Personnel Action Form Template – Fill Out and Use This PDF

Updated: Nov 2, 2026

The Personnel Action form serves as a comprehensive document for managing various employment transactions within an organization, such as new hires, position changes, and updates to employee information. Specifically designed to streamline the administrative process, this form captures essential data including personal details, employment specifics, and departmental information. For those ready to modify or update employee records, click the button below to begin filling out the form.

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Personnel Action Form Template PDF Details

In the dynamic world of human resources, the Personnel Action form stands as a crucial document, encapsulating a wide array of employee information in one coherent package. Originating from Vanderbilt University and marked with a print date of February 28, 2008, this form serves multiple purposes, primarily focusing on new hires within the institution. It meticulously collects data ranging from basic employee and departmental details to more nuanced information concerning the employee's current and new status. Sections include personal identifiers such as social security numbers and addresses, alongside employment specifics like job codes, position numbers, and pay group classifications. Furthermore, the form delves into employee changes, highlighting reasons for action, effective dates, and any adjustments in compensation or shift patterns. It also demands details regarding citizenship, marital status, and whether the employee is a student at Vanderbilt, ensuring a comprehensive overview of the individual's profile. Completing this document requires inputs from several stakeholders, evidenced by the array of approval signatures and HR routing information it accumulates. This procedural diligence underscores the form's importance in maintaining up-to-date, accurate employee records, facilitating seamless transitions within the university's administrative framework.

Question	Answer
Form Name	Personnel Action Form Template
Form Length	1 pages
Fillable?	No
Fillable fields	0
Avg. time to fill out	15 sec
Other names	hire personnel form paf blank, paf form template, hire paf, vanderbilt form paf

How to Fill Out New Hire Personnel Action Form

New Hire Personnel Action Form at a glance

What it is: The New Hire Personnel Action Form is a Vanderbilt University form.

Who signs: The form has a Signature/Date line under Approval Signatures.

A filled-in New Hire Personnel Action Form example: a department fills in a new hire

New Hire Personnel Action Form example filled out, example: a department fills in a new hire — A department initiator fills out the New Hire Personnel Action Form. The new hire works Standard Hours of 40 and starts on March 2, 2026. The picture shows the first half filled in and all its values are invented. Effective Date and Pay Start Date are both March 2, 2026. Nothing goes in Approval Signatures because the approvers sign by hand.

How to fill out New Hire Personnel Action Form, box by box

Employee Information

Under Employee Information, enter the Name and the SSN.

Under Employee - Current Information, enter the Address, City, State, Country, Zip and Home Phone.

Enter the Sex, Marital Status, Birth Date and Citizenship Status.

Employee - New Information

Under Employee - New Information, enter the Action, Reason, Effective Date, End Date, Position Number, VU Budget#, Job Code and Home Dept. ID.

Pay Group, Standard Hours and Comp Frequency

Enter the Pay Group, Standard Hours, Standard Shift, Comp Frequency, Comp Rate, Benefits Salary, Pay Start Date, Pay End Date and Comment.

Enter the Mail Drop, Shift 2 and Shift 3.

Mark I-9 Attached? and I-9 Express as they apply.

Approval Signatures

The form has a Signature/Date line under Approval Signatures, one under Effort Certification and one under Student Employment, where student employees may work no more than 20 hours per week.

Effort Certification: "I certify that I have first hand knowledge of (or have used suitable means of verifying) work performed by this individual and salary distribution prior to the effective date of this change is reasonable in relation to the work performed."

Student Employment: student employees may work no more than 20 hours per week total inclusive of all on-campus jobs held by the student.

More rules for New Hire Personnel Action Form

Under Employee Matrix Time Reader - New Information, enter the Supervisor EmplD, Name, Reader Numbers 1 - 5, CCode, Shift Bndry and Fixed Dist.

Under Employee Distribution - New Information, enter the Job Code, Center and Percent, and the Cost Sharing.

Under Department Information, enter the Home Department, PAF Responsible, Location, Initiator and Phone.

Sources

[1] New Hire Personnel Action Form (printed Feb-28-08), Vanderbilt University (the Official source link on this page).