Maryland Vehicle Bill of Sale Form

Anytime that two parties engage in the selling of a motor vehicle, they will need a Maryland vehicle bill of sale (also referred to as Form VR-181). This document is used as proof of purchase providing details about the vehicle at the time of sale. The bill of sale form requires both buyer and seller information, details about the vehicle including the vehicle identification number (VIN), make and model, and must be notarized by a notary public at the time of signing.

This is an essential document in the legal process of operating motor vehicles, as stated by the Motor Vehicle Administration (MVA), required for proper registration and titling. In Maryland, the completion of the bill of sale template is mandatory during all private sales of vehicles.

Maryland bill of sale templates – visit to get more Maryland-specific bill of sale templates that you might use.

Registering a Vehicle in Maryland

When purchasing from a third-party provider, buyers must gather documentation and receipts of paid fees together and present them to the MVA. Included in the list of documents is the vehicle’s title (which must be signed and dated by the seller), and the bill of sale, signed by both parties and notarized to have legal force. The buyer should also file an Application for Certificate of Title by completing form VR-005 to receive a new title for the acquired vehicle. Buyers are responsible for all fees, including taxes on purchase and registration fees, varied by the weight and type of vehicle. Additional documentation presented at the time of registration includes:

  • Proof of auto insurance with VIN
  • An odometer disclosure statement
  • Approved Maryland Safety Inspection Certificate, conducted by the MD inspector. These are only valid up to 90 days after the original date of inspection
  • Registration fees (see details below)
  • Payment for taxes (unless otherwise exempt)

Motor vehicle registration fees depend on the type of motor vehicle and its weight. Passenger cars and multi-purpose vehicles with shipping weight up to 3,700 pounds come with a fee of $135 and those over 3,700 pounds at $187, both including a $17 surcharge. All registrations are good for two years. Taxes on the purchase take the vehicle’s Blue Book value into account with a 6% charge on the total value on motor vehicles that are no older than seven years. Any vehicle older than seven years is taxed based on the price of purchase. The minimum tax, as stated by the state of Maryland on motor vehicles, is $38.40.

In either form, taxes must be paid at the time of registration unless otherwise exempt. If the vehicle was purchased out of state, buyers must show that taxes were paid, either showing a bill of sale or tax receipt. Other exemptions include those who are disabled or military veterans, who are exempt from paying taxes to register their motor vehicle.

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Download your fillable Bill of Sale template in PDF, .doc, or .odt formats

How to write Maryland Vehicle Bill of Sale

The filling guide is intended for the bill of sale template created by us. We highly advise using the local official version whenever possible.

Step 1: Specify the date when document is created.

Step 2: Enter the seller’s and buyer’s information:

  • Full legal name
  • Street
  • City of residence
  • State
  • Zip code
  • Contact number
  • Email

Step 3: Type in the details of the car:

  • Make (manufacturer)
  • Car’s model
  • Body type
  • Model year (MY)
  • Odometer value
  • Color
  • Identification Number (VIN)

Step 4: Now, you will need to establish the way in which you’ll get money for the vehicle.

Enter the transaction date and state the full amount that must be paid for the vehicle. Once that is handled, you need to indicate the way of purchase:

  1. Giving the whole sum as a one-time transaction. This one is rather simple: the buyer pays the whole price in one payment and gets the car delivered to them within the same day.
  2. Trade-in. With this particular choice, the property owner agrees to trade their car for the buyer’s vehicle with an extra payment from the buyer. You also have to provide the information about the purchaser’s car.
  3. A number of payments. With this method, you have to enter the dates when the purchaser has to deliver the initial and the final payments, along with their amounts.

Next, choose one payment method:

  • Cash
  • Cheque
  • Cashier’s cheque
  • Money order

The very last thing to complete in this particular part is to select whether or not all applicable taxes are included in the purchase price.

Step 5: Read the miscellaneous terms.

The “as-is” part states that the vehicle owner provides no warranties and will not be responsible for repairs after the transfer.

Step 6: Sign the form.

In most states, the signature of the buyer is not necessary. Nonetheless, you are more protected from legal troubles if both sides sign the form. Just to be on the safe side, the parties could choose somebody who can attest the deal and sign the form as well.

Step 7: Use the services of a notary public

Using this method, you’ll get even more legal protection. Nonetheless, this is typically completely optional.

The buyer needs to own the original bill of sale because it is frequently needed during the title transfer. There are two ways here: you need to either complete and sign two identical bills of sale or get a copy for the seller to keep.

Published: Sep 17, 2020