ATLANTA CITY COUNCIL
Proclamation Request Form
Proclamation Guidelines
Proclamations are ceremonial documents signed by the members of the Atlanta City Council and generally issued for:
•Public awareness campaigns
•Nonprofit organizations
•Arts and cultural celebrations within the City of Atlanta
•Special honors (on the recommendation of the President and members of the Atlanta City
Council)
•Birthdays (90+) and anniversary milestones (75+)
Proclamations will not be issued for:
• Matters of political controversy, ideological or religious beliefs, or individual
convictions
•Events or organizations with no direct relationship to the City of Atlanta
•Campaigns or events contrary to City policies
•Retirements with the exception of City of Atlanta employees
•Deceased persons
Other:
•The Atlanta City Council reserves the right to modify or deny any proclamation request. For proclamations honoring an individual or organization for city-wide
contributions, attempts are made to obtain signatures of all City Councilmembers.
•An organization may request only one proclamation annually.
•More than one cause can be proclaimed simultaneously.
•An organization does not have exclusive rights to the day, week or month of their
proclamation.
• A congratulatory letter is an alternative where proclamation criteria are not met.
Who can make a proclamation request?
•Request must be made by a City of Atlanta resident or organization that does work within the City of Atlanta.
How should a proclamation request be made?
•All requests must be made in writing by using this form. Request can be mailed, faxed or hand-delivered. If mailed or faxed, please call to verify receipt by the City Council Office of Communications. We cannot honor phone requests.
•Due to the large volume of requests, please submit your request at least *14 business days in advance of the date in which the document is needed.
What must the request include?
•Contact person’s first and last name, address, and telephone number.
•A brief summary and/or background of the event or organization.
•The name and date (s) of the day, week, month or event to be proclaimed.
•An indication of whether the proclamation should be mailed or will be picked up and the
date
• A date when the proclamation is needed
Requests can be mailed, emailed or faxed to:
Dexter Chambers, Director
Atlanta City Council
Office of Communications
Suite 2900
Atlanta City Hall
55 Trinity Avenue, SW
Atlanta, Georgia 30303
dchambers@atlantaga.gov
Phone: 404-330-6309
Fax: 404-658-6720
Proclamation requests should be made no less than 14 business days in advance of the date in which the
document is needed.
ATLANTA CITY COUNCIL
Proclamation Request Form
*Today’s Date:________
Sponsoring Councilmember (YOU MUST GET PRIOR APPROVAL FROM THE
OFFICE OF THE COUNCIL PRESIDENT OR FROM YOUR CITY COUNCIL REPRESENTATIVE’S OFFICE BEFORE SUBMITTING THIS REQEST
FORM)____________________________________
Full name of recipient (individual or organization):________________________________
Reason proclamation is being
requested:_____________________________________________________
Will this proclamation be read during an Atlanta City Council meeting?____Yes ____No
If yes, please indicate when:___________________
The name and date (s) of the day, week, month or event to be proclaimed (optional):____________________________________________________
Minimum 200 word biography on individual/organization/group being honored. This information will be used in the “Whereas” clauses:_________________________________
__________________________________________________________________
__________________________________________________________________
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________________________________additional information can be attached to this form.
Prior honors/recognitions:______________________________________________
__________________________________________________________________
__________________________________________________________________
__________________________________________________________________
__________________________________________________________________
Daytime contact number and name of person requesting
proclamation__________________________ (____) _______________________
Should the proclamation be mailed?____Yes _____No
If yes, please include mailing address:_______________________________________
_______________________________________
_______________________________________
_______________________________________
If the proclamation will be picked up, please indicate when:_______________________
Please call to confirm that your request has been received at
404-330-6309 or 404-330-6775.
Direct requests can be mailed, emailed or faxed to:
Dexter Chambers, Director Atlanta City Council Office of Communications Suite 2900
Atlanta City Hall
55 Trinity Avenue, SW Atlanta, Georgia 30303 dchambers@atlantaga.gov Phone: 404-330-6309 Fax: 404-658-6720
