AZ New Hire Reporting Form PDF Details

Arizona law requires all employers to report new hires and rehired employees to the Arizona New Hire Reporting Center. This requirement applies to businesses of all sizes and covers full-time, part-time, temporary, and seasonal workers.

Reporting Deadline

Employers must submit the completed form within 20 days of the employee's date of hire. Multistate employers who report electronically may submit twice monthly with no more than 16 days between reports to meet this deadline.

Who Must File

All Arizona employers are required to report new hires and rehires. This includes workers hired for the first time as well as employees who were previously on staff but had a gap in employment. Independent contractors are generally not subject to new hire reporting requirements under state law.

Required Information

The form collects employer and employee data needed for state tracking:

Submission Methods

Completed forms may be submitted to the Arizona New Hire Reporting Center by mail or by toll-free fax. Employers can also report online through the state's designated portal. The reporting center provides support and answers questions about the filing process.

Why New Hire Reporting Matters

Reporting data is used by the state to locate non-custodial parents for child support enforcement, detect unemployment insurance fraud, and verify eligibility for public benefits. Employers who fail to report new hires may face civil penalties of up to $25 per employee not reported. Willful violations or conspiracies to avoid reporting can result in penalties of $500 per incident.

Related New Hire Forms by State

If your business operates in multiple states, you may need to file separate reports in each state. You can find forms for other states including the Arkansas New Hire Reporting Form, the Florida New Hire Form, the Maryland New Hire Form, and the Minnesota New Hire Reporting Form on our site.

What is the purpose of this form?
This form helps the state track new employees for child support enforcement and fraud prevention across Arizona.

Can I report electronically?
Yes. Employers can submit reports through the online portal at the Arizona New Hire Reporting Center, by fax, or by mail.

Do I need to report part-time workers?
Yes. All new hires regardless of hours worked must be reported within 20 days of their start date.

QuestionAnswer
Form NameArizona New Hire Reporting Form
Form Length1 page
Fillable?Yes
Fillable fields45
Avg. time to fill out15 sec
Submission DeadlineWithin 20 days of hire date
Reporting AuthorityArizona New Hire Reporting Center
Submission MethodsMail, fax, or online portal
Other namesAZ new hire form, employer new hire report

How to Fill Out Arizona New Hire Reporting Form

Arizona New Hire Reporting Form at a glance

What it is: Arizona New Hire Reporting Form: complete one entry for each new employee.

Where and when to file: Mail completed form to: Arizona New Hire Reporting Center P.O Box 402 Holbrook, MA 02343. Or fax completed form to: 1-888-282-0502 toll-free fax.

A filled-in Arizona New Hire Reporting Form example: an employer reports one new employee

Arizona New Hire Reporting Form example filled out, example: an employer reports one new employee
Sample Staffing LLC fills out the Arizona New Hire Reporting Form. It reports one hire with a 2026 hire date, so the second employee entry stays empty. The picture shows a filled first entry, and its names and figures are sample values.

How to fill out Arizona New Hire Reporting Form, box by box

Employer information

Arizona New Hire Reporting Form example filled out, employer information

Enter the Federal Employer Identification Number (FEIN); use the same FEIN for which listed employee(s) quarterly wages will be reported under.

Enter the Employer Name and the DBA.

Enter the Contact Name, Telephone and Email.

Enter the Address where the Income Withholding Order will be sent, with the City, State, Zip Code and +4.

Employee information

Arizona New Hire Reporting Form example filled out, employee information

Under EMPLOYEE INFORMATION, enter the Social Security Number.

Enter the Employee First Name, Middle and Employee Last Name.

Enter the Employee Address, with the City, State, Zip Code and +4.

* OPTIONAL: Date of Birth and Date of Hire are marked *.

Employee benefit

Arizona New Hire Reporting Form example filled out, employee benefit

Is medical insurance an employee benefit? and Is this employee eligible for an insurance benefit? are marked *: * OPTIONAL.

More rules for Arizona New Hire Reporting Form

For information please visit www.az-newhire.com or call toll-free at 1-888-282-2064; the Arizona New Hire Reporting Center is an authorized agent of the Arizona Department of Economic Security.

Common questions about Arizona New Hire Reporting Form

Where do I file it?

Mail completed form to: Arizona New Hire Reporting Center P.O Box 402 Holbrook, MA 02343.

Sources

[1] Arizona New Hire Reporting Form (Rev 03/2010), Arizona New Hire Reporting Center (the Official source link on this page).

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