If you are an entrepreneur in the United States, you might be familiar with various legal forms for a business that are used to count and extract taxes. Some of them are extremely difficult to complete, while others are rather simple and, moreover, even if you have your own entity, you can avoid their submission because they should be filed only in specific cases.
One of such templates is IRS Form 8822-B; its main goal is to notify the US Internal Revenue Service (or IRS) that your entity now:
Such notifications are crucial for business owners because otherwise, the Service will not know how to reach them. If you do not provide the Service with such a document, you will probably be in trouble because the public authority will keep sending you mail on your previous address, you may skip important notices, and fail to submit other required forms on time.
So, if you plan to move your office or appoint a new representative, you should bear in mind that the Service must receive your notification about it.
In many cases, we recommend business people to ask their accountants for help or even hire a freelancer or agency that specializes in taxes and related documents. However, the IRS Form 8822-B completion is quite a feasible task even if you are not sure about your tax knowledge.
The document just requires basic information about your company and a description of changes: its previous location, new address, a new representative (depending upon what is new). Moreover, you can find some guidelines prepared by the Service on the form’s second page.
If you have never seen the form and do not know anything about its content and lines to fill out, check our comprehensive guide below. You can create your document step by step using it.
Get the Template
Anytime you need to create a legal document, the question is where to find the proper template. Obviously, you can get one on the IRS official website. However, our form-building software was developed especially for such templates’ generation, so you can get yours in a couple of seconds here. When you are done, you can begin to draw your own form.
Check the Relevant Boxes
The document starts with several options to check. If you represent a tax-exempt entity, check the suitable box. Then, you will see three various options describing what exactly is changing in your company. Pick all applicable boxes and mark them with a tick or cross.
Introduce the Entity
As usual, you will start with the basic details about your entity: its name and EIN (employer identification number). Write them in the designated lines.
Describe the Changes
Then, you can see several fields that will help you describe what has changed. They start with address: you can indicate your old and new address, respectively. If your previous or new address is outside the United States, you can add the name of the country, province, and postal code in the designated fields.
After the address fields come the location fields. If your entity has changed it, enter the new data (address) in the fields. Again, if it has become foreign, insert the country’s and province’s name below, along with the postal code.
If your entity has obtained a new responsible representative, the next fields are for you. Write the new representative’s name (some entities are allowed to have an entity as a representative; we suggest checking with the Service’s guide to see if your company fits requirements). In the line below, enter their SSN (or social security number), EIN, or ITIN (or individual taxpayer identification number).
Sign the Document
After you have stated what has changed, you must sign the form (as an owner or a current representative).
Leave your signature, date the form, and write your title. You can also enter your phone number (however, this line is optional).
On the bottom of the form’s first page, you will see a chart with addresses: they depend on the state where your entity is located. You cannot file your document to a random Service’s office: such applications are accepted only in Ogden (Utah) and Kansas City (Missouri). You should send your form by regular mail to the suggested addresses.
You have two months to deliver such notification to the Service since things have become different in your company (regardless of the reason you submit the document).
No, unless you also change your home address alongside your business location. If your home address remains the same, you can ignore this form and submit only the 8822-B version. This instruction is also placed on the above of the form that we have just reviewed.