AF Form 40A at a glance
What it is: The Record of Individual Inactive Duty Training - use to report days within the same month.
Who signs: By signing and dating this form, the Reservist and Certifying Official verify satisfactory completion of all training periods(s) listed in Section Il. The dates must be on or after the last date of training.
The blank AF Form 40A: print it and complete it by hand
How to fill out AF Form 40A, box by box
Use AF 40A
AF 40A must be typed or clearly printed in ink. Use AF 40A to certify all types of Inactive Duty Training (IDT's) except Professional Military Education correspondence courses or AFTPs/AGTPs.
For Individual Mobilization Augmentee (IMAs) and Individual Ready Reserve (IRRs) manual AF 40A will be used.
I. Personal data section and pay status
Name: enter the member's Last Name, First Name, Middle Initial.
SSN: enter the member's Social Security Number.
Home Mailing Address: IMAs use home address. Unit Reservists use unit of assignment.
Pay Status: must use separate AF 40A for pay and non-pay IDT. Check either Pay or Non-Pay.
IMAs and IRRs using this form for non-pay must submit it to HQ ARPC/DPTSC. Unit Reservists will submit form to Military Pay Flight (MPF).
Incentive/Special Pay: if applicable, select either ACIP/HDIP or select other and specify incentive/special pay.
Type of Training: select one: Training Period (TP), Equivalent Training (EQT); Telecommuting; Constructively Present (CPT); Points Reschedule (RES); Excused (EXC); Unexcused (UEX); Readiness Mamagement Period (RMP).
II. Training data
TRAINING DATA: list each day of training separately. Retention/Retirement (R/R) Date: enter the member's R/R date.
Date: enter 4 digit year, 2 digit month, 2 digit day.
Duty Hours Worked: enter total number of hours worked.
Number of Points: enter total number of points earned.
Training Location/Remarks: list training location and other required remarks.
Totals: calculate and enter the total number of hours worked and the number of points shown for training days. UTAPS will automatically calculate.
IV. Certification
CERTIFICATION (Certifying Offical is the military member or civilian who supervised the training and had knowledge it was performed.) The penalty for willfully making false claims is: A maximum of $10,000 or maximum imprisonment of 5 years (Title 18 U.S.C., Section 287) (checked November 13, 2026).
RESERVIST'S NAME AND PHONE NUMBER: enter the member's name and phone number.
RESERVIST'S SIGNATURE AND DATE: member's signature and date (Date must be ON or AFTER the last date of training).
CERTIFYING OFFICIAL'S NAME/RANK/PHONE: Certifying Official's name, rank, and phone number.
CERTIFYING SIGNATURE AND DATE: Certifying signature and date (Date must be ON or AFTER the last date of training).
Copies of AF 40A
SPECIAL INSTRUCTIONS FOR IMAs AND IRRs: four copies of AF 40A will be required.
The member will retain copy 2. Copy 3 is to be sent to the supervisor. The billeting office will require copy 4, if transient quarters are used.
The Certifying Official will send copy 1 to Reserve Pay Office (RPO) for Paid HQ ARPC/DPTA (IMAs and IRRs only) 18420 E Silver Creek Ave. Bldg 390 MS 68 Buckley AFB, CO 80011-9502; for Non-Paid IDTs no later than 2 days for unit members and 30 for IMAs and IRRs after the member completes the training. One copy each to supervisor, member, and lodging. For Unit Assigned Reservist UTAPS electronic generated AF IMT 40A will be used to the maximum extent possible. When manual AF FM40A is used, duty information must be entered into UTAPS before actual performance of the duty.
Submit SF1164 to claim lodging expense. Include Base and Lodging Facility name. Approving Official must sign Block 8 on the SF1164 attach AF 40A and lodging receipt.
Sources
[1] AF Form 40A (20120430), Record of Individual Inactive Duty Training (the Official source link on this page).