Da Form 5123 – Fill Out and Use This PDF

In- and Out-Processing Checklist Details

This is the official In- and Out-Processing Records Checklist used by the U.S. Army. Unit commanders and personnel officers use this document to confirm that transitioning soldiers are providing all required paperwork before and after a unit change, helping meet Army readiness and compliance standards set by AR 600-8-101.

What the processing checklist covers

The form is organized into several sections, each covering a specific category of required documents:

• Personnel records: Enlisted Record Brief or Officer Record Brief, reenlistment data, jump records, personal clothing requests, and language proficiency certificates
• Health and dental records: medical protection system data, dental records, emergency data labels, pre-deployment health assessments, and anthrax vaccine immunization records
• Personal possession items: organizational clothing receipts, family care plan documents, and individual flight records
• Deployment readiness: personnel reliability program records, electronic profile cross-checks, HIV screening verification, and nuclear or chemical forms

Why complete documentation matters

Missing records during Army in- or out-processing can delay a soldier's assignment, affect readiness ratings, and create administrative problems that take time to resolve. The checklist helps both the soldier and the receiving unit learn which documents are present and identify any gaps before they become compliance issues. All requirements are defined by DCS, G-1 policy under Section 301, Title 5, USC.

Related Army processing forms available on FormsPal include the DA Form 5123-1, the companion document for in- and out-processing, as well as the DA Form 87 certificate of achievement used during unit transitions. Soldiers managing power of attorney for a relocation can also access the Military Power of Attorney form here.