Ufms Vendor Request Form PDF Details

The Unified Financial Management System (UFMS) Vendor Request Form serves as a critical administrative tool, facilitating the accurate and efficient setup or modification of vendor details within government financial systems. This form, which must be filled out with precision, requires various pieces of information ranging from vendor identification, such as name, DUNS number, and tax identification number (TIN, SSN), to detailed banking information for payment processing. Importantly, it distinguishes between new vendors, updates to existing non-CCR vendors, and requests for deactivation, ensuring that the database remains current and reflective of active vendor relationships. It also incorporates compliance with both the Central Contractor Registration (CCR) requirements and specific Federal Acquisition Regulation (FAR) exemptions, guiding users through the necessary steps for vendor registration or exemption justification. Additionally, the form is designed with privacy in mind, adhering to the Privacy Act of 1974 by outlining the intended use of collected information and the implications of non-compliance. The structured input fields cover essential areas such as payment types, prompt payment terms, and specific agency and bank details, all of which streamline the process of vendor payment through the Automated Clearing House Payment System. With mandatory fields highlighted and detailed instructions included, the UFMS Vendor Request Form ensures that vendor information is accurately captured and processed, thus facilitating timely and compliant financial transactions within the complex ecosystem of government procurement and payment systems.

QuestionAnswer
Form NameUfms Vendor Request Form
Form Length3 pages
Fillable?No
Fillable fields0
Avg. time to fill out45 sec
Other names2013, CTX, CCR, CCD

Form Preview Example

Unified Financial Management System (UFMS)

UFMS Instructions for completing UFMS Vendor Request Form

New Update

Instructions on completing this form are on the second page. Fields outlined in "RED" are required.

Deactivate

2.Is the vendor required to register in CCR (Y/N)?*

3.If not, what is the

FAR exemption

(i.e. Employee, Foreign vendor, etc):

*If the vendor is required to register in CCR, please have them do so before completing this form. CCR Registration exceptions can be found in FAR 4.1102. The assumption is that the CCR information is valid. If the information currently listed at CCR.gov or in UFMS is incorrect, then the vendor should be contacted to be updated their CCR information.

If the vendor is not required to register, please complete all fields on this request.

USDOJ Component Information

 

 

 

 

 

 

 

 

 

4.

Date of Request:

 

5. Requesting Component:

 

 

 

 

(MM/YY/DD)

 

 

 

 

 

 

6.

Component Contact:

 

 

7.

Office Phone No.:

 

 

 

 

 

 

 

 

 

 

 

8.

Purpose of Request

 

 

 

 

 

 

 

 

 

 

 

 

 

9.

UFMS Security Org:

 

 

10.

Vendor Type:

 

 

 

 

 

 

 

 

 

 

 

11.

Component- Specific

 

 

 

 

 

 

 

 

Justification:

 

 

 

 

 

 

12.

Payment Type:

 

 

13.

Prompt Pay Type:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Employee/Vendor/Payee Information

14.

Vendor Name:

 

 

 

 

 

 

 

 

 

 

15.

DUNS Number+4:

 

16.

EIN/SSN/TIN

 

 

 

 

 

 

 

17.

Street Address:

 

 

 

 

 

 

 

 

 

 

18.

City, State, Zip Code:

 

 

 

 

 

 

 

 

 

19.

Country:

 

20.

E-mail Address:

 

 

 

 

 

 

 

21.

Vendor Phone No.:

 

22.

Fax Number:

 

 

(including area code)

 

(including area code)

 

23.

Contact Name:

 

24.

NCIC Code:

 

 

(Last, First, MI)

 

 

 

 

 

 

 

25.

Federal Vendor Agency Locator Code (ALC):

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Financial Institution Information

 

 

 

 

 

 

 

 

26.

Bank Name:

 

 

 

 

 

 

 

 

 

 

 

 

 

27.

Street Address:

 

 

 

 

 

 

 

 

 

 

 

 

 

28.

City, State, Zip Code:

 

 

 

 

 

 

 

 

 

 

 

 

 

29.

Country:

 

30.

Bank Phone No.:

 

 

 

 

 

 

 

 

 

 

31.

ABA Number:

 

32.

Account Number:

 

 

 

 

 

 

 

 

 

33.

Account Type:

 

ACH Format:

 

All vendors will be setup with CTX and CCD ACH payment format

 

 

 

 

PRIVACY ACT STATEMENT: The following information is provided to comply with the Privacy Act of 1974 (P.L. 93-579). All information collected on this form is required under the provisions of 31 U.S.C. 3322 and 31 CFR 210. This information will be used by the Treasury Department to transmit payment data, by electronic means to vendor's financial institution. Failure to provide the requested information may delay or prevent the receipt of payments through the Automated Clearing House Payment System.

JMD/UFSG – Vendor Request Form

January 2013

Unified Financial Management System (UFMS)

UFMS Instructions for completing UFMS Vendor Request Form

Please type or print legible all required information

The following are the steps for completing the UFMS Vendor Request Form.

Box 1: This is a required field. Place a check in the box corresponding to the type of request required. Options are:

∙Box New – select if vendor is not in UFMS

∙Box Update – select if a Non- CCR vendor needs to be modified or CCR information has been updated by vendor.

∙Box Deactivate – select if a non-CCR vendor is to be deactivated.

