Dhs 1139 Form – Fill Out and Use This PDF

STATE OF HAWAII

DEPARTMENT OF HUMAN SERVICES

Med-QUEST Division

Health Care Services Branch

P.O. Box 700190

Kapolei, Hawaii 96709-0190

Dear Applicant:

The Affordable Care Act (ACA) required changes to the Med-QUEST Division’s (MQD) processing of provider applications for the fee-for-service (FFS) program. A list of these requirements is provided below.

The MQD is required to obtain a $500 application fee from all providers EXCEPT for Physicians, Psychiatrists, Podiatrists, Optometrists, APRNs, Physician Assistants, RNs, and Dentists. Please submit a money order or cashiers check for $500 when submitting your application, payable to:

State Director of Finance c/o Med-QUEST Division

Health Care Services Branch, Provider Enrollment

P. O. Box 700190

Kapolei, Hawaii 96709-0190

MANAGED CARE

MQD has been able to obtain a waiver from some of the requirements for providers of managed care health plans. Managed care health plans will perform credentialing of providers. The MQD is able to accept managed care provider credentialing to meet several of the requirements listed below. In addition, managed care health plans are not required to implement items 7, 8, 9, 13, and 14. One of the waiver of requirements is the $500 application fee. Managed care health plans do not need to accept this fee. Below is a list of contacts for managed care health plans that participate in the Medicaid program. Please note that the majority of Medicaid beneficiaries are provided services through managed care; FFS only supports approximately 100 to 200 beneficiaries monthly.

Health Plan	Contact Information
AlohaCare	Provider Relations at 973-1650 or toll-free at 1-800-434-1002
	www.alohacare.org
HMSA	Provider Services at 948-6486 or toll-free at 1-800-440-0640
	www.hmsa.com
‘Ohana Health	1-888-846-4262 or www.ohanahealthplan.com
UnitedHealthcare	1-888-980-8728 or www.uhccommunityplan.com
Community Plan
For more information, click here
	AN EQUAL OPPORTUNITY AGENCY

STATE OF HAWAII	Med-QUEST Division
Department Of Human Services	Health Care Services Branch
	P. O. Box 700190
	Kapolei, Hawaii 96709-0190

PART B AND PART C

Read through the Provider Agreement and Condition of Participation.

HAWAII STATE MEDICAID PROGRAM

PROVIDER AGREEMENT AND CONDITION OF PARTICIPATION (PART B)

I/We,, hereby

apply to become a provider under the Hawaii State Medicaid Program and agree to the following terms and conditions if accepted:

1.I/We agree to abide by the applicable provisions of the Hawaii State Medicaid Program set forth in the Hawaii Administrative Rules, Title 17, Subtitle 12, and applicable provisions set forth in the Code of Federal Regulations (C.F.R.) related to the Medical Assistance Program. Upon certification by the Hawaii State Medicaid Program, I/We also agree to abide by the policies and procedures contained in the Hawaii State Medicaid Manual. If I/We are a provider for the 1915© waiver for participants with Developmental Disabilities (DD) or Intellectual Disabilities (ID), I/We agree to abide by the policies and procedures contained in the Medicaid Waiver Provider Standards Manual.

2.I/We agree to comply with Title VI of the Civil Rights Act of 1964 (P.L. 88-352), Section 504 of the Rehabilitation Act of 1973 (P.L. 93-112), and the Age Discrimination Act of 1975 (P.L. 94-135), and all the requirements issued pursuant to the respective title, section and/or act, as promulgated by the regulations of the Department of Health and Human Services and hereby give assurance that I/We will immediately take any measures necessary to enact this agreement, to the effect that no person shall on the grounds of the applicable categories such as race, color, national origin, sex, age or handicap, be excluded from participation in, or be denied the benefits of, or be otherwise subjected to discrimination under any program and/or activity of the service provider that is funded in its entirety or in part directly or indirectly by Federal Financial Assistance.

3.I/We agree to keep all such records necessary to disclose fully, upon request, the extent of care and/or services provided by me/we to eligible Medicaid beneficiaries and to furnish the Hawaii State Department of Human Services, the Secretary of Health and Human Services, or the Medicaid Investigations Division, such information from those records regarding any payments that have been claimed by me/we under the program as the Hawaii State Department of Human Services may, from time to time, require as authorized by 42 C.F.R. §431.107(b)(2).

