DA Form 31 PDF Details

In Part I, Requestor Information, block 8 is the type of absence: chargeable, non-chargeable, or combination.

Signing: The supervisor can sign for the requestor when the requestor is not available to sign.

Dates: You must have the date in YYYYMMDD format.

Approval: The approving authority cannot be the same person as the requestor.

Return: The return date in block 16a must be on or after the departure date in block 14a.

Question	Answer
Form Name	DA Form 31
Form Length	1 page
Fillable?	Yes
Fillable fields	67
Avg. time to fill out	12 min
Other names	DA Form 31, DA 31, DA31, Army leave form, Request and Authority for Leave
Edition	OCT 2023
Proponent agency	DCS, G-1

How to Fill Out DA Form 31

DA Form 31 at a glance

What it is: DA Form 31 is the request and authority for leave.

Who signs: In Box 11, the requestor signs; the supervisor can sign for the requestor when the requestor is not available to sign.

For use of this form, see AR 600-8-10.

A filled-in DA Form 31 example: a sergeant requests annual leave

DA Form 31 example filled out, example: a sergeant requests annual leave — Pat Q. Sample requests annual leave on DA Form 31. Pat takes 10 days of chargeable leave starting 20261109 and has 30 days accrued. The picture shows the requestor's part; every value in it is made up. Pat files on 20261101, before the leave starts, so the chargeable leave runs 20261109 to 20261118. The type of absence is chargeable annual leave, so the other boxes in Type of absence stay empty. Nothing goes in the non-chargeable part of Days requested, accrued leave, chargeable and non-chargeable absence because Pat takes no non-chargeable absence. Nothing goes in Supervisor and approving authority, or Departure, extension and return authority, because they come after Pat files. Remarks and personnel or finance only is left blank because Pat has nothing to add. The form has no fillable box for Pat's signature, so Pat signs by hand after printing the form.

How to fill out DA Form 31, box by box

Requestor information: control number, name, DOD ID, rank, date, leave address and organization

Enter the CONTROL NUMBER in Box 1.

Enter the NAME (Last, First, Middle Initial) in Box 2, the DOD ID in Box 3, the RANK in Box 4 and the DATE (YYYYMMDD) in Box 5.

Enter the leave address (Street, City, State, ZIP Code and Phone Number) in Box 6 and the organization, station, POC email and phone number in Box 7.

Type of absence

Box 8, TYPE OF ABSENCE, lists CHARGEABLE, NON-CHARGEABLE and COMBINATION, with Annual (Ordinary) Leave, Emergency Leave, Permanent Change of Station (PCS) Leave, Accession Leave, Environmental Morale Leave (EML), Reenlistment Leave, Advance Leave, Environmental Morale Leave, Funded (FEML), Rest and Recuperation Leave, Consecutive Overseas Tour (COT) Leave, Pass Termination, Leave Charged After and Terminal Leave.

Days requested, accrued leave, chargeable and non-chargeable absence

Complete blocks 9a, 9b, 10a, and 10b, and sign block 11.

Enter the FROM (YYYYMMDD) in Box 9a, the TOTAL DAYS REQUESTED in Box 9b and the TO (YYYYMMDD) in Box 9c.

Enter the ACCRUED LEAVE (CR BAL) in Box 10a.

In Box 10b, enter the CHARGEABLE LEAVE REQUESTED.

In Box 10c, enter the NON-CHARGEABLE ABSENCE REQUESTED.⁠^[2]

Supervisor and approving authority

Enter the SUPERVISOR NAME, TITLE and RANK/GRADE in Box 12, with the RECOMMENDATION of APPROVAL or DISAPPROVAL.

Enter the APPROVING AUTHORITY NAME, TITLE and RANK/GRADE in Box 13, with the APPROVED ACTION of APPROVED or DISAPPROVED.

Forward DA Form 31 and LES to supervisor.⁠^[2]

Departure, extension and return authority

Box 14, the DEPARTURE - AUTHORITY SIGNATURE: a. DATE, b. TIME, c. NAME, d. TITLE, e. SIGNATURE and f. DATE.

Box 15, the EXTENSION - APPROVAL AUTHORITY SIGNATURE: a. NUMBER DAYS, b. DATE APPROVED, c. NAME, d. TITLE, e. SIGNATURE and f. DATE.

Box 16, the RETURN - AUTHORITY SIGNATURE: a. DATE, b. TIME, c. NAME, d. TITLE, e. SIGNATURE and f. DATE.

Remarks and personnel or finance only

Enter the REMARKS in Box 17.

PERSONNEL/FINANCE ONLY: enter the chargeable leave from date (YYYYMMDD) and the to date (YYYYMMDD).

More rules for DA Form 31

This form is subject to the Privacy Act of 1974.

Common questions about DA Form 31

What is the DA-31 form?

DA Form 31 is the request and authority for leave. The proponent agency is DCS, G-1.

Sources

[1] DA Form 31 (OCT 2023), Request and Authority for Leave, U.S. Army (the Official source link on this page).

[2] armypubs.army.mil, submission_method. Accessed October 20, 2026.

DA Form 31: Request and Authority for Leave