Hawaii Vehicle Bill of Sale Form

A Hawaii vehicle bill of sale is a document in writing that records any changes in the legal ownership of a vehicle. A bill of sale is an essential ingredient of personal record keeping. Further, the legal ownership of an item must be transferred through a state agency.

Form CS-L(MVR)40 is a formal purchase and sale document between seller and buyer in Hawaii. If you want to register a vehicle under new ownership, the bill of sale is required, along with an odometer disclosure statement and other relevant documents.

Hawaii bill of sale templates – here you can find more Hawaii-specific bill of sale templates that may be useful for you.

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Document Details

Document Name Hawaii Vehicle Bill of Sale Form
Other Names Hawaii Car Bill of Sale, Hawaii Automobile Bill of Sale
DMV Hawaii Department of Motor Vehicles
Vehicle Registration Fee $45
Bill of Sale Required? No
Avg. Time to Fill Out 10 minutes
# of Fillable Fields 39

How to Write a Hawaii Vehicle Bill of Sale

Filling out a Hawaii vehicle bill of sale form requires providing specific information about the parties, such as buyers and sellers, and the vehicle sold. No matter what type of a vehicle is being sold, the following steps are required to fill the document appropriately:

Step 1: Indicate the consideration

First, you need to indicate the consideration for which the vehicle is sold, both numerically and in words.
Step 1 to filling out a hawaii motor vehicle bill of sale - consideration

Step 2: Identify the buyer

Secondly, you need to fill out the identification of the party’s section indicating the buyer’s legal name.
Step 2 to filling out a hawaii motor vehicle bill of sale - buyer

Step 3: Provide the vehicle details

After giving the buyer’s name, you will have to provide the vehicle description, stating its license plate number, identification number, make and model year, and body type.
Step 3 to filling out a hawaii motor vehicle bill of sale - vehicle details

Step 4: Specify the lienholder (optional)

The next step is optional, as if no lienholder is present, the transfer will be processed without recording the lien. Otherwise, you need to provide the details of the lienholder, like name and address.
Step 4 to filling out a hawaii motor vehicle bill of sale - lienholder

Step 5: Indicate the odometer reading

Federal and state laws require the seller to disclose the vehicle’s actual mileage to the buyer. You will need to state the odometer reading in the relevant section. If the amount of mileage is more than the mechanical limits, or there is an odometer discrepancy, you will have to indicate it by checking the appropriate box.
Step 5 to filling out a hawaii motor vehicle bill of sale - odometer reading

Step 6: Date and sign the document

Only the seller must sign the bill of sale. If there is more than one seller, the other will also need to sign the document. The date on which the bill of sale is made must also be included.
Step 6 to filling out a hawaii motor vehicle bill of sale - date signature

Step 7: Provide the seller’s details

After the signature, the seller(s) must specify their details, including the printed name(s), street address, city, state, and zip code.
Step 7 to filling out a hawaii motor vehicle bill of sale - seller details

Step 8: Get a notary acknowledgment

As the seller, you will have to notarize your vehicle bill of sale in Hawaii. The notarization date and all the relevant notary certification details must be described at the end of the document.
Step 8 to filling out a hawaii motor vehicle bill of sale - notarization

Form CS-L(MVR)40
Form CS-L(MVR)5
Form CS-L(MVR) 38A
Form CS-L(MVR) 38B

Form CS-L(MVR)40 is the official Hawaii bill of sale for vehicle ownership transfer.

Form CS-L(MVR)40

Form CS-L(MVR)5 is an Application for Duplicate Motor Vehicle Certificate of Registration.

Form CS-L(MVR)5

Form CS-L(MVR) 38A is a power of attorney for a buyer.

Form CS-L(MVR) 38A

Form CS-L(MVR) 38B is a power of attorney for a seller.

Form CS-L(MVR) 38B
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Registering a Motor Vehicle in Hawaii

Vehicle registration has been required under any state law, including the state of Hawaii. The title of the vehicle and the ownership rights should be transferred appropriately between the buyer and the seller once the change of ownership has been done. Following this, the new owner must register their vehicle according to the respective country’s procedure. They may also be required to renew their vehicle registration annually.
The five countries of Hawaii have different requirements for vehicle registration. Therefore, it is highly recommended that you contact the motor vehicle registration licensing office to verify all the information before indulging in any of these activities.
Although the documents required may vary depending on the country, some of the standard documents required for the process are:

  • Bill of sale
  • Certificate of title
  • Odometer disclosure statement
  • Driver’s license
  • Completed application for registration form
  • Safety inspection certificate
  • Proof of insurance, including liability coverage and personal injury protection coverage
  • Motor vehicle power of attorney (in case the agent will be representing the seller in the transfer of the vehicle)

The type of motor vehicle decides the motor vehicle registration fees. For example, a passenger car that weighs up to 3700 pounds comes along with a fee of $ 135, and above 3700 pounds is $187. The fee of $38.40 is the minimum tax required to be paid as provided by the state of Hawaii on motor vehicles. There are some exemptions to tax for disabled or military veterans.
You should contact the motor vehicle registration office to find out how much registration fees you owe. However, a few examples of these fees are:

    • State fee: $45
    • Country fee: $12
    • Transfer fee: $5
seal of hawaii state
Published: May 16, 2022