Sf 144 Form – Fill Out and Use This PDF

STANDARD FORM 144 (Rev. 10/95)

Office of Personnel Management

The Guide to Processing Personnel Actions

­I

Statement of Prior Federal Service

Section 6303 of 5 U.S.C., "Annual Leave Accrual," authorizes col- lection of information to determine and record service that may be creditable for accrual of annual leave. Part 351.503, 5 C.F.R., "Length of Service," authorizes collection of data to determine and record service that may be creditable for reduction­in­force reten- tion purposes.

Information about prior Federal civilian and military service is col- lected and maintained in your Official Personnel Folder (OPF). The information you furnish may be disclosed to other Federal agencies

I. What Is Needed to Verify Prior Service

In order for your employing agency to credit your prior Federal ser- vice for benefits, such as leave accrual and reduction­in­force reten- tion, the dates of your active uniformed service and the type(s) of appointment(s) and dates of civilian service must be verified. Dates of active uniformed service are verified from the records issued by the branch of service in which you served. Dates and types of appointments to civilian positions are usually verified from Notifi- cations of Personnel Action (Standard Form 50 or CSC­ or OPM- approved exceptions thereto), and payroll records (including records of deductions made under the Civil Service Retirement System- Standard Form 2806, or the Federal Employees Retirement Sys- tem­Standard Form 3100). The information on the application or resume you submitted for the appointment you are receiving, along with the information on page 2 of this form, will be used by your agency to identify the Federal employers and periods of employ- ment for which records must be obtained to verify the prior service.

When Notification of Personnel Action or payroll records cannot be located to verify a period of service, and the service was covered by Social Security, a detailed statement of earnings information (show- ing periods of employment and the name of the employer) from the Social Security Administration will be accepted as proof of service.

If no personnel, payroll, or Social Security records can be located, then your agency can accept secondary evidence of civilian em- ployment, as explained below.

II. Use of Secondary Evidence to Verify Federal Service

Secondary evidence may be considered as proof of Federal civilian service only when official Government records are lost, destroyed, or incomplete. Necessarily, the burden of proof is on the person claiming service that is not supported by official records in the cus- tody of the U.S. Government. If you decide to claim credit for a peri- od of service by submitting secondary evidence, it is important that you submit all documents in your possession that tend to prove you performed the service claimed, and that the service, if per- formed, was creditable for leave accrual and reduction­in­force pur- poses. No credit can be allowed for any service that is not sub- stantiated by valid and conclusive secondary evidence. The follow- ing is applicable only if you are providing secondary evidence.

or Congressional or Judicial Offices in order to verify it or in con- nection with your application for a job, license, grant, or other ben- efit. It may also be disclosed to a national, state, or local law enforcement agency where there is indication of a violation or potential violation of civil or criminal law or regulation, or to another Federal agency or court when the Government is party to a suit.

Furnishing this information is voluntary; however, failure to do so may result in your not receiving credit for prior Federal service.

A.Documentary Evidence: Submit as many as possible of the doc- uments listed in item 1 below. If your agency finds that these docu- ments are insufficient to determine creditability, the documents listed in items 2 and 3 may be considered, but less weight will be given to such evidence.

1.Copies of official documents or letters about the service. These may be notices on appointment/separation; notices of changes in position/salary, organization, or headquarters; travel orders; payroll cards; ID's, etc.

2.Private records such as a diary, correspondence, copies of in- come tax returns, employment applications, credit applications, etc., that mention the Federal employer and the claimed service. Private records must have been made during or shortly after period of service.

3.Any other documentary evidence tending to prove the service was actually performed and the starting and ending dates of the service.

B.Affidavit Evidence: If you are not able to supply copies of official documents (as described in item 1 above) that are sufficient for your agency to make a determination of creditability, you must submit affi- davits from yourself and at least two other persons (preferably your supervisors) who know the facts. If you can obtain no documentary evidence (items 1, 2, and 3, above) to support your claim, you may submit these affidavits only; however, your claim is more likely to be rejected without supporting documents. The required affidavits are from:

­The employee, stating as many of the details on the affidavit as can accurately be remembered.

­At least two persons knowing the facts. Each person should show that he or she is in a position to know the facts sworn to, and give his or her age and mailing address.

Affidavits must be sworn to or affirmed before a notary public or other officer who is authorized by law to administer oaths.

C.Warning: Any submission may be investigated. Intentional false statements, willful concealments, or using documents you know are false, fictitious, or fraudulent is punishable by fine/imprisonment (18 U.S.C.1001).

1. Name (Last, First, Middle Initial)

2. Social Security Number

3. Date of Birth (Month, Day, Year)

NAME AND LOCATION OF AGENCY

		FROM					TO
Year		Month		Day	Year		Month		Day

TYPE OF APPOINTMENT

AND WORK SCHEDULE

(Full­Time, Part­Time, or Intermittent)

TYPE OF ABSENCE, IF KNOWN

(LWOP, Furlough, Suspension, AWOL,

or Placement in Nonpay Status)

FROM

TO

TOTAL

Year

Month

Day

Year

Month

Day

YEARS

MONTHS

DAYS

BRANCH OF SERVICE

	FROM						TO
Year		Month		Day	Year		Month		Day

DISCHARGE (Honorable or Dishonorable)