P 45 It Form – Fill Out and Use This PDF

The P45 form is a crucial document in the UK that records details about an employee's departure from work, including their salary and taxes paid up to their leaving date. It is divided into parts, with each serving a distinct purpose, such as for the employee, the new employer, and HM Revenue & Customs (HMRC). This form plays a vital role in ensuring that employees are taxed correctly in their new jobs or upon leaving employment. Click the button below to learn more about how to properly fill out the P45 form.

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P 45 It Form PDF Details

Navigating the transition for employees leaving a job involves several key steps to ensure a smooth changeover for both the departing employee and their employer. Central to this process in the UK is the P45 form, a document that encapsulates essential information related to an employee's departure from an organization. This form, serving as a cornerstone of the UK tax system, facilitates the update of records by HM Revenue & Customs (HMRC) and ensures that employees are correctly taxed in their new employment or upon leaving work entirely. The P45 form is divided into multiple parts, each serving a distinct purpose; Part 1 is sent directly to HMRC by the employer, Part 1A is retained by the employee for their records, and Parts 2 and 3 play a crucial role in the new employer's onboarding process or in the employee's claims for certain benefits. The form captures a wide array of information, from basic employee details and National Insurance number to more specific data such as total pay to date, tax deducted in the employment just ended, and indications of any student loan deductions. Broader implications of the P45 form include its role in informing tax credit adjustments, potential tax refund claims, and the specific steps an employee needs to take when moving to a new job, seeking benefits, or leaving the UK. Employer responsibilities include accurate completion and timely submission of parts of the form to both HMRC and the employee, ensuring a legally compliant and efficient transition for the employee moving forward.

Question	Answer
Form Name	P 45 It Form
Form Length	4 pages
Fillable?	Yes
Fillable fields	176
Avg. time to fill out	36 min 16 sec
Other names	p45 template, p45 pdf, blank p45 template uk, p45 online

Form Preview Example

P45 Part 1

Details of employee leaving work

Copy for HM Revenue & Customs

File your employee's P45 online at www.hmrc.gov.uk

Use capital letters when completing this form

Employer PAYE reference

Student Loan deductions

Office number

Reference number

Enter 'Y' if Student Loan deduction is due to be made

Tax Code at leaving date

Employee's National Insurance number

If week 1 or month 1 applies, enter 'X' in the box below.

Title – enter MR, MRS, MISS, MS

or other title

Week 1/Month 1

Last entries on P11 Deductions Working Sheet.

Surname or family name

Complete only if Tax Code is cumulative. Make no entry

if week 1 or month 1 applies, go straight to box 8.

Week number

Month number

First or given name(s)

Total pay to date

•

Leaving date DD MM YYYY

Total tax to date

•

Employee’s private address

This employment pay and tax. Leave blank if the Tax Code

is cumulative and the amounts are the same as box 7.

Total pay in this employment

•

Total tax in this employment

Postcode

•

Works number/Payroll number and Department or branch

(if any)

I certify that the details entered in items 1 to 11 on

this form are correct.

Employer name and address

Gender. Enter ‘X’ in the appropriate box

Male

Female

Date of birth DD MM YYYY

Postcode

Date DD MM YYYY

When an employee dies. If the employee has died

enter 'D' in the box and send all four parts of this

form to your HMRC office immediately.

Instructions for the employer

•Complete this form following the 'What to do when an employee leaves' instructions in the Employer Helpbook E13 Day-to-day payroll. Make sure the details are clear on all four parts of this form and that your name and address is shown on Parts 1 and 1A.

•Send Part 1 to your HM Revenue & Customs office immediately.

•Hand Parts 1A, 2 and 3 to your employee when they leave.

P45(Manual) Part 1

HMRC 04/08

P45 Part 1A

Details of employee leaving work

Copy for employee

Employer PAYE reference

Student Loan deductions

Office number

Reference number

Student Loan deductions to continue

Tax Code at leaving date

Employee's National Insurance number

If week 1 or month 1 applies, enter 'X' in the box below.

Title – enter MR, MRS, MISS, MS

or other title

Week 1/Month 1

Last entries on P11 Deductions Working Sheet.

Surname or family name

Complete only if Tax Code is cumulative. If there is an ‘X’

at box 6 there will be no entries here.

Week number

Month number

First or given name(s)

Total pay to date

•

Leaving date DD MM YYYY

Total tax to date

•

Employee’s private address

This employment pay and tax. If no entry here, the amounts

are those shown at box 7.

Total pay in this employment

•

Total tax in this employment

Postcode

•

Works number/Payroll number and Department or branch

(if any)

I certify that the details entered in items 1 to 11 on

this form are correct.

Employer name and address

Gender. Enter ‘X’ in the appropriate box

Male

Female

Date of birth DD MM YYYY

Postcode

Date DD MM YYYY

To the employee

The P45 is in three parts. Please keep this part (Part 1A) safe. Copies are not available. You might need the information in Part 1A to fill in a Tax Return if you are sent one.

Please read the notes in Part 2 that accompany Part 1A. The notes give some important information about what you should do next and what you should do with Parts 2 and 3 of this form.

Tax credits

Tax credits are flexible. They adapt to changes in your life, such as leaving a job. If you need to let us know about a change in your income, phone 0845 300 3900.

To the new employer

If your new employee gives you this Part 1A, please return it to them. Deal with Parts 2 and 3 as normal.

