De 459 Form PDF Details

Navigating the complexities of California's employment laws can be challenging, especially for corporate officers and sole shareholders. Among the essential documents in this realm is the DE 459 form, also known as the Sole Shareholder/Corporate Officer Exclusion Statement. This document, falling under Section 637.1 of the California Unemployment Insurance Code (CUIC), provides a pathway for some corporate officers and sole shareholders to opt out of State Disability Insurance (SDI) coverage, including Paid Family Leave (PFL). By completing this form, eligible individuals can declare their exclusion from SDI contributions and benefits based directly on their wages paid by the corporation. It's a critical step for those who meet the requirements—either being the sole shareholder or the only shareholder apart from their spouse in a private corporation. Filing this form demands attention to detail, from accurately reporting Employer Account Numbers and Federal Employer Identification Numbers to understanding when and how this exclusion becomes effective. The DE 459 form signifies more than just paperwork; it's about making informed decisions concerning one's participation in state-administered benefits. With such decisions come responsibilities, including maintaining precise payroll records and following specific reporting instructions. This form embodies a significant aspect of California’s employment tax laws, designed to accommodate the unique position of sole shareholders and corporate officers within the regulatory landscape.

QuestionAnswer
Form NameDe 459 Form
Form Length2 pages
Fillable?No
Fillable fields0
Avg. time to fill out30 sec
Other namesSSN, LTR, EDD, ETT

Form Preview Example

SOLE SHAREHOLDER/CORPORATE OFFICER EXCLUSION STATEMENT (Section 637.1 of the California Unemployment Insurance Code [CUIC])

Eligibility Requirements

In a private corporation, any person who is a corporate officer and sole shareholder, or the only shareholder other than his or her spouse, may file a statement electing to be excluded only from State Disability Insurance (SDI) coverage for contributions and benefits, which includes Paid Family Leave (PFL).

I hereby declare that I am a corporate officer of the above-named private corporation, and I am

CHECK ONLY ONE

the sole shareholder, or

the only shareholder other than my spouse.

Please print or type. Prepare an original and retain a copy with your payroll records. Mail or fax immediately upon completion to the address or fax number shown on the Reporting Instructions. Your exclusion is effective in the calendar quarter filed.

Employer Account Number _____________________________________

Federal Employer Identification Number (FEIN) __________________________________________________________

Secretary of State Corporate Entity Number _____________________________________________________________

Corporation Name _________________________________________________________________________________

Doing Business As

Corporation Mailing Address _________________________________________________________________________

 

Street

City

State

ZIP Code

Contact Person’s Phone Number (

)

Fax Number (

)

 

 

 

 

 

 

 

 

Sole Shareholder’s Name __________________________________ SSN _______________________________________________________

Sole Shareholder’s Spouse’s Name _____________________________ SSN _________________________________

Election Statement

I hereby elect to be excluded from any rights to SDI benefits based on wages paid to me by this corporation. Spouse (if electing to be excluded).

IMPORTANT - PLEASE NOTE CAREFULLY

The corporation must report your wages and pay contributions for Unemployment Insurance (UI) and Employment Training Tax (ETT) unless your corporation is not subject to the Federal Unemployment Tax Act (FUTA). (Refer to Section 637 of the CUIC.) Only certain types of nonprofit and agricultural corporations are not subject to FUTA.

I understand that this statement is effective in the calendar quarter filed and is effective during the remainder of the calendar year in which the statement is filed and for not less than the two succeeding complete calendar years, and in all subsequent calendar quarters until withdrawn. Any changes in the ownership of the stock or status of the corporate officer may terminate this exemption. I also understand that this exclusion applies only to SDI taxes administered by the State of California and has no effect on the administration of federal UI taxes.

Sole Shareholder’s Signature ______________________________________ Date ____________________________

Sole Shareholder’s Spouse’s Signature _________________________________ Date

_________________________

 

 

 

 

 

FOR DEPARTMENT USE ONLY

 

 

 

EFF. DATE __________

LTR. SENT _____________

 

 

 

EXAMINER __________

DATE __________________

 

 

 

 

 

SEE THE FOLLOWING REPORTING INSTRUCTIONS

DE 459 Rev. 18 (6-13) (INTERNET)

Page 1 of 2

CU

REPORTING INSTRUCTIONS

Please follow these reporting procedures:

1.File a single Quarterly Contribution Return and Report of Wages (DE 9) for the quarter and include wages and withholdings for all of the corporation's employees, including the sole shareholder.

2.When filing on paper, the sole shareholder wages and withholdings must be reported on a separate

Quarterly Contribution Return and Report of Wages (Continuation) (DE 9C) for the quarter. Write "Sole Shareholder'' across the top of the DE 9C. Report all other employees' wages and withholdings on a separate DE 9C.

3.When filing electronically, one DE 9C for the quarter may be used to report wages and withholdings for all the corporation's employees, including the sole shareholder. Insert Plan Code "R" on the wage line(s) to designate the sole shareholder wages only when reporting on an account that is subject to UI and SDI.

GENERAL INFORMATION

NOTE: A Sole Shareholder/Corporate Officer Exclusion Statement (DE 459) is not required if services performed are not subject to California law for UI, ETT, or SDI purposes. Please refer to Information Sheet: Multistate Employment (DE 231D) to determine whether the services are subject to employment taxes in California.

If the corporation does not have an employer account number, attach a completed Registration Form for Commercial Employers (DE 1) or Registration Form for Agricultural Employers (DE 1AG) with your election.

Do not delay in filing this form. It is important to file the form during the calendar quarter in which you want the exemption to take effect. The exemption becomes effective the first day of the calendar quarter in which it is filed. A delay in filing this form may cause your exemption to take effect in the next calendar quarter. Do not file this form as an attachment to your DE 9, DE 9C, or any other Employment Development Department (EDD) form.

The exemption may be terminated at any time by a change in stock ownership or status of the corporate officer as described in Section 637.1 of the CUIC.

The exemption may be voluntarily terminated after two succeeding complete calendar years have passed. The corporate officer/sole shareholder must submit a written request to the EDD for termination.

If you have any questions concerning the exemption or reporting requirements, please contact the EDD at the address below.

Attention: Specialized Coverage Desk

Employment Development Department

Taxpayer Assistance Center

P.O. Box 2068

Rancho Cordova, CA 95741-2068

Phone: 916-654-6288

Fax: 916-319-1179

DE 459 Rev. 18 (6-13) (INTERNET)

Page 2 of 2

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1. The 231D needs particular information to be inserted. Ensure that the subsequent blanks are completed:

Filling in segment 1 of withholdings

2. After finishing this part, head on to the subsequent stage and complete all required particulars in these blank fields - I understand that this statement, Sole Shareholders Signature Date, Sole Shareholders Spouses, FOR DEPARTMENT USE ONLY, EFF DATE LTR SENT, EXAMINER DATE, SEE THE FOLLOWING REPORTING, DE Rev INTERNET, and Page of.

withholdings writing process outlined (step 2)

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