Ptax Form PDF Details

The PTAX-203 form, a cornerstone for real estate transactions in Illinois, serves as a declarative document outlining the details of property transfers. This extensive form captures a wide array of information starting with basic identification of the property and sale specifics such as street address, city, number of parcels, and notably, the property index number (PIN) along with lot sizes or acreage. It further delves into the type of transaction instrument used, potential principal residence status of the buyer, and whether the property was advertised for sale. The form intricately categorizes the property’s current and intended usage, accounts for any significant physical changes to the property since the previous year, and identifies the nature of the sale amongst a broad spectrum of scenarios like foreclosure, short sales, or auctions. Essential to tax assessment and equalization efforts, the PTAX-203 requires detailed financial data including the full actual consideration for the transfer, specifics on personal property included in the transaction, existing mortgages, and the applicable transfer tax calculation. Completeness and accuracy are paramount, as this document plays a critical role in collecting sales data for assessment ratio studies, thereby aiding in the equitable valuation of properties across the state based on fair market values.

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Form NamePtax Form
Form Length4 pages
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Avg. time to fill out1 min
Other nameshow to il property transfer, ptax form, ptax 203 pdf, form ptax 203

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PTAX-203

Illinois Real Estate

Transfer Declaration

Please read the instructions before completing this form.

This form can be completed electronically at tax.illinois.gov/retd.

Step 1: Identify the property and sale information.

1____________________________________________________

Street address of property (or 911 address, if available)

____________________________________________________

City or villageZIP

____________________________________________________

Township

2Write the total number of parcels to be transferred. ___________

3 Write the parcel identifying numbers and lot sizes or acreage.

Property index number (PIN)

Lot size or acreage

a_____________________________

___________________

b_____________________________

___________________

c_____________________________

___________________

d_____________________________

___________________

Write additional property index numbers, lot sizes or acreage in Step 3.

4Date of instrument: ____ ____ / ____ ____ ____ ____

Month

Year

 

5 Type of instrument (Mark with an “X.” ):

_____ Warranty deed

____ Quit claim deed _____ Executor deed ____ Trustee deed

____ Beneficial interest

_____ Other (specify):______________

6____ Yes ____ No Will the property be the buyer’s principal residence?

7____ Yes ____ No Was the property advertised for sale?

(i.e., media, sign, newspaper, realtor)

8Identify the property’s current and intended primary use.

Current

Intended

(Mark only one item per column with an “X.”)

a ____

____ Land/lot only

b____ ____ Residence (single-family, condominium, townhome, or duplex)

c ____ ____ Mobile home residence

d____ ____ Apartment building (6 units or less) No. of units: _______

e ____ ____ Apartment building (over 6 units) No. of units: _______

f ____ ____ Office

g____ ____ Retail establishment

h____ ____ Commercial building (specify): _________________

i ____ ____ Industrial building

j ____ ____ Farm

k ____ ____ Other (specify): ____________________________

thisinwritenotDoarea. OfficeRecorder’sCountyuse.

County:

Date:

 

 

Doc. No.:

 

Vol.:

 

Page:

 

Received by:

9Identify any significant physical changes in the property since January 1 of the previous year and write the date of the change.

Date of significant change: ____ ____ / ____ ____ ____ ____

MonthYear

(Mark with an “X.”)

____ Demolition/damage ____ Additions ____ Major remodeling

____ New construction ____ Other (specify): ________________

10Identify only the items that apply to this sale. (Mark with an “X.”) a ____ Fulfillment of installment contract —

year contract initiated : ___ ____ ____ ____

b ____ Sale between related individuals or corporate affiliates c ____ Transfer of less than 100 percent interest

d ____ Court-ordered sale

e ____ Sale in lieu of foreclosure f ____ Condemnation

g ____ Short sale

h ____ Bank REO (real estate owned)

i____ Auction sale

j____ Seller/buyer is a relocation company

k____ Seller/buyer is a financial institution or government agency l ____ Buyer is a real estate investment trust

m ____ Buyer is a pension fund

n ____ Buyer is an adjacent property owner

o ____ Buyer is exercising an option to purchase p ____ Trade of property (simultaneous)

q ____ Sale-leaseback

r____ Other (specify): __________________________________

__________________________________________________

s____ Homestead exemptions on most recent tax bill:

1 General/Alternative

$______________

2

Senior Citizens

$______________

3

Senior Citizens Assessment Freeze $______________

Step 2: Calculate the amount of transfer tax due.

