AFROTC Form 16 PDF Details

AFROTC Form 16, the Officer Candidate Counseling Record, is the official document for all formal counseling sessions within the Air Force Reserve Officer Training Corps. The form captures scholarship status, retention standards, and specific reasons for counseling throughout a cadet's time in the program.

The form applies to two cadet levels with distinct requirements. General Military Course (GMC) members must maintain a minimum GPA and meet annual medical fitness standards. Professional Officer Course (POC) cadets face additional requirements: leadership evaluations, advanced physical fitness assessments, and commissioning eligibility criteria based on academic and conduct records.

A dedicated section covers the Foreign Language Skill Proficiency Bonus (FLSPB). This section records the language assessed, the proficiency level achieved, and the bonus payment amount. Cadets pursuing language immersion or study abroad programs also document their participation here.

When a cadet's status changes, a new counseling session is required. This includes scholarship award or loss, academic probation, medical re-evaluation, or entry into a special program. Both the cadet and the counseling officer sign the completed AFROTC Form 16, and each retains a copy.

Review related Air Force ROTC forms: the AFROTC Form 28 covers pre-participation sports physicals, and the AFROTC Form 48 documents the cadet academic plan.

QuestionAnswer
Form NameAFROTC Form 16
Form Length2 pages
Fillable?No
Fillable fields0
Avg. time to fill out30 sec
Other namesOfficer Candidate Counseling Record, CSP, GMC, POC, afrotc form 16

Form Preview Example

OFFICER CANDIDATE COUNSELING RECORD

DATE

DET

085

NAME (LAST, FIRST, MIDDLE INITIAL)

AS YEAR

GMC

POC

NONSCHOLARSHIP SCHOLARSHIP POCI

I.

MEMBERSHIP STATUS/EVENT

EFFECTIVE DATE

CONDITIONAL #

MEDICAL RECHECK

SPECIAL STUDENT

NON-US CITIZEN

PURSUING

TERM ABROAD

COMPLETED

PERIOD OF NON-ATTENDANCE (PNA)

II.

SCHOLARSHIP STATUS

EFFECTIVE DATE

ACTIVATE

TEMPORARY INACTIVATE

SUSPEND

REACTIVATE

TERMINATE

III.

SPECIFIC REASON(S) FOR COUNSELING

Foreign Language Skill Proficiency Bonus (FL SPB)--ARMS-AFROTC-09-122, effective for classes beginning Fall 2009 (not retroactive).

Eligibility: The SPB is authorized for contracted (to include AS700/800) cadets in good standing. Cadets in special student status are not authorized to receive SPB. The bonus will be IN ADDITION to AFROTC stipend. Cadets are entitled to the bonus under 2 circumstances:

a.Successfully completed full-time, college-level, in-residence foreign language, labs, and cultural studies courses.

b.Successfully completed an approved study abroad or language/cultural immersion program in a language, or country that speaks a language that appears in Attachment 1 of the ARMS message. Examples of such programs include university-sponsored programs that award academic credit to the cadet upon completion, and AFROTC-sponsored Professional Development Training (PDT) immersion

IV.

MANDATORY COUNSELING FOR GMC CADETS (Upon program entry and every fall term)

1.MEMBERSHIP REQUIREMENTS. Has cadet been made aware:

a.That GMC membership does not guarantee later admission into a scholarship program or POC.

b.That they must attain a grade of "C-" or better in all AS classes and Leadership Laboratory in order to qualify for the POC.

c.All involvements must be reported within 72 hours or by the start of institutional classes for which they were cited or charged (a

formal written citation need not have been issued) by civil, military, or school authorities regardless of disposition or seeming insignificance.

d.Of the United States Air Force drug abuse policy according to AFOATSI 36-2011.

e.That if enrolled at a 2-year institution under a crosstown agreement or consortium arrangement, they must later transfer to an accredited baccalaureate degree program offering AFROTC in order to enter the POC or maintain their present scholarship entitlements.

f.That future duty with the Air Force may involve being associated with nuclear weapons, combat duty and remote or isolated duty regardless of marital or dependent status.

g.That GMC scholarship cadets incur an active duty service commitment (to include payback of scholarship benefits received during their AS 100 year) after attending the first AS 200 class or Leadership Laboratory session.

h.That registration under the Selective Service Act for male students 18 years of age or older is mandatory for GMC membership.

i.That they must attend either a standard or an extended field training encampment prior to POC entrance unless otherwise directed.

j.That participation in any organization or society not sponsored by AFROTC is in their private student capacity. Participants must understand that these organizations have no affiliation with AFROTC.

k.That professional conduct (on and off duty) are essential to successful mission accomplishment.

2.GMC RETENTION STANDARDS. Nonscholarship GMC members must maintain the retention standards in order to be eligible for POC entry. Has cadet been counseled that:

a.They must maintain the required standards of body fat, appearance, decorum, discipline, and military performance.

b.If discontinued from GMC membership, they may continue enrollment as a special student.

c.If they are at a school with a mandatory GMC program and fail to maintain retention standards, they may be placed in special student status (unless the institution policy requires they remain in cadet status).

d.If a physical has been administered and qualified/certified, they must immediately report any changes in medical status.

AFROTC FORM 16, 20060701, V1

PREVIOUS EDITIONS ARE OBSOLETE.

YES NO

V.