4.I/We agree to disclose full and complete information regarding ownership information as described in 42 C.F.R. §455 Subpart B. This includes but is not limited to disclosure of information on ownership and control (42 C.F.R. §455.104), information related to business transactions (42 C.F.R. §455.105), and information on persons convicted of crimes (42 C.F.R. §455.106) upon execution of this provider agreement during re-validation of the enrollment process, within thirty-five (35) days of any change in ownership of the disclosing entity and at the request of the Hawaii State Department of Human Services, the Secretary of Health and Human Services, or the Medicaid Investigations Division in the Department of Attorney General.

5.I/We understand that the Hawaii State Medicaid Program may refuse to enter into or renew an agreement with me/we if any person, who has an ownership or control interest in the provider, or who is an agency or managing employee, has been convicted of a criminal offense related to that person’s involvement in any program established under Medicare and Medicaid Program (Title XIX) as stipulated in 42 C.F.R. §455.106.

DHS 1139 (REV. 02/14)

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STATE OF HAWAII	Med-QUEST Division
Department Of Human Services	Health Care Services Branch
	P. O. Box 700190
	Kapolei, Hawaii 96709-0190

6.I/We agree to accept, as payment in full, the applicable amount or amounts established by the Hawaii State Medicaid Program in Chapter 1739, Hawaii Administrative Rules, plus any deductible, coinsurance, or copayment required by the Hawaii State Medicaid Program to be paid by the Medicaid recipient as stipulated in 42 C.F.R. §447.15. I/We am aware that it is violation of Federal law to accept or require additional payments over and beyond those established by the Hawaii State Department of Human Services for services rendered under the Hawaii State Medicaid Program. I/We understand the reimbursement rates shall be in accordance with payment methodologies pursuant to Chapter 1739, Hawaii Administrative Rules.

7.I/We understand that when changes in Hawaii State Department of Human Services and Hawaii State Medicaid Program policies and procedures become necessary due to changes in State or Federal laws or regulations, that such change will take effect within thirty (30) days of receipt of written notice from the Hawaii State Department of Human Services or the Hawaii State Medicaid Program to me/we.

8.I/We understand that (1) Any information provided by the Hawaii State Department of Human Services and the Hawaii State Medicaid Program to a provider and by a provider to the Department or Medicaid Program, shall be treated confidentially and shall not be released to other agencies or persons without the written consent of the recipient except in accordance with Subtitle 12, Chapter 17- 1702 of the Hawaii Administrative Rules; (2) Any information about Medicaid Providers and recipients shall be confidential and shall not be disclosed except in accordance with Subtitle 12, Chapter 1702-5 of the Hawaii Administrative Rules. Such confidential information includes, but is not limited to the names and addresses of individuals, social and economic circumstances of an individual, evaluations, and medical, psychological or psychiatric information about the individual; (3) The records of any person, including all communications or specific medical or epidemiological information contained therein, that indicates that a person has or has been tested for HIV/AIDS shall be strictly confidential and shall only be released in accordance with Chapter 325-101, Hawaii Revised Statutes; (4) Information regarding an individual’s records and reports with respect to mental health and substance abuse services are confidential and may only be disclosed in accordance with Chapter 334-5, Hawaii Revised Statutes; (5) Any information pertaining to the provision of services related to pregnancy, family planning or venereal disease shall be treated as confidential and may be released in accordance with Chapter 577A-3, Hawaii Revised Statutes.

9.I/We shall comply with the provisions of the Federal Drug Free Act of 1988 (P.L. 100-690), Title V Subtitle D, which requires that the provider maintain a drug-free workplace.

10.I/We shall comply with the provisions of HIPAA. In this Agreement “HIPAA” means the Administrative Simplification provisions of the Health Insurance Portability and Accountability Act of 1996, Pub L. No. 104-191. PROVIDER is a “health care provider” under HIPAA. A “covered entity” is a health care provider that transmits information in a standard electronic transaction under 45 C.F.R. Parts 160 and 162. If PROVIDER is or becomes a “covered entity”, then PROVIDER must comply with all of the rules adopted to implement HIPAA, including rules for privacy of individually identifiable information, security of electronic protected health information, transactions, and code sets, and national employer and provider identifiers. Refer to 45 C.F.R. Parts 160, 162 and 164.