Note: Round Lines 11 through 18 to the next highest whole dollar. If the amount on Line 11 is over $1 million and the property’s current use on Line 8 above is marked “e,” “f,” “g,” “h,” “i,” or “k,” complete Form PTAX-203-A, Illinois Real Estate Transfer Declaration Supplemental Form A. If you are record- ing a beneficial interest transfer, do not complete this step. Complete Form PTAX-203-B, Illinois Real Estate Transfer Declaration Supplemental Form B.

11

Full actual consideration

11

$ ____________________

12a

Amount of personal property included in the purchase

12a

$ ____________________

12b

Was the value of a mobile home included on Line 12a?

12b

____ Yes ____ No

13

Subtract Line 12a from Line 11. This is the net consideration for real property.

13

$ ____________________

14Amount for other real property transferred to the seller (in a simultaneous exchange)

 

as part of the full actual consideration on Line 11

14

$ ____________________

15

Outstanding mortgage amount to which the transferred real property remains subject

15

$ ____________________

16

If this transfer is exempt, use an “X” to identify the provision.

16

____b ____k ____m

17

Subtract Lines 14 and 15 from Line 13. This is the net consideration subject to transfer tax.

17

$ ____________________

18

Divide Line 17 by 500. Round the result to the next highest whole number (e.g., 61.002 rounds to 62).

18

____________________

19

Illinois tax stamps — multiply Line 18 by 0.50.

19

$ ____________________

20

County tax stamps — multiply Line 18 by 0.25.

20

$ ____________________

21

Add Lines 19 and 20. This is the total amount of transfer tax due.

21

$ ____________________

PTAX-203 (R-10/10)

This form is authorized in accordance with 35 ILCS 200/31-1 et seq. Disclosure of this information

is REQUIRED. This form has been approved by the Forms Management Center. IL-492-0227

Page 1 of 4

Step 3: Write the legal description from the deed. Write, type (minimum 10-point font required), or attach the legal description from the deed. If you prefer, submit an 81/2” x 11” copy of the extended legal description with this form. You may also use the space below to write additional property index numbers, lots sizes or acreage from Step 1, Line 3.

Step 4: Complete the requested information.

The buyer and seller (or their agents) hereby verify that to the best of their knowledge and belief, the full actual consideration and facts stated in this declaration are true and correct. If this transaction involves any real estate located in Cook County, the buyer and seller (or their agents) hereby verify that to the best of their knowledge, the name of the buyer shown on the deed or assignment of beneficial interest in a land trust is either a natural person, an Illinois corporation or foreign corporation authorized to do business or acquire and hold title to real estate in Illinois, a partnership authorized to do business or acquire and hold title to real estate in Illinois, or other entity recognized as a person and authorized to do business or acquire and hold title to real estate under the laws of the State of Illinois. Any person who willfully falsifies or omits any information required in this declaration shall be guilty of a Class B misde- meanor for the first offense and a Class A misdemeanor for subsequent offenses. Any person who knowingly submits a false statement concerning the identity of a grantee shall be guilty of a Class C misdemeanor for the first offense and of a Class A misdemeanor for subsequent offenses.

Seller Information (Please print.)

_________________________________________________________________________

______________________________________

Seller’s or trustee’s name

Seller’s trust number (if applicable - not an SSN or FEIN)

________________________________________________________________________________________________________________

Street address (after sale)CityState ZIP

_________________________________________________________________________ (

)

Seller’s or agent’s signature

Seller’s daytime phone

Buyer Information (Please print.)

