W 3 Ss Form PDF Details

The Forms W-2 and W-3 play a pivotal role in the United States' payroll and tax reporting system, particularly for employers reporting wages and tax withholdings to the Social Security Administration (SSA) and the Internal Revenue Service (IRS). Employers have the flexibility to file these forms electronically via the SSA’s Employer W-2 Filing Instructions and Information web page, offering a streamlined process to manage employee wage and tax information efficiently. For those requiring paper filing, the process is equally facilitated with options to download, fill in, and print these forms for submission to the SSA, state, or local governments. Noteworthy is the distinction between the various copies of these forms, especially Copy A, which is designed for informational purposes and is distinct in color. Strict guidelines prohibit the submission of electronically printed Copy A forms due to scanning requirements, underlining the importance of adhering to the IRS and SSA standards to avoid penalties. For employers leaning towards paper submissions, the Form W-3SS Transmittal of Wage and Tax Statements serves as a summary document that accompanies the Form W-2 submissions, ensuring compliance with federal regulations. The SSA encourages the electronic filing of these documents, highlighting the efficiency and accuracy of the process. The deadlines for filing, paired with specific instructions on where and how to file, reflect the structured approach adopted by the SSA and IRS to streamline the payroll and tax reporting process, emphasizing the importance of adherence to guidelines for all employers.

QuestionAnswer
Form NameW 3 Ss Form
Form Length3 pages
Fillable?No
Fillable fields0
Avg. time to fill out45 sec
Other namesw 3ss, irs w 3 form, irs w3 form, for w 3

Form Preview Example

Attention:

You may file Forms W-2 and W-3 electronically on the SSA’s Employer W-2 Filing Instructions and Information web page, which is also accessible at www.socialsecurity.gov/employer. You can create fill-in versions of Forms W-2 and W-3 for filing with SSA. You may also print out copies for filing with state or local governments, distribution to your employees, and for your records.

Note: Copy A of this form is provided for informational purposes only. Copy A appears in red, similar to the official IRS form. The official printed version of this IRS form is scannable, but the online version of it, printed from this website, is not. Do not print and file Copy A downloaded from this website with the SSA; a penalty may be imposed for filing forms that can’t be scanned. See the penalties section in the current General Instructions for Forms W-2 and W-3, available at www.irs.gov/w2, for more information.

Please note that Copy B and other copies of this form, which appear in black, may be downloaded, filled in, and printed and used to satisfy the requirement to provide the information to the recipient.

To order official IRS information returns such as Forms W-2 and W-3, which include a scannable Copy A for filing, go to IRS’ Online Ordering for Information Returns and Employer Returns page, or visit www.irs.gov/orderforms and click on Employer and Information returns. We’ll mail you the scannable forms and any other products you order.

See IRS Publications 1141, 1167, and 1179 for more information about printing these tax forms.

DO NOT STAPLE OR FOLD

33333

b

Kind of Payer

(Check one)

 

a Control number

 

 

For Official Use Only ▶

 

 

 

 

 

 

OMB No. 1545-0008

 

 

 

 

 

 

 

▲

941-SS

Military

943

 

944

 

 

 

 

Kind

 

 

 

 

 

 

 

 

 

Hshld.

Medicare

of

 

 

 

Employer

 

 

 

emp.

govt. emp.

 

 

 

 

 

 

 

 

 

 

(Check one)

▲

None apply

501c non-govt.

 

 

 

Third-party

 

 

 

 

 

 

 

 

 

sick pay

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

(Check if

State/local

 

 

 

 

 

 

State/local 501c

Federal govt.

applicable)

non-501c

 

 

 

 

 

 

 

 

 

 

 

 

c Total number of Forms W-2

 

d Establishment number

 

1 Wages, tips, other compensation

 

2 Income tax withheld

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

e Employer identification number (EIN)

 

3 Social security wages

 

4 Social security tax withheld

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

f Employer’s name

 

5

Medicare wages and tips

 

6 Medicare tax withheld

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

7

Social security tips

 

8

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

9

 

 

 

 

 

 

10

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

11 Nonqualified plans

 

12a Deferred compensation

g Employer’s address and ZIP code

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

h Other EIN used this year

 

 

13 For third-party sick pay use only

 

12b

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

15 Employer’s territorial ID number

 

 

14 Income tax withheld by payer of third-party sick pay

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

18 Check the appropriate box

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Type of Form ▶

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

W-2AS

 

 

W-2CM

 

 

W-2GU

 

 

W-2VI

 

 

 

Employer’s contact person

 

 

Employer’s telephone number

 

 

For Official Use Only

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Employer’s fax number

Employer’s EMAIL ADDRESS

Copy A—For Social Security Administration

Under penalties of perjury, I declare that I have examined this return and accompanying documents, and, to the best of my knowledge and belief, they are true, correct, and complete.

Signature ▶

Title ▶

Date ▶

 

 

 

 

 

Form W-3SS

Transmittal of Wage and Tax Statements

2021

Department of the Treasury

Internal Revenue Service

Send this entire page with the entire Copy A page of Form(s) W-2AS, W-2CM, W-2GU, or W-2VI to the Social Security Administration (SSA). Photocopies are not acceptable. Do not send Form W-3SS if you filed electronically with the SSA.

Do not send any payment (cash, checks, money orders, etc.) with Form(s) W-2AS, W-2CM, W-2GU, W-2VI, and W-3SS.

Reminder

Separate instructions. See the 2021 General Instructions for Forms W-2 and W-3 for information on completing this form. Do not file Form W-3SS for Form(s) W-2AS, W-2CM, W-2GU, or W-2VI that were submitted electronically to the SSA.

