Instructions (For information about postage payment methods and permits, please refer to the DMM)
This form creates a comprehensive file about customers who use these services, including a record of customers mailing in bulk with meter postage affixed and those who are presenting plant verified drop shipment (PVDS) or approved for Qualified Business Reply Mail (QBRM) rates. This form also documents when permits were issued or canceled, initial fees paid, and samples approved. You may use one form and update it as needed. If files are kept in separate locations, you may use a separate form for each service.
How to Complete This Form
Section A, Applicant Information
1. Enter applicant’s name and company/agency name under which mailings will be entered.
2. Enter the date application was completed.
3. Signature of person completing form.
4. Applicant’s email address or contact email address.
5. Enter the complete company mailing address.
6. Enter all other names under which company does business.
7. Enter method(s) of contact.
8. a. Complete first form of identification number. b. Complete second form of identification number.
9. Complete if applicant is a federal agency presenting mail under Official Mail Accounting System (OMAS).
10.Indicate whether mailer is or will be presenting plant verified drop shipments (PVDS). (For informational purposes only).
11.Enter the name of the contact person (a person with whom Postal Service personnel can discuss mailing differences, etc.).
12.Enter the telephone number (include area code) of contact person named in item 11.
Section B, Check Type of Permit/Authorization Requested
1.Complete if mailer will mail using a permit imprint.
2.Complete if mailer will mail using:
Precanceled stamps.
Government precanceled stamped envelopes.
a.Mailer precanceled postmark.
b.Preprinted rate markings authorization (check appropriately).
3.Complete if mailer will mail using a postage evidencing system (Meter/PC Postage).
4.Complete if mailer applies for a Business Reply Mail permit.
a.Post Office (Station or Branch) where mail will be received.
b.Post Office where BRM permit number was issued/annual fee was paid, if applicable. Check if Business Reply Mail Annual Account Maintenance Fee was paid.
Complete/check if Qualified Business Reply Mail (QBRM) Approved.
What to Give the Customer
Complete and detach the coupon corresponding to the service(s) requested and give to the customer. Advise the customer to keep their coupon(s) to reference the account(s). Customers should keep the coupon(s) along with their copy(ies) of PS Form 3544, Post Office Receipt for Money, which they will receive after paying the required fee.
How to File This Form
File the form alphabetically by customer’s business name. Post Offices where records are maintained manually must use PS Form 3609, Record of Permit Imprint Mailings, to establish a corresponding numerical record of permit holders. Use PS Form 25, Trust Fund Account, for all other services. Post Offices with a mail classification automated system (such as the Postal One!® system) that provides computation and individual customer account recordkeeping need not maintain a separate manual record.
REMINDER:
*Annual mailing fee is required to present presorted mail
**Annual permit fee required
***Annual permit and annual account maintenance fee required
PS Form 3615, August 2020 (Reverse)