_________________________________________________________________________

______________________________________

Buyer’s or trustee’s name

Buyer’s trust number (if applicable - not an SSN or FEIN)

________________________________________________________________________________________________________________

Street address (after sale)CityState ZIP

_________________________________________________________________________ (

)

Buyer’s or agent’s signature

Buyer’s daytime phone

Mail tax bill to:

________________________________________________________________________________________________________________

Name or companyStreet addressCityState ZIP

Preparer Information (Please print.)

_________________________________________________________________________

______________________________________

Preparer’s and company’s name

Preparer’s file number (if applicable)

________________________________________________________________________________________________________________

Street addressCityState ZIP

_________________________________________________________________________ (

)

 

Preparer’s signature

Preparer’s daytime phone

 

_______________________________________________

 

 

 

Preparer’s e-mail address (if available)

 

 

 

Identify any required documents submitted with this form. (Mark with an “X.”) ____ Extended legal description

____Form PTAX-203-A

 

____ Itemized list of personal property

____Form PTAX-203-B

To be completed by the Chief County Assessment Officer

1

__ __ __

__ __ __

__ __ __

__ __ __ __

__ __

__ __

3

Year prior to sale ___ ___ ___ ___

 

County

 

Township

Class

Cook-Minor

Code 1

Code 2

4

Does the sale involve a mobile home assessed as

 

 

 

 

 

 

 

 

2

Board of Review’s final assessed value for the assessment year

 

real estate?

___ Yes ___ No

 

prior to the year of sale.

 

 

 

 

5

Comments

 

 

Land

 

___ , ___ ___ ___ , ___ ___ ___ , ___ ___ ___

 

 

 

 

Buildings

___ , ___ ___ ___ , ___ ___ ___ , ___ ___ ___

 

 

 

 

Total

___ ___ , ___ ___ ___ , ___ ___ ___ , ___ ___ ___

 

 

 

Illinois Department of Revenue Use

Tab number

Page 2 of 4

PTAX-203 (R-10/10)

Instructions for Form PTAX-203, Illinois Real Estate Transfer Declaration

General Information

The information requested on this form is required by the Real Estate Transfer Tax Law (35 ILCS 200/31-1 et seq.). All parties involved in the transaction must answer each question completely and truthfully.

What is the purpose of this form?

County offices and the Illinois Department of Revenue use this form to collect sales data and to determine if a sale can be used in assessment ratio studies. This information is used to compute equalization factors. Equalization factors are used to help achieve a state-wide uniform valuation of properties based on their fair market value.

Must I file Form PTAX-203?

You must file either (1) Form PTAX-203 and any required documents with the deed or trust document or (2) an exemption notation on the original deed or trust document at the County Recorder’s office within the county where the property is located. File Form PTAX-203 for all real estate transfers except those qualifying for exempt status under (a), (c), (d), (e), (f), (g), (h), (i), (j), or (l) listed below.

Which property transfers are exempt from real estate transfer tax?

The following transactions are exempt from the transfer tax under 35 ILCS 200/31-45.

(a)Deeds representing real estate transfers made before January 1, 1968, but recorded after that date and trust documents executed before January 1, 1986, but recorded after that date.

(b)Deeds to or trust documents relating to (1) property acquired by any governmental body or from any governmental body,

(2) property or interests transferred between governmental bodies, or (3) property acquired by or from any corporation, society, association, foundation or institution organized and operated exclusively for charitable, religious or educational purposes. However, deeds or trust documents, other than those in which the Administrator of Veterans’ Affairs of the United States is the grantee pursuant to a foreclosure proceeding, shall not be exempt from filing the declaration.

(c)Deeds or trust documents that secure debt or other obligation.

(d)Deeds or trust documents that, without additional consideration, confirm, correct, modify, or supplement a deed or trust document previously recorded.

(e)Deeds or trust documents where the actual consideration is less than $100.

(f)Tax deeds.

(g)Deeds or trust documents that release property that is security for a debt or other obligation.

(h)Deeds of partition.

(i)Deeds or trust documents made pursuant to mergers, consolidations or transfers or sales of substantially all of the assets of corporations under plans of reorganization under the Federal Internal Revenue Code (26 USC 368) or Title 11 of the Federal Bankruptcy Act.

(j)Deeds or trust documents made by a subsidiary corporation to its parent corporation for no consideration other than the cancellation or surrender of the subsidiary’s stock.

