SF 75 OPM Form – Fill Out and Use This PDF

The SF 75 OPM form, known as the Request for Preliminary Employment Data, serves a crucial role in the United States personnel management system. It facilitates the transfer of key employment-related data between federal agencies, aimed at verifying an applicant's eligibility for appointment, pay, and benefits when the applicant's Official Personnel Folder (OPF) or equivalent records are not readily accessible. By providing a structured way to request and share this information, the form ensures candidates are accurately evaluated and can seamlessly transition into new roles within the federal government.

For those navigating federal employment or personnel transitions, filling out the SF 75 carefully is key to a smooth process. Click the button below to start filling out your form.

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SF 75 OPM Form PDF Details

In today's multifaceted work environment, transitioning between federal agencies or positions within the government can often involve a complex series of steps, one of which may include the completion of the SF 75 OPM Form. This form, titled "Request for Preliminary Employment Data," plays a critical role in ensuring the seamless transition of employees by facilitating the sharing of vital employment-related information. Primarily, it serves as a vehicle for requesting data when an applicant's Official Personnel Folder (OPF) or Merged Records Personnel Folder (MRPF) is not readily accessible for review. This scenario might occur if the applicant is moving across different agencies, is part of the same agency but serviced by a different office, or their OPF/MRPF is stored at the National Personnel Records Center but contains necessary information for the hiring process at their new agency. The SF 75 aims to verify application details, determine eligibility for appointment, and resolve pay and benefits decisions effectively. However, its use is strictly confined to these purposes to protect the confidentiality and integrity of the employment transfer process. Agencies and applicants alike are encouraged to approach the completion and submission of this form with due diligence, ensuring all requested information is provided accurately to facilitate timely employment transitions.

Question	Answer
Form Name	SF 75 OPM Form
Form Length	4 pages
Fillable?	No
Fillable fields	0
Avg. time to fill out	1 min
Other names	sf 75 request, sf 75, sf form 75, what is an sf 75

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Type or print the name and address of the activity to which this request is being sent and your return address at the bottom.

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To Whom It May Concern:

The person named below is tentatively selected for an appointment in this agency. Please complete this form using the instructions on page 4 and mail to the address at the bottom of this form.

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Instructions for Activity

Requesting Information

Use the SF 75 to obtain pre-employment information when the applicant's Official Personnel Folder (OPF) or Merged Records Personnel Folder (MRPF) is not available for review. This most often occurs when the applicant works for a different agency, when the applicant works in the same agency but receives personnel service from another office, when the applicant's OPF/MRPF is on file in another agency even though the applicant is not employed there, or when the applicant's OPF/MRPF has been retired to the National Personnel Records Center (NPRC) but the last employer has most of the information needed.

Use the information provided on the SF 75 to: (1) verify information on the applicant's application; (2) make decisions regarding the applicant's eligibility for appointment, pay and benefits; and (3) to complete the processing necessary.

The SF 75 may NOT be used for any other purposes (such as to obtain references or to voucher a prospective employee). Be sure to request SF 75 information sufficiently in advance of the projected date of the action to enable the office that receives the form to complete and return it or to provide the information by telephone before the effective date of the employment action.

You may request SF 75 information by telephone or be mail. When requesting the information by mail, complete Part I and circle the items in Part II that are needed. If additional information is required (e.g., dates of a detail, the number of hours an intermittent employee has been in pay and duty status, etc.), list it in Item 9 of Part I.

After you receive the SF 75 information, follow your agency's procedures to refer the form to the personnel specialist who will effect the appointment

Instructions for Activity

Providing Information

The name of the person on whom information is requested is in Part I, Item 1, of this form. Use the most recent SF 50 on which the data appear to complete Part II, Sections A and B. Use the OPF/MRPF, Employment Performance Folder (EPF), and the agency information systems that include adverse action, and agency security/suitability files to complete Part II. Contact the Payroll office to complete this Part as well. Review both the right (long-term records) side of the OPF/MRPF and left (temporary records).

Instructions for Filing the SF 75

Agencies must prepare an accounting of disclosure for release of information outside the agency, unless the agency as the employee's prior written consent to release the information. This should be done for each system of records used to prepare the information. The accounting of disclosure for OPF information should be put on the right side of the OPF/MRPF. The accounting of disclosure need only be a statement that "SF 75 information on (name of employee) was disclosed to (name and address of agency) on (date)." If the gaining office has the employee's written consent to get pre-employment information from the current agency, no accounting of disclosure is necessary. Example: OF 306 includes a section where applicant consents to release of information about ability and fitness by employers, etc.

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SF 75 OPM Form – Fill Out and Use This PDF

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