts and impact. Emphasizing not just the quantity but the quality of submissions, the form challenges chapters to submit a well-organized, creative, and thoroughly evidenced packet of their annual activities, capped at 100 pages. This requirement underscores the form's role in fostering excellence, engagement, and rigorous documentation within the fraternity's graduate community. Ensuring compliance with all submission guidelines, including electronic submission formats and the authenticity of signatures, is essential for a chapter's application to be considered, highlighting the form's significance in the fraternity's pursuit of excellence and community service.

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Form NameOmega Psi 77 Form
Form Length5 pages
Fillable?No
Fillable fields0
Avg. time to fill out1 min 15 sec
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International Achievement

Week Committee

Omega Psi Phi Fraternity, Inc.

International Graduate Chapter of the Year

Award Application

Form 77 Graduate Chapter of the Year Award Application

Revised 10/1/2019

Award Application

Graduate Chapter of the Year - The Graduate Chapter of the Year should be a Graduate Chapter that has made significant contributions on the District and the International level of the Fraternity as well as to its community. Graduate Chapters with a financial membership of 5 to 49 members will be in the Graduate Chapter category. Additionally, the Chapter must be in good standing at the District and International levels during the immediate year prior to the award and the year of the award. The exception would be only for Graduate Chapters that were not chartered in the prior year.

The scoring criteria for the award are listed below:

Special Notes: (Each Section must contain the following or point deductions will take place).

:The summary shall follow the outline and each section should be arranged as follows:

1.Agenda, Program or Flyer that outlines or announces the event

2.Photos (labeled to include description of the event and date) and news articles that support the activity

3.Written report that documents the results of the activity

4.Pictures and photos in the summary should coincide with the dates of the period covered

5.Chapters must still provide mandatory items even though the committee will verify with IHQ

All submissions must follow the International Graduate Chapter of The Year Evaluation Criteria listed below without deviation and in criteria order. Forms must not be altered / changed or deductions will take place. For example, the yearbook starts with:

a)Introduction and Presentation

b)Table of Contents

c)Proper Labeling

(The yearbook must follow that order without deviation).

The next section will include

a)Achievement Week

b)Scholarship

c)Conclave / Leadership conference delegates

d)Memorial Service

e)Social Action

f)Talent Hunt

g)Reclamation / Retention

h)College Endowment Fund

i)NAACP Life Member

j)International Health Initiatives

k)Other Local Community Based Activities.

(The yearbook must follow that order without deviation)

The last section is Chapter Awards and Other Recognition. (This should be your last section along with a signature page at the end).

Page 2 of 5 Form 77 Graduate Chapter of the Year Award Application

Revised 10/1/2019

THE PACKET MUST NOT EXCEED 100 PAGES.

Note: Quantity over Quality is not best practice. Seeking the best quality packet, with a top to bottom overview based on the evaluation criteria along with the report out in the special notes provided. “Do Not Deviate from the Evaluation Criteria”.

INTERNATIONAL LARGE GRADUATE CHAPTER OF THE YEAR

 

Evaluation Criteria

 

 

Maximum

Nominee’s

1. Year Book

Weight

Score

(Electronic Submission in pdf format on CD, DVD, or thumb drive)

a) Introduction and Presentation

4

 

(Attractiveness, creativity, theme, captivating)

 

b) Table of Contents

2

 

(Sequence of the year book, flow, easy to follow)

 

c) Proper labeling

6

 

(Documentation: Captions on the photographs and

 

 

proper labeling of year book sections)

 

 

Sub-total for Year Book Electronic Submission

12

2. Programs

 

a)

Achievement Week

12

b)

Scholarships (KRS conformation required)

10

c)

Conclave / Leadership Conference Delegates

2

 

(KRS confirmation of registered delegates required)

d)

Memorial Service

4

e)

Social Action

16

f)

Talent Hunt

8

g)

Reclamation / Retention

6

h)

College Endowment Fund

2

i)

NAACP Life Member

2

j)

International Health Initiative

8

k) Other Local Community Based Activities

12

(Documentation: mentoring programs, adopt-a-highway, visiting nursing homes, after school, youth athletic programs etc.)

________

________

________

________

________

________

________

________

________

________

________

________

________

________

________

Sub-total for Fraternity Programs

82

________

3. Chapter Awards and Other Recognitions

6

________

Total

100

________

Page 3 of 5 Form 77 Graduate Chapter of the Year Award Application

Revised 10/1/2019

Criteria Summary Form

Omega Psi Phi Fraternity, Inc.

International Achievement Awards

General rules for completing this form:

1.The application must be typed responses that are clear, concise, specific, and fully address the topic area. Please carefully read each question before responding. Failure to fully comply with any or all rules may result in disqualification.

2.Do not include activities more than once. Enter the activity into the area that it most appropriately supports. Credit will only be given once for one entry of an event or activity.

3.All events and or activities listed must be dated reflecting the year of the event or activity. Events or activities that are not dated will not be considered in the scoring.

4.Applications will not be accepted without the Chapter Basileus and Keeper of Records and Seal signature page validating the content and the good standing of the nominee in their community.

A separate form must be completed for each applicant.

______ Graduate Chapter of The Year

Year of Award: November 1, ____________ to October 31, ____________

(Note: should correspond with the Fraternity’s fiscal calendar) Graduate Chapter Name:

_________________________________________________________________________

Street Address:

____________________________________________________

City/State/Zip Code:

____________________________________________________

Chapter Name/District:

____________________________________________________

Location of Chapter as shown on Charter:________________________________________

Page 4 of 5 Form 77 Graduate Chapter of the Year Award Application

Revised 10/1/2019

This Signature Page Must be submitted with each application

Note: The signatures of the Basileus and KRS are required below for all awards to confirm that they each read, reviewed and approved the contents of the applications. (Electronic Signatures are Acceptable)

Prepared by:

________________________________

_______________________________

 

(Name – legibly print or type)

(Signature)

Date

Chapter Basileus: _______________________________

_______________________________

 

(Name – legibly print or type)

(Signature)

Date

Phone Number:

_______________________________

 

 

Email: _________________________________________

 

 

Chapter KRS:

________________________________

______________________________

 

(Name – legibly print or type)

(Signature)

Date

Phone Number:

________________________________

 

 

Email: __________________________________________

Page 5 of 5 Form 77 Graduate Chapter of the Year Award Application

Revised 10/1/2019

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