(k)Deeds when there is an actual exchange of real estate and trust documents when there is an actual exchange of beneficial interests, except that that money difference or money’s worth paid from one to the other is not exempt from the tax. These deeds or trust documents, however, shall not be exempt from filing the declaration.

(l)Deeds issued to a holder of a mortgage, as defined in Section 15-103 (now Section 15-1207) of the Code of Civil Procedure, pursuant to a mortgage foreclosure proceeding or pursuant to a transfer in lieu of foreclosure.

(m)A deed or trust document related to the purchase of a principal residence by a participant in the program authorized by the Home Ownership Made Easy Act, except that those deeds and trust documents shall not be exempt from filing the declaration.

Can criminal penalties be imposed?

Anyone who willfully falsifies or omits any required information on Form PTAX-203 is guilty of a Class B misdemeanor for the first offense and a Class A misdemeanor for subsequent offenses. Anyone who knowingly submits a false statement concerning the identity of a grantee of property in Cook County is guilty of a Class C misdemeanor for the first offense and a Class A misdemeanor for subsequent offenses. The penalties that could be imposed for each type of misdemeanor are listed below (35 ILCS 200/31-50 and 730 ILCS 5/5-8-3 and 5/5-9-1).

 

Misdemeanor

Prison Term

Maximum Fines

 

Class A

less than 1 year

$2,500

 

 

Class B

not more than 6 months

$1,500

 

 

Class C

not more than 30 days

$1,500

 

 

 

 

 

 

 

 

 

 

 

Line-by-line Instructions

The sellers and buyers or their agents must complete Steps 1 through 4 of this form. For transfers of a beneficial interest of a land trust, complete the form substituting the words “assignor” for “seller” and “assignee” for “buyer.”

Step 1: Identify the property and sale information.

Line 1 — Write the property’s street address (or 911 address, if available), city or village, zip code, and township in which the property is located.

Line 3 — Write all the parcel identifying numbers and the properties’ lot sizes (e.g., 80’ x 100’) or acreage. If only the combined lot size or acreage is available for multiple parcels, write the total on Line 3a under the “lot size or acreage” column. If transferring only a part of the parcel, write the letters “PT” before the parcel identifying number and write the lot size or acreage of the split parcel. If transferring a condominium, write the parcel identifying number and the square feet of the condominium unit. If surface rights are not being transferred, indicate the rights being transferred (e.g., “minerals only”). If transfer- ring right-of-way (ROW) property that does not have a parcel identify- ing number, write “ROW only.” If five or more parcels are involved, use the space provided on Page 2, Step 3. The parcel identifying number is printed on the real estate tax bill and assessment notice. The chief county assessment officer can assist you with this information.

Line 4 — Write the month and year from the instrument.

Line 5 — Use an “X” to identify the type of instrument (i.e., deed, trust document, or facsimile) to be recorded with this form. For a deed- in-trust, limited warranty, special warranty, trust deed, or other deed types not listed on this form, select “Other” and write the deed type. “Joint tenancy” and “tenants-in-common” identify ownership rights and cannot be used as a deed type.

Line 6 — Select “Yes” if the property will be used as the buyer’s principal dwelling place and legal residence.

Line 7 — Select “Yes” if the property was sold using a real estate agent or advertised for sale by newspaper, trade publication, radio/ electronic media, or sign.

Line 8 — Use an “X” to select one item under each of the column headings “Current” and “Intended.” “Current” identifies the current or most recent use of the property. “Intended” identifies the intended or expected use of the property after the sale. If the property has more than one use, identify the primary use only.

Line 8h, Commercial building — Write the type of business (bank, hotel/motel, parking garage, gas station, theater, golf course, bowling alley, supermarket, shopping center, etc.).

Line 8k, Other — Choose this item only if the primary use is not listed and write the primary use of the property.

Note: For Lines 8h and 8k, if the current and intended categories are the same but the specific use will change, (i.e., from bank to theater), write the current use on the line provided and write the intended use directly below the line provided.