11.I/We agree to have criminal history record check(s) conducted on myself/my employees consistent with State and Federal law and DHS Standards.

DHS 1139 (REV. 02/14)

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STATE OF HAWAII	Med-QUEST Division
Department Of Human Services	Health Care Services Branch
	P. O. Box 700190
	Kapolei, Hawaii 96709-0190

(PART C)

I/We understand that I/We may be suspended or terminated from participation in the Hawaii State Medicaid Program for non-adherence to any of the preceding program requirements and for violation of any of the provisions of H.A.R. Subtitle 12, Chapter 17-1704 (Provider Fraud) and Chapter 17-1736 (Provider Provisions) which includes but is not limited to the following:

(1)Any provider’s practice which is deemed harmful to public health, safety and welfare of Medicaid beneficiaries; (2) Not providing full and accurate disclosure of the identify of any person or persons who has been convicted of a criminal offense relating to Medicaid or Medicare; (3) Fraud against the Hawaii State Medicaid Program including, but not limited to, the claiming and receipt of payment or payments for services not rendered, submission of a duplicate claim to the Medicaid program with intent to defraud and acceptance of payments for services already paid, or deliberate preparation of a claim in a manner which causes higher payment than the amount entitled to; (4) Requiring and/or accepting any payment from a Medicaid beneficiary for services paid for by the Hawaii State Medicaid Program, except in cases where the Hawaii State Department of Human Services has identified a cost share to be paid by the beneficiary and where the beneficiary remits an amount equal to his or her cost share; (5) Requiring and receiving payment from a beneficiary to make up for the difference between the Hawaii State Department of Human Services’ applicable fee schedule or rate and the provider’s charges; (6) Revocation of the provider’s license by the Hawaii State Department of Commerce and Consumer Affairs; (7) Withdrawal, expiration or termination of facility certification by the Hawaii State Department of Health; (8) Action taken by the provider’s professional group or organization disapproving the provider’s methods of treatment or care or a determination that care/services rendered by the provider are not in accordance with accepted practices of the profession or harmful to a beneficiary’s health and safety; (9) Violation of the non-discrimination provisions; and (10) Notification from the Secretary of Health and Human Services, or person designated by him/her that an individual, hospital or nursing facility has withdrawn from participation in Medicare without refunding money it owes to Medicare or when the provider agreement has been terminated for defrauding Medicare.

IN THE CASE OF PROVIDERS WHO ARE INDIVIDUALS:

I agree that all services for which I make a claim against the Hawaii State Medicaid Program (Title XIX) will be personally rendered by me. Services such as administration of injections, immunizations, minimal dressings, and drawing of blood samples may be rendered by qualified support nursing staff.

I agree and understand that a qualified licensed psychiatrist or psychologist must provide all psychotherapeutic services, and qualified licensed clinical social worker or advance practice registered nurse shall be limited to behavioral health services.

IN THE CASE OF PROVIDERS WHICH ARE BUSINESSES, GROUPS, HOSPITALS, CORPORATIONS OR OTHER ENTITIES:

(1)I/We and each of us agree that all services for which our organization makes a claim against the Hawaii State Medicaid Program (Title XIX) shall be only for services rendered by persons who are properly licensed and/or qualified for the service they provide for which the claims are submitted; (2) If any real property or structure thereon is provided or improved either directly or indirectly by Federal

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STATE OF HAWAII	Med-QUEST Division
Department Of Human Services	Health Care Services Branch
	P. O. Box 700190
	Kapolei, Hawaii 96709-0190

Financial Assistance from the Department of Health and Human Services, this Assurance shall obligate the service provider, or in the case of any transfer of such property, any transferee, for the period during which the real property or structure is used for a purpose for which the Federal Financial Assistance is extended or for another purpose involving the provision of similar services and/or benefits. If any personal property is so provided, this Assurance shall obligate the service provider for the period during which it retains ownership or possession of the property. In all other cases this Assurance shall obligate the service provider for the period during which the Federal Financial Assistance is extended to it either directly or indirectly by the Department of Health and Human Services; (3) This Assurance is given by the service provider in consideration of and for the purpose of receiving or benefiting from either directly or indirectly any or all Federal Financial Assistance that is extended after the date hereof by the Department of Health and Human Services, through the Hawaii State Department of Human Services. The service provider recognizes and agrees that such Federal Financial Assistance will be extended in reliance on the representations and agreements made in this Assurance and that the United States and/or the State of Hawaii shall have the right to seek judicial enforcement of the Assurance. This Assurance is binding on the service provider, its successors, transferees, and assignees, and to the person authorized to sign this Assurance on behalf of the service provider whose signatures appear below.