•File Upload. Upload wage files to the SSA you have created using payroll or tax software that formats the files according to the SSA’s Specifications for Filing Forms W-2 Electronically (EFW2).

W-2 Online fill-in forms or file uploads will be on time if submitted by January 31, 2022. For more information, go to www.SSA.gov/bso. First-time filers, select “Register”; returning filers, select “Log In.”

Purpose of Form

Complete a Form W-3SS Transmittal only when filing paper Copy A of Form(s) W-2AS, W-2CM, W-2GU, or W-2VI. Don’t file Form W-3SS alone. All paper forms must comply with IRS standards and be machine readable. Photocopies are not acceptable. Use a Form W-3SS even if only one paper Form W-2AS, W-2CM, W-2GU, or W-2VI is being filed. Make sure both the Form W-3SS and Form(s) W-2AS, W-2CM, W-2GU, or W-2VI show the correct tax year and Employer Identification Number (EIN). Make a copy of this form and keep it with Copy D (For Employer) of Form(s) W-2AS, W-2CM, W-2GU, or W-2VI for your records. The IRS recommends retaining copies of these forms for 4 years.

E-Filing

The SSA strongly suggests employers report Form W-3SS and Form(s) W-2AS, W-2CM, W-2GU, or W-2VI Copy A electronically instead of on paper. The SSA provides two free e-filing options on its Business Services Online (BSO) website.

•W-2 Online. Use fill-in forms to create, save, print, and submit up to 50 Forms W-2AS, W-2CM, W-2GU, or W-2VI at a time to the SSA.

When To File Paper Forms

Mail Copy A of Form W-3SS with Copy A of Form(s) W-2AS, W-2CM, W-2GU, or W-2VI by January 31, 2022.

Where To File Paper Forms

Send this entire page with the entire Copy A page of Form(s) W-2AS, W-2CM, W-2GU, or W-2VI to:

Social Security Administration

Direct Operations Center

Wilkes-Barre, PA 18769-0001

Note: If you use “Certified Mail” to file, change the ZIP code to “18769-0002.” If you use an IRS-approved private delivery service, add “ATTN: W-2 Process, 1150 E. Mountain Dr.” to the address and change the ZIP code to “18702-7997.” See Pub. 15 (Circular E), Employer’s Tax Guide, for a list of IRS-approved private delivery services.

For Privacy Act and Paperwork Reduction Act Notice, see the separate instructions.

Cat. No. 10117S

DO NOT STAPLE OR FOLD

33333

 

a

Control number

 

 

 

 

For Official Use Only ▶

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

OMB No. 1545-0008

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

b

▲

941-SS

Military

943

 

944

 

 

▲

None apply

 

Kind

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Kind

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

of

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

of

 

 

 

 

 

 

 

Hshld.

Medicare

 

 

 

State/local

 

Payer

 

 

 

 

 

 

 

 

Employer

 

 

 

 

 

emp.

govt. emp.

 

 

 

 

non-501c

 

 

 

 

 

 

 

 

 

 

 

 

(Check one)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

(Check one)

 

 

 

 

 

d Establishment number

 

1 Wages, tips, other compensation

c Total number of Forms W-2

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

e Employer identification number (EIN)

 

 

 

 

 

 

 

 

3 Social security wages

 

 

 

f Employer’s name

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

5 Medicare wages and tips

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

7 Social security tips

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

9

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

11 Nonqualified plans

 

 

 

g Employer’s address and ZIP code

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

h Other EIN used this year

 

 

 

 

 

 

 

 

 

 

 

13 For third-party sick pay use only

501c non-govt.

 

 

 

Third-party

 

 

 

 

 

 

sick pay

 

 

 

 

 

 

 

 

 

 

 

 

(Check if

 

 

 

 

 

 

State/local 501c

Federal govt.

applicable)

 

 

 

 

 

 

 

 

 

2 Income tax withheld

4 Social security tax withheld

6 Medicare tax withheld

8

10

12a Deferred compensation

12b

15 Employer’s territorial ID number

14 Income tax withheld by payer of third-party sick pay

Employer’s contact person

Employer’s telephone number

For Official Use Only

Employer’s fax number

Employer’s email address

Copy 1—For Local Tax Department

Under penalties of perjury, I declare that I have examined this return and accompanying documents, and, to the best of my knowledge and belief, they are true, correct, and complete.

Signature ▶

Title ▶

Date ▶

Form W-3SS Transmittal of Wage and Tax Statements

2021

Department of the Treasury

Internal Revenue Service

 

 

 

 

Where To File

For more information about where to file Copy 1, contact your state, city, or local tax department.

American Samoa. File Copy 1 of Form W-3SS and Form(s) W-2AS at the following address.

American Samoa Tax Office

Executive Office Building

First Floor

Pago Pago, AS 96799

Guam. File Copy 1 of Form W-3SS and Form(s) W-2GU at the following address.

Guam Department of Revenue and Taxation

P.O. Box 23607

GMF, GU 96921

U.S. Virgin Islands. File Copy 1 of Form W-3SS and Form(s) W-2VI at the following address.

Virgin Islands Bureau of Internal Revenue

6115 Estate Smith Bay

Suite 225

St. Thomas, VI 00802

Commonwealth of the Northern Mariana Islands. File Form OS-3710 and Copy 1 of Form(s) W-2CM at the following address.

Division of Revenue and Taxation

Commonwealth of the Northern Mariana Islands

P.O. Box 5234 CHRB

Saipan, MP 96950

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