When a member of a pension fund decides to resign, a thorough and properly documented process needs to be followed to ensure the precise management and transfer of their pension benefits. The Z102 form plays a vital role in this procedure as it serves as the primary document required for the withdrawal of a member due to resignation from the National Treasury – Pensions Administration. This form is meticulous in its requirements, necessitating a variety of documents and conditions to be met, including the validation of personal identification, proof of termination of service, and, if applicable, documentation supporting changes in personal details such as surname differences or marital status adjustments. Additionally, the form accommodates options for the transfer of pension benefits whether directly into the member’s bank account or to an approved external retirement fund, highlighting the need for detailed attention to the types of transactions and the completeness of attachments. Each step indicated on the Z102 form, from the submission of identification documents to the specification of debt deductions or the division of pension interest due to divorce, underscores the importance of accurate and comprehensive documentation. This not only aids in a smoother administrative process but also ensures that members are correctly guided through the resignation process, safeguarding their rights and benefits as per the rules of the GEP Act and related regulations.
| Question | Answer |
|---|---|
| Form Name | Z102 Form |
| Form Length | 2 pages |
| Fillable? | No |
| Fillable fields | 0 |
| Avg. time to fill out | 30 sec |
| Other names | ACB, PERSAL, 1989, z280 form pdf |
National Treasury – Pensions AdministrationValidation of Documentation Required
Withdrawal of a Member - Resignation - Z102
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Forms and Attachments Required |
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Reason for Resignation |
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Refer to the rules of the GEP Act: |
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• 14.4.1(a): Benefits paid into own bank account |
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VOLUNTARY RESIGNATION |
DISCHARGE- MISCONDUCT. |
DISCHARGE- HEALTHILL(Own Accord) |
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• 14.4.1(b): Actuarial transfer to an approved |
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external retirement fund |
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Tick type of transaction and missing attachment(s) ► |
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1. |
Duly completed Withdrawal from Fund Form (Z102). |
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Attached |
Attached |
Attached |
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Missing |
Missing |
Missing |
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Data |
Data |
Data |
2. |
An originally certified copy of an ID (must be |
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Attached |
Attached |
Attached |
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Passport of the member – exceptions as per ID Policy. |
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Missing |
Missing |
Missing |
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3. |
Proof of termination of service is required such as a printout of |
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Attached |
Attached |
Attached |
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the Service Termination or Service Record from PERSAL |
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stating the Payroll No (PERSAL No), Withdrawal reason, |
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Withdrawal date, Salary level and notch on the last day of |
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service of the member. |
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4. |
Conditional: For when the surname of the person is different |
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Attached |
Attached |
Attached |
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to the surname on the ID, Passport or Death Certificate |
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Missing |
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documents, a letter from the Department of Home Affairs or |
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Full Birth Certificate of a child is required to confirm the |
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N/A |
N/A |
N/A |
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surname. |
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5. |
Duly completed ACB Bank Particulars Form (Z894) or for |
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Attached |
Attached |
Attached |
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actuarial transfer to an approved external retirement fund a |
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duly completed Z1525 form with Particulars of approved |
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external retirement fund for transfer of funds. |
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Missing |
Missing |
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6. |
Originally signed GEPF Resignation Choice Form from the |
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Attached |
Attached |
Attached |
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member where a |
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between: Option 1: receiving a |
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Option 2: transferring the benefit to an approved external |
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retirement fund. |
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7. |
Copy of a letter of approval for discharge signed by the Head |
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Attached |
Attached |
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of an office (Department), stating the reason for discharge |
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(Misconduct or |
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the act and date of resignation. |
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8. |
Copy of the Resignation Form (like Z280) or Letter of |
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Attached |
Attached |
Attached |
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Resignation. |
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Missing |
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Version 1.04 |
Guideline Only – Refer to Acts and Regulations |
Page 1 of 2 |
National Treasury – Pensions AdministrationValidation of Documentation Required
9. |
Conditional: For debt deduction: An originally certified copy |
Attached |
Attached |
Attached |
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of a Court Order or Member’s approval in writing for debt due |
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Missing |
Missing |
Missing |
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to Negligence, Misconduct or Theft as per GEP Law - Section |
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21.3(c) or in respect of debt for more than the value of |
N/A |
N/A |
N/A |
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R10,000. |
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10. |
Conditional: Where the member had a previous marriage, |
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an originally certified copy of the former spouse’s ID (must be |
Attached |
Attached |
Attached |
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Certificate, Settlement Agreement and/or Decree of |
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Divorce are needed. Where payments are due to an ex- |
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spouse, an ACB Bank Particulars Form (Z894) is needed. |
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Divorce Settlement Agreements for the division of pension |
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interest are only effective from 1 August 1989 as per the |
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amendment to the Divorce Act1 and a separate Withdrawal |
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from Fund Form (Z102) completed by the employer is |
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needed. |
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11. |
Conditional: For members with 10 years or more of service a |
Attached |
Attached |
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duly completed Updating Personal Particulars of Member |
Missing |
Missing |
Missing |
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Form (Z864). |
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N/A |
N/A |
N/A |
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12. |
An originally certified copy of the member’s final salary |
Attached |
Attached |
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advice printed from the payroll system. |
Missing |
Missing |
Missing |
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13. |
Conditional: For when the Commencement Date (Service |
Attached |
Attached |
Attached |
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Date) is amended, then proof of contributing service is needed |
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in the form of a copy of an appointment advice to the salary |
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Missing |
Missing |
Missing |
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department, salary / leave record, staff record, pay slips, or |
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IRP 5 tax certificates for the applicable years. A duly |
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completed Membership Update Form (Z125) is also |
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required. |
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1In 1989 the Divorce Act was amended to provide for the definition of pension interest in respect of pension- and retirement funds. Accordingly a portion of the pension interest may be awarded to an ex- spouse.
Version 1.04 |
Guideline Only – Refer to Acts and Regulations |
Page 2 of 2 |