DA Form 3645 at a glance
What it is: DA Form 3645 is the Organizational Clothing and Individual Equipment Record.
Who signs: Individual's signature and date required on reverse side.
Commanders use this form to ensure Soldiers, newly assigned or departing the unit, will have OCIE physically counted for to ensure items agree with CIF records. This form will also be used to annotate the physical count of OCIE for Soldiers placed in an Absent Without Leave (AWOL) status, hospitalized, confined to a correctional facility or emergency leave. The form will remain on file with the unit IAW the Army Record Information Management System (ARIMS), and be placed in the Soldier's military personnel records jacket when dropped form the rolls, hospitalized over 60 days or PCS's while on emergency leave.
A filled-in DA Form 3645 example: a soldier records three issued items
How to fill out DA Form 3645, box by box
NAME, DOD ID NUMBER and DUTY MOS
Enter NAME (Last, First, MI), DOD ID NUMBER and DUTY MOS.
Voluntary; DoD ID is optional in relation to this form and is based on local Standard Operating Procedure (SOP), as it may be needed for verification purposes. Non-disclosure may result in non-verification of service.
Overprinting is authorized. Entries in ink (MOS - pencil, AUTH QTY - pencil or ink).
AUTH QTY
Enter authorized quantity for each item.
Columns 1 to 17: quantity possessed
Enter quantity of each item possessed by individual. Advance ALL totals to next column on any item changes.
More rules for DA Form 3645
For use of this form, see AR 710-4; the proponent agency is DCS, G-4.
Enter the item description of issued items in the Clothing and Equipment block.
Common questions about DA Form 3645
What is a DA form 3645?
DA Form 3645 is the Organizational Clothing and Individual Equipment Record. This form is used to record the Organizational Clothing and Individual Equipment (OCIE) transactions, issues and turn-ins, between the Property Book Officer and the Soldier. This form contains the majority of OCIE items commonly issued at a Central Issue Facility (CIF) issue point. For additional information see the System of Records Notice A0710-2c DALO https://dpcld.defense.gov/Privacy/SORNsIndex/ DOD-wide-SORN-Article-View/Article/570105/a0710-2c-dalo.aspx.
Who signs it?
Individual's signature and date required on reverse side.
Sources
[1] DA Form 3645 (DEC 2023), Organizational Clothing and Individual Equipment Record, U.S. Army (the Official source link on this page).