Yardi Manual PDF Details

Today we'll be discussing the Yardi Manual Form. Yardi is a software company that provides real estate and property management software for landlords, managers, and brokers. The Yardi Manual Form is used to report on any discrepancies discovered during an audit of a property or building. This form can also be used to report on damages, safety hazards, or other irregularities found during an inspection. The form is typically filled out by someone who is familiar with the property or building being audited. Let's take a closer look at this form and discuss how it should be completed.

We have collected some statistical details about the yardi manual. There, you'll get the details about the form you intend to fill out, like the estimated time for you to fill it out along with other data.

QuestionAnswer
Form NameYardi Manual
Form Length26 pages
Fillable?No
Fillable fields0
Avg. time to fill out6 min 30 sec
Other namesyardi voyager user manual, yardi tutorials, yardi training manual, yardi voyager 7s user manual

Form Preview Example

Yardi Voyager 6.0 Procedures Guide

Version 3: 2012.

Yardi Developments

Procedures Guide

Version 3: 2013.0424

1

Contents

 

PAYABLES

3

Vendor Overview

3

Vendor Lookup

3

Adding a New Vendor

5

Vendor Ledger

8

Payables Batch Processing

10

Create Payable Batch

10

Invoice Entry

10

Distribute Payable Function

12

Recording Manual Checks, Wires, Electronic Payments from Invoice

13

Edit / Review / Post Payable Batch

14

Batch Errors

16

Review Payable

16

Reversing Payables

17

Pay Retention

19

Check Writing

20

Setup

20

Approve Payables

20

Process Checks

21

Rewrite Checks

23

Review Check

24

Void Check

25

2

ItPAYABLESwill be the Property Manager’s responsibility to perform the accounts payable function of vendor set up, entering invoices for payment, and cutting/signing checks. This section provides a tutorial of the accounts payable function.

Vendor Overview

The Vendor screen in Voyager is used to store all vendor related data such as name and address, 1099 information, discount and payment terms. A vendor must be created for any company or individual who will receive a payment out of the system. Each Vendor will maintain their own detailed ledger of payments, credits and adjustments. Vendors may be shared across properties or limited to a single property.

TIP: Prior to setting up a new vendor, make sure that the vendor does not already

exist by performing a vendor lookup, searching by company name or other information provided on theAnW-9additionalform. IIT vendor needs to be set up to be used as the remittance

IIT Tip:

address on Tenant Billing Statements.

Vendor Lookup

Use the review vendor filter to access a single vendor record, a group of vendors, or all vendors. To review the vendor listing or to search for a specific vendor by name, address or other criteria, select:

Payables>Vendor>Review Vendor

EXAMPLE OF REVIEW VENDOR FILTER

3

Lookup Options:

Todepotview all vendors, click the CLEAR button on the filter, and then click SUBMIT.

To view vendors by name, enter all or part of the name in the Last Name field. For example, will locate Office Depot; Home Depot, etc.

Vendors can be filtered by City, Zip Code, Telephone Number, etc. by entering all or part of the information in the filter field.

To search for a specific vendor before submitting the request, click the Vendor link to view the lookup list.

SEARCH FIELDS 1 Vendor Code -OR 2 Vendor Name -OR 3 City, State or Zip

Enter search text in the desired field, and then click the

FIND button.

1

2

3

EXAMPLE OF VENDOR LOOKUP LIST

To select a vendor or vendors, click the checkbox next to the vendor code. Click OK. To view more records (in a long list of results) in the alphabetical listing, scroll to the

bottom of the list, then click the MORE button.

To close the list and return to the filter, click the CLOSE button.

 

BEGINNING with the ext entered. For example, Smith will automatically return

vendors such as Smith Brothers and Smith & Sons , but will NOT return results for

TIP: The search text en ered in fields 1, 2 or 3 will search for any vendors

 

Cohen, Smith and Turner Associates . To locate a vendor CONTAINING Smith

 

*Smith .

anywhere

in the name, use the asterisk (WILDCARD SEARCH) before the search text, for example:

To search by othderalcriteria,ID, entersuchtheasVendor’si suranceTaxexpirationID numberdate,inthennotes,TaxfederalID fieldtax. id number,

enter the data into the appropriate search field on the filter, click submit. For example to search on Fe

Click SUBMIT.