Box 2: Is the vendor required to register in CCR? (See note on form)

Box 3: If not, what is the FAR Exemption? Select exemption from drop down.

USDOJ Component Information

Box 4: This is a required field. Identify date request submitted

Box 5: This is a required field. Using the drop down arrow, identify Component submitting vendor request.

Box 6: This is a required field. Identify individual to be contacted in the event there is a question about request.

Box 7: This is a required field. Identify phone number of individual in Box 6.

Box 8: Description / Purpose of the vendor request

Box 9: UFMS Security Organization for vendor – Select Defaultorg for Commercial, Federal, Foreign Government and State/Local Government (when applicable). For all other Vendor Types, Select USMS (justification required in box 11 for Component-specific)

Box 10: Using the drop-down arrow, identify Vendor Type from UFMS table listing:

∙Commercial (COM)- Select for commercial vendors

∙Confidential (CNF)- Select for confidential payees

∙Employee (EMP)- Select for employee payees

∙Federal (FED)- Select for Federal vendors other than DOJ

∙Foreign Government (FOR)- Select for foreign government vendors

∙Intra-Departmental (DOJ)- Select for DOJ vendors

∙Non-Agency Personal (NAP)- Select for Task Force Officers

∙Non-Vendor (NON)- Select for AFD third-party payments and AFD and Civil process return of funds payments

∙State and Local (SLG)-Select for State & Local Government vendors (Local Police Departments, Local Jails, etc.)

Box 11: Justification required if other than DEFAULTORG SecOrg

Box 12: Enter Default Payment type for this vendor. (CCD will be used as the standard unless otherwise specified)

∙CCD- Cash Concentration or Disbursement- Select for Corporate accounts

∙Check- Select if vendor is requesting to be paid by check

∙CTX- Corporate Trade Exchange (only select if requested by the vendor)

∙PPD- Prearranged Payment or Deposit- Select for Personal accounts

Box 13: Enter Prompt Payment type for this vendor.

∙Standard (STD)- Select for Commercial vendors

∙Construction (CON)- Select for Construction vendors

∙Dairy Productions (DAIRY)- Select for Dairy vendors

∙Employee (EMP)- Select for employee payees

∙Fruits and Vegetables (DFV)- Select for Fruits and Vegetables vendors

∙Meats- Select for Meat vendors

∙Non-Prompt Pay Act (NONPPA)- Select for AFD third-party payments, and AFD and Civil process return of funds payments and State and Local vendors (when applicable)

∙Travel- Select for Task Force Officers and other invitational travelers traveling on behalf of the Marshals Service

JMD/UFSG – Vendor Request Form

August 2013

Unified Financial Management System (UFMS)

UFMS Instructions for completing UFMS Vendor Request Form

Please type or print legible all required information

Employee/Vendor/Payee Information

Box 14: This is a required field. Identify the name of the vendor to be added to the vendor table.

Box 15: Duns number (required for Commercial vendors and all other vendor types where applicable)

Box 16: This is a required field. Identify TIN/SSN of Vendor

Box 17-18: These are required fields. Provide address information for Vendor

Box 19: Assumed US – provide if foreign

Box 20: Must be included if vendors want to receive disbursed payment email notifications

Box 21-23: Provide information relative to entity identified in box 8.

Box 24: National Crime Information Center (NCIC) code. Required to identify State/Local vendors receiving Asset Forfeiture Division (AFD) equitable sharing payments

Box 25: Enter in the Federal Government Agency Location Code (ALC)

Financial Institution Information

Box 26: Identify Banking Institution receiving funds.

Box 27-28: These are required fields. Provide address information for Identified Bank

Box 29: Assumed US – provide if foreign

Box 30: Provide phone number at bank should the need arise.

Box 31: This is a required field. ABA Routing number of identified Bank*

Box 32: This is a required field. Account number to receive funds at Bank.*

Box 33: Identify Account Type – choose either Personal/Corporate Checking or Savings

*NOTE

Bank Routing and Account

Numbers refer to ACH

payments only and not Wire Transfers which have separate routing numbers. Wire Transfer payments cannot be disbursed using UFMS

WHERE TO SEND THIS FORM

Asset Forfeiture Division (AFD) third-party payment and equitable sharing vendor requests should be sent to the

AFD (USMS) mailbox at AFD.ACHForms@usdoj.gov.

All other vendor requests should be sent to the Marshals FSD Helpdesk at Marshals.FSDHelpDesk@usdoj.gov.

JMD/UFSG – Vendor Request Form

August 2013

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Simple tips to complete Defaultorg part 1

2. Soon after finishing the last step, go on to the next part and fill out the necessary particulars in all these blank fields - Street Address, City State Zip Code, Country, Vendor Phone No including area, Bank Name, Street Address, City State Zip Code, Country, ABA Number, Account Type, Email Address, Fax Number including area code, NCIC Code, Federal Vendor Agency Locator, and Financial Institution Information.

Defaultorg completion process clarified (part 2)

Many people often make some errors while completing Country in this part. Be certain to reread what you enter here.

3. This next step is mostly about Box This is a required field, AFD USMS mailbox at, Asset Forfeiture Division AFD, All other vendor requests should, JMDUFSG Vendor Request Form, and August - complete all of these blanks.

Defaultorg writing process outlined (step 3)

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