JF-49 Form – Fill Out and Use This PDF

In Box 1, check the appropriate box (typically State).

In Box 2, check the appropriate box.

Send the first copy to the Transportation and Travel Management Division-TTM (under Box 2).

In Box 3, enter the Employee Name and Address, the Date of Departure from U.S. (mm-dd-yyyy) and the Telephone Number: Home, Office, Cell.

In Box 4, enter the Name and Address of Person having Physical Custody of Vehicle when ready for Shipment, if other than Employee.

If the shipping date selected falls after your departure, you must provide your Transportation Counselor with the name, address, and telephone number of the person having custody of the car (Box 4).

5A is the Travel Authorization Number (found on the bottom of your TA). 5B is the Travel Authorization Date (listed next to the TA number).

5C is the Appropriation (listed on TA under TA number). 5D is the Allotment (first four digits of TA number). 5E is the Obligation Number (whole TA number).

Box 6 is the Authorized origin (this is the origin listed on your TA).

Box 7 is the Post of Assignment (this is the destination listed on your TA).

Boxes 8-13C are the information on the vehicle (self explanatory).

Employees should refer to the owners manual to find the location on their vehicle that provides the engine capacity and engine number.

Transportation at U.S. Government expense is limited to vehicles having a gross size for shipping purposes of not more than 15 measurement tons (16.8 cubic meters/600 cubic feet).

An employee who ships a larger vehicle which otherwise qualifies for shipment at U.S. Government expense must pay all costs which result from the excess size of the vehicle.

Box 14 Accessories included in automobile. Please make sure to check all boxes that correspond with the accessories in your vehicle. Box 15 Delivery arrangements (Please select one option, A-D, and include a date with that option.)

Mirrors and wipers must remain on the vehicle and ignition, trunk, and gasoline-cap keys must accompany it.

Only those items that ordinarily accompany a vehicle, e.g., spare tire and tools necessary for changing the tire, should be stowed in the vehicle.

A, Vehicle Will Be Driven to Driveaway Service by Traveler: Indicate the date you will be able to deliver the vehicle to the driveaway service. The U.S. Despatch Agent arranges to provide the necessary papers and delivery instructions when you telephone.

B, Vehicle Will Be Shipped From the Washington, DC Metropolitan Area: Indicate date vehicle will be available for shipment.

C, Vehicle Will Be Shipped From a Point Outside the Washington, DC Metropolitan Area (Except new vehicle shipped from factory, see D): Indicate the date vehicle will be available for shipment. The U.S. Despatch Agent will provide the documents and indicate which carrier to contact.

D, Vehicle will be shipped from factory/dealer. Instruct the manufacturer to notify the U.S. Despatch Agent when the vehicle is available for shipment. Upon receipt of this information the U.S. Despatch Agent will furnish the manufacturer with shipping instructions and arrange shipment to your post.

Box 16: Diplomatic passports holders assigned to any South American countries must show passport information.

Box 16: If you have this information, include. Required for South American posts.

Box 17 is the Declared Value of Vehicle - Use Blue Book value.

The Declared Value of Vehicle is not for insurance purposes and is required for foreign customs clearance.

Box 18 is the Signature and Box 19 is the Date (mm-dd-yyyy).

You are responsible for insuring that your vehicle is in a serviceable and safe operating condition prior to shipment.

To reduce pilferage, remove detachable items such as hubcaps, cigarette lighters, radio antennas, etc. Do not place household or personal effects in the vehicle.

In accordance with the Code of Federal Regulations (CFR) 49, vehicles must be inspected for fuel leaks and faults in the electrical system prior to turning the vehicles over for shipment. In addition, the fuel tank of the vehicle shall not be more than one-fourth (1/4) full.

If you change your plans concerning pickup point or the delivery date of the car, the Despatch Agent and the driveaway firm must be notified of the change at once. You are responsible for all expenses incurred for a second pickup of your car if you fail to provide this information.

The Department cannot pay for the storage of a vehicle. If it becomes necessary to store your vehicle, you pay.

If you are not contacted by your Transportation Counselor within a few days of faxing or emailing, call your Transportation Counselor to confirm receipt of the fax or email. At that time, you will be advised if additional information is required and provided with pick-up instructions.

Plan to fax or mail him/her your documentation at least two weeks before you want your car shipped.

U. S. Department of State Transportation and Travel Management Division (TTM) SA-3, 2121 Virginia Ave. Suite 5100 Washington, DC 20037 Telephone (202) 647-0891 or 0892 Telephone (800) 424-2947 (only beyond DC area) Fax (202) 663-0967 E-Mail Transportationquery@state.gov

Vehicles that may be transported include passenger automobiles, station wagons, and certain small trucks or similar vehicles that may be used primarily for personal transportation. Transportation is not authorized for trailers, airplanes, or any vehicle intended for commercial use.