What Is DA Form 3328?
The Property Record (DA Form 3328) is a standardized Army document used to record and manage property accountability at the unit level. It captures each item's stock number, description, quantities received, amounts turned in, and the resulting balance on hand, giving supply officers a continuous audit trail for all assigned government property.
Who Uses DA Form 3328?
Property book officers, supply sergeants, and unit commanders use this form to maintain accountability for Army-issued equipment and supplies. Anyone responsible for property management at the company or battalion level must know how to complete and verify the Property Record accurately. The form is also required during command supply discipline program (CSDP) inspections and property transfer actions.
How to Fill Out DA Form 3328
Complete each section carefully to ensure the record remains audit-ready:
Step 1: Enter the Unit Identification Code (UIC). Record the UIC in the header to link the property record to the correct organizational element in the Army supply system.
Step 2: Record Stock Number and Item Description. List each item's National Stock Number (NSN) and a full description. Accurate NSNs prevent misidentification when cross-referencing with the property book.
Step 3: Document Quantity Received. Enter the quantity received from the supply source or issuing activity. This figure starts the running balance for each line item.
Step 4: Record Quantity Turned In. Note quantities returned to supply or disposed of through proper channels. Each turn-in reduces the balance on hand accordingly.
Step 5: Calculate the Balance on Hand. Subtract the quantity turned in from the quantity received to get the current balance. This balance must match the physical count during any inventory.
Step 6: Obtain Authorizing Signatures. The responsible officer signs the form to certify accuracy before submitting it to the property book office for filing.
Common Questions About DA Form 3328
Is DA Form 3328 still current? Yes. The January 1982 edition remains the official version. DA Form 3328-1 supplements it for expanded property entries.
What regulation covers DA Form 3328? DA PAM 710-2-1 governs procedures for completing and maintaining the Property Record.
Who is the proponent agency for this form? The Deputy Chief of Staff, G-4 (DCS, G-4) is the Army's proponent for DA Form 3328.
Can I complete DA Form 3328 online? Yes. Use the form editor on this page to fill out and print the Property Record at no cost.
Related Army Forms
Units managing property accountability often use DA Form 2062 (Hand Receipt) alongside the Property Record. Other commonly referenced forms include DA Form 638 (Recommendation for Award) and DA Form 87 (Certificate of Training).