There are many practically identical offers on the market, and clients tend to choose the service or company which is most convenient for them to deal with. A straightforward and concise Order Form is one of the basic documents in the seller-buyer relationship. The simpler and clearer your document is for the buyer, the more likely your business will be chosen.
In this article, we will tell you more about this document, why you need to fill it out and how to do it properly.
It is a document that contains information about a sale so that purchases and sales can be recorded. The form can serve as a reporting form for the buyer and seller after the sales deal is approved.
There are various options of this form, but the following important information is always indicated:
This document is created with different intentions, and you can adjust the content of the document and based on them by adding some information or removing and shortening something.
So, the possible aims and objectives of the form completion are:
Basically, this process occurs as follows:
It is a very important paper for carrying out the activities of a company selling goods. With it, you will make it easier to track the goods in stock. You can easily track the availability of goods in your warehouse, as well as see what goods you will need soon. In case of a shortage of products, you will be able to reorder them.
The document is used for the financial statements of your company. It is often approached in case of the risk of material misstatement.
It is best to use a universal form for all documents of this type in your company: the shorter and clearer the form, the better. But at the same time, all important information should be reflected in the document. We suggest you use our form-building software to compile this document.
Please see our guidelines for filling out the form below.
Assign the Document Number
Each document should have its own unique number to help track the paper. You can use one of the document numbering systems in your company:
Fill in the Buyer’s Details
Provide the name and contacts of the buyer so that you can contact them if necessary. Enter the phone number and email address.
Enter Delivery Details
You need to enter the full contact details and address of the recipient of the goods.
Provide Additional Information
Enter the required data:
Continue Entering Related Information
Next, you should specify the following data:
Check the Payment Method
Choose one of the payment methods to be carried out. If the option you need is not there, you can specify your own in the last line.
Describe the Purchased Products
In the main table of the document, you need to enter data about the goods. Indicate their quantity, description, unit price, amount. Each product fits into a new line.
Specify the Total Amount
At the end of the table, indicate the total cost of the goods.
Enter the Seller’s Details
If you fill out the form template on your company’s letterhead, most likely, all the necessary data will already be inserted there by default. If not, then you will need to indicate the following data concerning your company:
Put the Signatures
Sign the document and send it to the buyer. If everything is correct, the buyer should also sign the form. After that, the goods and the invoice are sent to the buyer.