The Eagle Scout Project Workbook is a detailed guide and record-keeping document used by Boy Scouts of America (BSA) members pursuing the Eagle Scout rank, the highest achievement attainable in the scouting program. This workbook provides a structured template for planning, documenting, and reporting the progress of the Eagle Scout service project, which is a key requirement for earning this rank. It includes sections describing the project, identifying goals, detailing the proposed work, and recording various approvals and reflections throughout the project’s lifecycle.
This workbook helps Eagle Scout candidates organize and implement their projects efficiently, following all necessary steps. By documenting each phase of the project — from initial concept through completion — the workbook simplifies a thorough evaluation of the Scout’s leadership and project management skills.
How to Fill Out the Eagle Scout Project Workbook
You can download the handout in PDF format on our website. After downloading, you can complete it online or print the workbook and complete it manually. When filling out your form online, use our form-building software to reach the best results.
- Enter Contact Information
The first step in completing the Eagle Scout Project Workbook is to enter all contact details.
- First, fill in your name, date of birth, email, address, and contact phone number.
- After that, you are required to fill in the data regarding the unit, namely: the name of the area, the unit leader’s contact data, the Unit Committee Chair’s contact info, and the Unit Advancement Coordinator’s contact data.
- After listing the data about the unit, enter the info about the recipient. You need to provide the company’s contact data for which you will collect funds and the contact info of the representative of this company.
- You need to enter your Council Service Center and the Council or District Project Approval Representative’s data.
- The last contact data field that you require to fill out will contain info about the Project Coach. This is somebody who will help you with your program.
- Make Your Eagle Scout Service Project Proposal
Before beginning any program, you need to design a Project Proposal and get it confirmed. A Project Proposal is a short project plan that describes the gist and general terms.
- First of all, you should define the outline, namely, designate the program’s beginning and completion dates. Also, write what profits the design will bring to the recipient.
- In the next field, specify what kind of leadership qualities you will use and how.
- In the next three fields, you need to enter all the materials, tools, and supplies that you intend to use for the project. You do not need to make an accurate list of all materials and products, but you should explain the general items. This step is essential because you show that you know the work’s full scale and know what supplies and instruments you can use to make the plan successful.
- You additionally need to make an approximate list of all the permits needed for the program. Specify why you need the permission, how you intend to get it, and so on.
- Make a financial plan and write down the approximate cost of materials, tools, food, and everything you need to accomplish the idea. Remember that you do not need to provide exact expenditures at the Project Proposal stage. You can enter approximate amounts, but they should be as close to the market price as possible.
- Also, you will need to describe the phases of the program. Just list the steps.
- Elaborate on the logistics and everything related to storage, transportation, and transfer of materials.
- Remember, safety comes first. You need to describe all possible health risks as you will need to warn your assistants about them.
- Elaborate and describe your further project planning so that the admissions committee understands that you realize what to do next.
- After filling in all the fields, you need to sign your Scout Promise. Your signature will mean that you have read the Workbook and are ready to comply with all the rules and requirements.
- Collect all selection committee members’ signatures for your Project Proposal to be approved.
The creation of the final plan must start after receiving the project proposal approval. In this case, it is essential to consider all the edits made to the project proposal.
- Fill in your name and the program dates. It makes the cover page of your final plan.
- Enter all comments on the project proposal given to you earlier in the appropriate field.
- Then list any changes that have been made to the plan description and design profits.
- Specify the stage the program is in now and define the situation.
- Describe all program phases in detail.
- Make a thorough step-by-step plan for the work ahead. You need to describe each action performed to realize the idea.
- If you need to obtain any permits, make a list of the required licenses and indicate how you can receive them.
- Estimate materials: you need to enter the name of the required material, the quantity, the cost of each item, the total cost, and the method of obtaining the materials.
- Following the material estimate example, estimate tools and supplies.
- After that, you need to draw up general cost calculations.
- List the tasks that should be completed. You need to indicate the duty, the skills required, the number of assistants required, and the number of assistants available.
- Elaborate on the logistics and provide details. You need to describe the transportation of helpers, shipping, and storage of all materials and food.
Think about everything related to security. Make a list of warnings that you should tell the assistants. Consider whether you need a first aid kit.
Make an emergency plan. This will help you avoid project stagnation.
Let the Project Coach fill in the comments.
- Create a Fundraising Application
Enter all the required data to create a fundraising application.
- First, you need to enter your contact data. Then, the recipient’s contact data (the company’s name and the company’s contact person for whom you are planning to collect money).
- You also need to enter the project duration dates and the funds you plan to raise for the organization.
- After filling in all the required fields, you need to receive permission and get the necessary signs. At the bottom of the page, you will find three slots to append signatures.
The project report is essential for the selection committee to know your appraisal of the performed work and assess your program involvement. The project report does not have to be detailed, but the scout should perform a detailed oral report on any of the report’s issues.
- Present a brief project estimation. Explain what performed well and what caused you difficulties.
- After that, tell the committee about the changes within the plan.
- Specify how you applied the leadership skills. Do not be afraid to talk about your failures; this is also crucial in gaining experience. Share what worked best for you and what went not the way you thought.
- List everyone involved in the idea, young people and adults. Next to each participant’s name, write the number of hours they helped you with the realization.
- Indicate the fundraising results. You need to enter how much you managed to collect and how much you spent.
- You can attach photographs and additional visual materials (maps, receipts, and other items) to the report.
- Append All Required Signatures
You must sign your name as a candidate for the Eagle Scout title. Your signature means that you agree with everything written in the Project Workbook.
It is also essential to collect the recipient and the unit leader’s signatures. Their signatures will mean that the program fulfilled is accepted.