P45(Manual) Part 1A

HMRC 04/08

P45 Part 2 Details of employee leaving work

Copy for new employer

Employer PAYE reference

Office number Reference number

Employee's National Insurance number

Title - enter MR, MRS, MISS, MS or other title

Surname or family name

First or given name(s)

Leaving date DD MM YYYY

Student Loan deductions

Student Loan deductions to continue

Tax Code at leaving date

If week 1 or month 1 applies, enter 'X' in the box below.

Week 1/Month 1

Last entries on P11 Deductions Working Sheet. Complete only if Tax Code is cumulative. If there is an ‘X’

at box 6, there will be no entries here.

Week number Month number Total pay to date

£ •

Total tax to date

£ •

To the employee

This form is important to you. Take good care of it and keep it safe. Copies are not available. Please keep

Parts 2 and 3 of the form together and do not alter them in any way.

Going to a new job

Claiming Jobseeker's Allowance or

Employment and Support Allowance (ESA)

Take this form to your Jobcentre Plus office. They will pay you any tax refund you may be entitled to when your claim ends, or at 5 April if this is earlier.

Give Parts 2 and 3 of this form to your new employer, or you will have tax deducted using the emergency code and may pay too much tax. If you do not want your new employer to know the details on this form, send it to your HM Revenue & Customs (HMRC) office immediately with a letter saying so and giving the name and address of your new employer. HMRC can make special arrangements, but you may pay too much tax for a while as a result of this.

Going abroad

Not working and not claiming Jobseeker's Allowance or Employment and Support Allowance (ESA)

If you have paid tax and wish to claim a refund ask for form P50 Claiming Tax back when you have stopped working from any HMRC office or Enquiry Centre.

Help

If you need further help you can contact any HMRC office or Enquiry Centre. You can find us in The Phone Book under HM Revenue & Customs or go to www.hmrc.gov.uk

If you are going abroad or returning to a country

outside the UK ask for form P85 Leaving the United Kingdom from any HMRC office or Enquiry Centre.

Becoming self-employed

You must register with HMRC within three months of becoming self-employed or you could incur a penalty. To register as newly self-employed see The Phone Book under HM Revenue & Customs or go to www.hmrc.gov.uk

to get a copy of the booklet SE1 Are you thinking of working

for yourself?

To the new employer

Check this form and complete boxes 8 to 18 in Part 3 and prepare a form P11 Deductions Working Sheet. Follow the instructions in the Employer Helpbook E13 Day-to-day payroll, for how to prepare a P11 Deductions Working Sheet. Send Part 3 of this form to your HMRC office immediately. Keep Part 2.

P45(Manual) Part 2

HMRC 04/08

P45 Part 3

New employee details

For completion by new employer

File your employee's P45 online at www.hmrc.gov.uk

Use capital letters when completing this form

Employer PAYE reference

Student Loan deductions

Office number Reference number

Student Loan deductions to continue

Tax Code at leaving date

Employee's National Insurance number

If week 1 or month 1 applies, enter 'X' in the box below.

Title – enter MR, MRS, MISS, MS or other title

Week 1/Month 1

Last entries on P11 Deductions Working Sheet.

Surname or family name

Complete only if Tax Code is cumulative. If there is an ‘X’

at box 6, there will be no entries here.

Week number

Month number

First or given name(s)

Total pay to date

•

Leaving date DD MM YYYY

Total tax to date

•

To the new employer Complete boxes 8 to 18 and send P45 Part 3 only to your HMRC office immediately.

New employer PAYE reference

Office number Reference number

Employee's private address

9Date new employment started DD MM YYYY

10Works number/Payroll number and Department or branch (if any)

11Enter 'P' here if employee will not be paid by you between the date employment began and the next 5 April.

12Enter Tax Code in use if different to the Tax Code at box 6

If week 1 or month 1 applies, enter 'X' in the box below. Week 1/Month 1

13If the tax figure you are entering on P11 Deductions Working Sheet differs from box 7 (see the E13 Employer Helpbook Day-to-day payroll) please enter the

figure here.

£ •

14New employee's job title or job description

Postcode

16Gender. Enter ‘X’ in the appropriate box

Male Female

17Date of birth DD MM YYYY

Declaration

18I have prepared a P11 Deductions Working Sheet in accordance with the details above.

Employer name and address

Postcode

Date DD MM YYYY

P45(Manual) Part 3

HMRC 04/08

How to Edit P 45 It Form Online for Free

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Step 1: This web page contains an orange button stating "Get Form Now". Please click it.

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The next areas will make up the PDF file:

entering details in p45 download stage 1

Jot down the data in Employees, private, address Total, pay, in, this, employment Total, tax, in, this, employment Postcode, Gender, Enter, X, in, the, appropriate, box Male, Female, Dateofbirth, DD, MM, YYYY Postcode, and DateD, D, MM, YYYY

Record any details you are required inside the area P, Manual, Part and H, MRC

The Employees, National, Insurance, number Student, Loan, deductions Student, Loan, deductions, to, continue Tax, Code, at, leaving, date Title, enter, MR, MRS, MISS, MS, or, other, title Week, Month Surname, or, family, name First, or, given, names Leaving, dateD, D, MM, YYYY Week, number Month, number Total, pay, to, date Total, tax, to, date and Employees, private, address section is where both sides can indicate their rights and responsibilities.

Finish by looking at the following sections and filling them in as required: Total, pay, in, this, employment Total, tax, in, this, employment Postcode, Gender, Enter, X, in, the, appropriate, box Male, Female, Dateofbirth, DD, MM, YYYY Postcode, and DateD, D, MM, YYYY

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