PTAX-203 (R-10/10)

Page 3 of 4

Line 9 — Use an “X” to identify any significant physical changes in the property since January 1 of the previous year. Write the date the change was completed or the property was damaged.

Line 10 — Select only the items that apply to this sale. A definition is provided below for all items marked with an asterisk.

Line 10a, Fulfillment of installment contract — The installment contract for deed is initiated in a calendar year prior to the calendar year in which the deed is recorded. Write the year the contract was initiated between the seller and buyer. Do not select this item if the installment contract for deed was initiated and the property was transferred within the same calendar year.

Line 10c, Transfer of less than 100 percent interest — The seller transfers a portion of the total interest in the property. Other owners will keep an interest in the property. Do not consider severed mineral rights when answering this question.

Line 10d, Court-ordered sale — The property’s sale was ordered by a court (e.g., bankruptcy, foreclosure, probate).

Line 10g, Short sale — The property was sold for less than the amount owed to the mortgage lender or mortgagor, if the mortgagor has agreed to the sale.

Line 10h, Bank REO (real estate owned) — The first sale of the property owned by a financial institution as a result of a judgment of foreclosure, transfer pursuant to a deed in lieu of foreclosure, or con- sent judgment occurring after the foreclosure proceeding is complete.

Line 10k, Seller/buyer is a financial institution — “Financial institu- tion” includes a bank, savings and loan, credit union, Resolution Trust Company, and any entity with “mortgage company” or “mortgage corporation” as part of the business name.

Line 10o, Buyer is exercising an option to purchase — The sale price was predicated upon the exercise of an option to purchase at a predetermined price.

Line 10p, Trade of property (simultaneous) — Buyer trades or exchanges with the seller one or more items of real estate for part or all of the full actual consideration (sale price) on Line 11.

Line 10r, Other — Explain any special facts or circumstances involv- ing this transaction that may have affected the sale price or sale agreement or forced the sale of the property. This includes property that is subject to an existing lease or property that is part of an IRC §1031 Exchange.

Line 10s, Homestead exemptions on most recent tax bill — Write the dollar amount for any homestead exemption reflected on the most recent annual tax bill.

Step 2: Calculate the amount of transfer tax due.

Round Lines 11 through 18 to the next highest whole dollar.

Note: File PTAX-203-B, Illinois Real Estate Transfer Declaration Supplemental Form B, when filing instruments other than deeds, or trust documents. (Do not complete Step 2, of the PTAX-203 when filing the PTAX-203-B).

Line 11 — Write the full actual consideration (sale price). Full actual consideration is the amount actually paid, excluding any amount credited against the purchase price or refunded to the buyer for improvements or repairs to the property. Include the amount for other real estate transferred in a simultaneous exchange from the buyer to the seller, even if the transfer involves an even exchange. Also include the amount of outstanding mortgages to which the property remains subject at the time of the transfer.

Note: File PTAX-203-A, Illinois Real Estate Transfer Declaration Supplemental Form A, if the amount on Line 11 is over $1 million and the property’s current use on Line 8 is marked “Apartment building (over 6 units),” “Office,” “Retail establishment,” “Commercial building,” “Industrial building,” or “Other.”

Line 12a — Write the amount of personal property items included in the sale price on Line 11. Do not include the value of a beneficial interest of a land trust. Personal property items are generally listed on the “bill of sale.” If you are uncertain as to whether an item is real estate or personal property, consult your attorney, tax advisor, or the chief county assessment officer.

On 81/2” x 11” paper, submit an itemized list of personal property (in- clude values) transferred from the seller to the buyer if this sale meets either of the following conditions:

•residential property — if the amount of personal property (not including the value of a mobile home) on Line 12a is greater than 5 percent of the sale price on Line 11, or

•non-residential property — if the amount of personal property on Line 12a is greater than 25 percent of the sale price on Line 11.

Residential personal property — Generally, “personal property” includes items that are not attached (built-in) to the home and that are normally removed by the seller when vacating the property. Examples include artwork, automobiles and boats, draperies, furniture, free- standing appliances (e.g., refrigerators, stoves, washers and dryers, but not built-in appliances), lawn mowers, tractors, snow blowers, rugs (excludes wall-to-wall carpets), and window air-conditioners (excludes central air). Include the value of a mobile home as personal property on Line 12a if it meets all of the following conditions:

•The value of the mobile home was included on Line 11.