4

Adding a New Vendor

Payables>Vendor>Add Vendor

EXAMPLE OF VENDOR SCREEN

DATA ENTRY STEPS:

Enter the Vendor Code using coding convention policy at left.

Enter the Vendor Name. In the case of an indivdual, enter the last name; otherwise enter the business name.

Enter the Vendor Address, including City, State, and ZIP Code. Enter at minimum one Telephone Number for the vendor

Enter additional telephone numbers and Email Address if available

Check the Consolidate flag to write a single check for multiple open invoices

Enter expiration dates for Workers Compensation and Liability Insurance certificates.

For vendors receiving 1099 forms, fill out the Tax Information section from the current W- 9 form

° Gets 1099

° Tax Identification Number ° Federal Tax Name

CheckEnter anyContractorapplicablecheckNotesboxfortothewithholdvendorretentions(optional)

Click SAVE

5

Enter Vendor’s Insurance Requirements

TIP: If insurance is expired, an invoice can be entered, but a check will not process until the insurance information is updated.

DATA ENTRY STEPS:

To enter or update the insurance certificate expiration, click on the Vendor Insurance link from the Vendor screen.

EXAMPLE OF VENDOR SCREEN

The Insurance screen will open:

EXAMPLE OF INSURANCE SCREEN

Type: Select from drop down

Expiration Date: Enter the expiration date

Compliant: Select Yes or No

Complete all additional fields as appropriate

Click SAVE

Click New to create additional records and repeat steps as needed, or click Close when complete.

6

Vendor Screen Navigation

Vendor List

Vendor Screen

Vendor Data Links

EXAMPLE OF VENDOR SCREEN WITH VENDOR LIST AT LEFT

Vendor Navigation Tips:

Click a vendor code/name on the vendor list on the left to load it to the screen

To edit information on the vendor screen, click directly in the field and enter the information.

Click SAVE to save any changes made to the vendor information screen

Click NEW to add a new vendor.

TIP: Not all users will have the ability to add or edit vendor information.

Vendor Data Links:

 

 

Attachment

To add attachments to the selected vendor

Memo

To add memos to the selected vendor.

Ledger

To print vendor ledger to the selected vendor.

 

Prop List

View / Add properties codes to the selected vendor for

vendor/property security

To quickly return to the Vendor Filter from the Vendor screen and change your search, click the BACK button in Internet Explorer.

EXAMPLE OF INTERNET EXPLORER BACK BUTTON

To exit the Vendor screen completely, click the Home link.

7

To switch between the menu and the lookup list, click the Menu/Search Results tab found on the bottom of the vendor list.

Vendor Ledger

 

To view a list of payables for the vendor, click the Ledger link

found under

the Data/Reports heading on the right side of the Vendor screen.

 

EXAMPLE OF VENDOR LEDGER REPORT

Printing the Ledger:

Right click on the ledger, and then click PRINT.

Choose the desired printer from the pick list and click Print

8

Viewing transactions from the ledger:

To drill down to payable transaction detail, click the Tran# link on the ledger report. Drill down to the check record from the payable screen by clicking the Chk link. Click the Pay link to return to the invoice screen.

Drill down from

 

the Vendor

 

Ledger to the

 

invoice by

 

Drill down from

clicking the

the invoice to

 

 

Tran# link

the check by

 

 

clicking the Chk

 

 

link

Return to the invoice by clicking the Pay link

9

DATA ENTRY STEPS:

Payables Batch Processing

Create Payable Batch

In the Yardi Voyager program, invoices are entered into batches which can be saved, reviewed, and edited before they are posted to the General Ledger. A batch may contain one or more invoices. Before a batch is created, invoices or invoice backup should be gathered, a count of the invoices, and a calculation of the total amount of the invoices to be entered should be noted. To begin a new batch, select:

SIDE MENU: Payables>Create Batch

TIP: To

navigate backward between the fields, click

SHIFT-TAB.

EXAMPLE OF PAYABLE BATCH HEADER SCREEN

The Batch Description automatically fills with the user’s ID and a date/time stamp – do not modify.

In the Batch Notes field, enter notes to identify the batch contents.

In the Total of Payables field, enter the total dollar value of the items to be input.

In the Number of Payables field, enter a count of the items to be input.

Click SUBMIT to proceed.

TIP: If an error is made on the batch total or count, this information can be corrected at any time before the batch is posted

Invoice Entry

Begin entering payables as shown below. Use the TAB key to navigate between fields, or use the mouse to click into the desired field.

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