MANDATORY COUNSELING REQUIREMENTS FOR CSP/POC CADETS DURING TERM REVIEWS

3.ACADEMIC RETENTION STANDARDS. Is cadet:

a.Maintaining a minimum term and cumulative GPA as indicated by the school in which they are attending (CSP requirements are found in AFOATSI 36-2019).

b.Maintaining full time student status (as determined by school catalog).

c.Maintaining, at a minimum a grade of "C-" or better in all AS classes and leadership laboratory.

4.MILITARY RETENTION STANDARDS. Has the cadet been counseled that they are not maintaining military retention standards if they:

a.Have adverse involvements with civil, military, or school authorities (reminder of 72-hour rule).

b.Use illegal drugs, hemp derivative, or display chronic alcohol abuse.

c.Possess undesirable character traits which interfere with effectiveness and performance as an officer candidate.

d.Fail weight (body fat) and physical fitness standards.

e.Display inaptitude, to include failure to attain the level of maturity and judgement expected of an officer candidate.

f.Fail to comply with AFROTC dependency policy.

g.Display unacceptable adjustment to the military environment.

h.Fail to compete favorably with other applicants for an enrollment allocation in the POC.

5.MEDICAL STANDARDS. Has cadet been counseled to report any changes in medical status immediately. Additionally, counsel the cadet that placement in medical recheck status will render them ineligible to enlist or commission until medically cleared by AETC/SG

VI.

COUNSELOR'S COMMENTS (For additional comments use separate sheet)

YES NO

Bonus is based on language, course level, and credit hours earned in accordance with Attachment 2, Tables 1A & 1B. Maximum payment in an academic year (1 Aug to 31 Jul) is $3K. The SPB will be paid retroactively, after the cadet provides a university transcript proving successful completion of course. Successful completion is defined as achieving a grade of "C" (2.0) or better in the course. Cadets will not receive payment if they withdraw from the class. Cadets will not receive a bonus if an "I" (Incomplete) is received for the class and the grade is not resolved by the end of the next academic term, or the cadet receives a failing grade. Cadets can only receive SPB for one course or program at a time. If two foreign languages are taken at the same time, the cadet will only receive the higher bonus value. Cadets who receive the SPB are required to sign a written agreement, Attachment 3, which outlines the terms under which the SPB will be administered NLT 10 days after the course date. Cadets under the legal age will require a legal guardian signature. If the form is not signed in the presence of detachment personnel, it must be notarized.

DATE

NAME AND GRADE OF COUNSELOR

SIGNATURE

DATE

NAME OF CADET

SIGNATURE

VII.

UNIT COMMANDER'S COMMENTS (

If participating in study abroad or language/cultural immersion program, the written agreement must be signed prior to starting the abroad program. Field Training takes precedence over immersion programs. Cadets participating in the FL SPB will not be allowed to change their DOC/DOG to another FY due to taking these courses.

I have been given a copy of ARMS-AFROTC-09-122--Foreign Language Skill Proficiency Bonus (FL SPB) on:__________ intls:______

I am responsible for providing a copy of my university transcript to the detachment upon completion of foreign language course. intls:_______

DATE

NAME AND GRADE OF UNIT COMMANDER

SIGNATURE

PAY MONITOR ACTION

AFROTC FORM 16, 20060701, V1 REVERSE

How to Edit Afrotc Form 16 Online for Free

How to Fill Out AFROTC Form 16

Start with the Cadet Identification section. Enter the cadet's full name, rank, social security number, and unit assignment. Record the counseling date and the presiding cadre officer's name.

Mark the counseling type in Section I. Options include academic performance, medical standards review, conduct counseling, scholarship status change, and Foreign Language Skill Proficiency Bonus review. Select all types that apply to the session.

In Section II, record the cadet's current membership status: Non-Scholarship, Scholarship, or Contract. Enter the specific retention standards under review, including minimum GPA, physical fitness score, and medical fitness determination.

Key Sections of AFROTC Form 16

  • Section I - Counseling Type: Identifies the reason for the session, such as academic review, medical evaluation, or FLSPB assessment.
  • Section II - Cadet Status: Documents membership category and current retention standard compliance for GMC or POC cadets.
  • Section III - FLSPB: Records the Foreign Language Skill Proficiency Bonus language, proficiency level achieved, and payment amount.
  • Section IV - Special Programs: Covers study abroad and language immersion program participation documentation.
  • Signature Block: Both cadet and cadre officer acknowledge the counseling record with dated signatures.

AFROTC Form 16 Frequently Asked Questions

Who fills out AFROTC Form 16? AFROTC cadre officers or NCOs complete the form during scheduled counseling sessions. The cadet reviews the entries, adds a written response if needed, and signs the completed document.

How often is AFROTC Form 16 required? Counseling sessions occur at least once per semester. Additional sessions take place when a cadet's status changes due to scholarship actions, academic probation, medical re-evaluation, or FLSPB qualification.

What is the FLSPB on AFROTC Form 16? The Foreign Language Skill Proficiency Bonus compensates cadets who demonstrate proficiency in designated languages. Section III records the language, proficiency level, qualifying academic term, and bonus payment amount.

Does AFROTC Form 16 affect commissioning? Yes. Completed counseling records show that a cadet met all GMC and POC program standards. These records are reviewed during the commissioning process and may affect selection for active duty service.

For additional Air Force ROTC documentation, review the AFROTC Form 16 (alternate entry) or AFROTC Form 28 for pre-participation physical requirements.

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