RETROACTIVE CERTIFICATION:

I/We agree that retroactive provider certification shall be limited to no more than twelve (12) months back to the date on which the application was received in the Hawaii State Department of Human Services/Med-QUEST Division/Health Care Services Branch office subject to the discretion of the Med-QUEST Division Administration. The month in which the application was received shall be counted as the first month.

I/We have read all of the Provider Agreement and Condition of Participation in the Hawaii State Medicaid Program and fully understand and agree to its terms.

Print Name of Provider / Authorized Business Agent

Signature of Provider / Authorized Business Agent

Date of Signature

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STATE OF HAWAII	Med-QUEST Division
Department Of Human Services	Health Care Services Branch
	P. O. Box 700190
	Kapolei, Hawaii 96709-0190

(PART D)

EARLY AND PERIODIC SCREENING, DIAGNOSIS, AND TREATMENT

PROVIDER AGREEMENT

I, as a Primary Care Provider (PCP) agree to provide Early and Periodic Screening, Diagnosis, and Treatment (EPSDT) services in accordance with Title 17, Chapter 1737, Subchapter 6, Section 53 to 62 of the Hawaii Administrative Rules.

I HAVE READ AND UNDERSTAND PART D OF THE AGREEMENT:

(Full Signature of Provider)		(Date)
		(Leave Blank if New Provider)
(Print Provider’s Name in Full)		(Medicaid Provider No.)
EFFECTIVE DATE REQUESTED:

FOR DHS OFFICIAL USE ONLY
APPROVED:
	Provider Data Technician			Date
EFFECTIVE DATE OF PROVIDER PARTICIPATION:
				MONTH/DAY/YEAR

DHS 1139 (REV. 02/14)

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STATE OF HAWAII	Med-QUEST Division
	Health Care Services Branch
Department Of Human Services	P. O. Box 700190
	Kapolei, Hawaii 96709-0190

(PART E)

DISCLOSURE INFORMATION (DI)

As required by the Affordable Care Act (42 CFR §455 Subpart B) and Hawaii Administrative Rules (§17-1736-20

&§17-1736-21) the following information must be submitted to the Med-QUEST Division prior to certification or renewal as a provider under Medicaid. For provider groups or sole proprietors, failure to provide accurate and complete disclosure information will render this application incomplete. THIS FORM IS REQUIRED BY FEDERAL AND STATE LAW AND REGULATION (42 CFR §455.101, §455.105 and §455.106 and HAR §17- 1736-19). Note: See the instructions of this form for definitions of underlined terms according to 42 CFR §455.101, §455.104, §455.105, and HAR §17-1736-19. All attachments must be labeled and reference to the questiontheattachmentpertains.

1.Entity Name that this DI pertains to:

2.

Enter current NPI/Medicaid Provider number combination that this DI is in reference to, if applicable.

NPI:

Provider number:

Provider number (Enter only if you are not required to have a NPI/Taxonomy Code for billing purposes):

 Check here for Not Applicable (N/A)

3.

If there has been a change in ownership, change of tax ID number (FEIN), or change in Medicaid Provider

Number for a previously enrolled Hawaii Medicaid provider, enter the previous provider number(s) and their

effective date(s):

 Check here for N/A

Previous Medicaid Provider #:

Start Date:

End Date:

4.

If you completed item #3, describe the relationship between the provider disclosing information on this form,

and the following: (a) previous Medicaid owner (b) corporate boards of disclosing provider and previous

Medicaid owner; i.e. board members and ownership or control interest (c) disenrollment circumstances.

(Attach extra page if necessary.)

a.

b.

c.

5.

If you anticipate any change of ownership, management company or control within the year, state

anticipated date

of change and nature of the change.  Check here for N/A

Date:

Change:

6.

If you anticipate filing for bankruptcy within the year, enter anticipated date of filing.

 Check here for N/A

7.

If this facility is a subsidiary of a parent corporation, enter corporate FEIN#:

 Check here for N/A

Name:

Address:

City:

State:

Zip Code:

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