•The value of the mobile home was not included on the real estate tax bill.

Commercial/industrial personal property — Generally, “personal property” is any item that is not a permanent improvement to the land and includes, but is not limited to, intangibles such as goodwill, licenses, patents, franchises, business or enterprise values; and certain tangibles such as inventories, cash registers and shopping carts, free-standing shelving and displays, furniture, office equipment and supplies, vehicles, and machinery and equipment not assessed as real estate.

Generally, “personal property” does not include building components (e.g., wiring and lighting, heating, air-conditioning, plumbing, fire pro- tection); foundations, pits and other building components for special- ized or heavy machinery; permanent fixtures including, but not limited to, machinery and equipment and cranes assessed as real estate, craneways, and non-portable tanks; and site improvements such as paving and fencing.

Line 14 — Write the amount of other real estate transferred from the buyer to the seller that was included in the sale price on Line 11. This value only applies to a simultaneous exchange between the par- ties involved in this transaction. Do not include the value of property involved in a deferred exchange under IRC §1031.

Line 15 — Write an amount only if the deed or trust document states that the transferred property remains subject to a mortgage at the time of the transfer.

Line 16 — Use an “X” to identify the letter of the provision for the exemption from the transfer tax (i.e., (b), (k), or (m)) that applies to this transfer. See “Which property transfers are exempt from real estate transfer tax?” in these instructions.

Step 3: Write the legal description from the deed.

Write the legal description from the deed. Use a minimum 10-point font if the legal description is typed. If the legal description will not fit in the space provided, submit an 81/2” x 11” copy of the extended legal description from the deed with this form.

Step 4: Complete the requested information.

Write the requested information for the seller, buyer, and preparer.

Write the addresses and daytime phone numbers where the seller and buyer can be contacted after the sale.

The seller and buyer (or their agents) and preparer must sign this form. By signing the form, the parties involved in the real estate transfer verify that

•they have examined the completed Form PTAX-203,

•the information provided on this form is true and correct, and

•they are aware of the criminal penalties of law associated with falsifying or omitting any information on this form.

Use an “X” to identify any required documents submitted with this form.

Page 4 of 4

PTAX-203 (R-10/10)

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Filling out part 1 in illinois form ptax 203

2. Your next part is usually to fill in the next few blank fields: Current Intended a Landlot only, i Industrial building j Farm, f Offi ce, Identify any signifi cant physical, a Fulfi llment of installment, r Other specify s Homestead, GeneralAlternative Senior, Step Calculate the amount of, b k m, a b, If this transfer is exempt use an, as part of the full actual, and Yes No.

Current Intended a Landlot only, f Offi ce, and Yes No of illinois form ptax 203

3. This third part is rather uncomplicated, Step Write the legal description, Step Complete the requested, Sellers or trustees name, Sellers trust number if applicable, Street address after sale, City, State, and ZIP - each one of these fields must be completed here.

State, Step Write the legal description, and Sellers trust number if applicable of illinois form ptax 203

4. The next part comes with these particular fields to consider: Street address after sale, City, State, ZIP, Sellers or agents signature, Sellers daytime phone, Buyer Information Please print, Buyers or trustees name, Buyers trust number if applicable, Street address after sale, City, State, ZIP, Buyers or agents signature, and Buyers daytime phone.

illinois form ptax 203 conclusion process shown (stage 4)

People frequently get some points wrong when filling out ZIP in this part. You should review whatever you enter here.

5. To conclude your form, the last subsection incorporates some extra fields. Filling out To be completed by the Chief, County, CookMinor, Township, Class, prior to the year of sale, Board of Reviews fi nal assessed, Land Buildings Total, Illinois Department of Revenue Use, Tab number, Year prior to sale Does the, real estate, Yes No, Comments, and Page of is going to conclude the process and you're going to be done in a blink!

Part no. 5 of filling out illinois form ptax 203

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