PS Form 8125 at a glance
What it is: Plant-Verified Drop Shipment (PVDS) Verification and Clearance is a United States Postal Service form.
Where and when to file: The purpose of this form is to prove to the entry facility that the mail being presented by the mailer or mailer's agent was verified and paid for at origin. The mailer or mailer's agent must submit the original of this PS Form 8125 with the PVDS mailing presented for acceptance to the entry postal facility shown in item 28.
A filled-in PS Form 8125 example: a mailer fills out the mailer section
How to fill out PS Form 8125, box by box
Requested In-Home Delivery Date and Drop Ship Appointment Number
Box 1 is the Requested In-Home Delivery Date (3-day window) and box 2 is the Drop Ship Appointment Number.
The appointment number is required and may be added by the mailer or mailer's agent after the PS Form 8125 is signed and dated by the origin Post Office but before the PVDS mailing is presented to the destination Post Office.
Mailer Name, FAST Scheduler ID and Mailer Contact
Boxes 3 to 6 are the Mailer Name, FAST Scheduler ID, Mailer Contact Name and Mailer Contact Telephone (Include area code).
In items 5 and 6 (and items 16a and 16b, if necessary), list the name and telephone number of a mailer contact who is familiar with the subject mailing and who can resolve problems that may arise at the entry office.
The mailer must complete all items in the Mailer Information section except for items 13i-vi (if pallet presort is known).
Origin Plant Location and Check One
Enter the Origin Plant Location (City, State, ZIP+4). Under Check One, check Identical-Weight Pieces, with the Weight of a Single Piece in lbs., or check Nonidentical-Weight Pieces.
Class of Mail, Product or Publication Title and Total Gross Weight
Check the Class of Mail: Periodicals, Marketing Mail, Package Services or International (Specify class). Enter the Product or Publication Title and the Total Gross Weight of Shipment (Verified at origin office).
Appointments to deposit PVDS mailings at entry offices are required for Marketing Mail and Package Services. Advance notification of Periodicals drop shipments must be provided in the Facility Access and Shipment Tracking (FAST) system. Consolidators must not take mail received from mailers as non-palletized sacked or trayed mailings (reported on PS Forms 8125 as non-palletized mailings) and place the mail on pallets or in other containers after verification (for reasons such as facilitating transportation) because the entry office will be unable to reconcile the mail with the PS Forms 8125 representing the mail.
Type of Mail Processing Category
Under Type of Mail Processing Category (Check all that apply), check Letters, Automation Compatible, Flats, Machinable Parcels or Nonstandard Parcels.
Pallets and Non-Palletized Containers
Box 13, Pallets: a. No. Pallets of Trays, b. No. Pallets of Sacks, c. No. Pallets of Parcels, d. No. Pallets of Bundles, and 13.e. Non-Palletized Containers. The mailing presented to the entry office must be configured as reported under item 13 and must match the other information on PS Form 8125 as validated by the origin Post Office (verifying office).
Mail must not be reconfigured in containers after verification at origin.
Entry Discounts Claimed and Comments
Box 14, Entry Discounts Claimed (Check all that apply): DDU, Mailing Includes Pieces for Delivery Outside Service Area of Entry Office, DSCF, International Service Center (ISC) or International. Box 15, Comments: Record SCF designator(s) and ZIP Code(s) from the DMM label list for mailing presented, or attach register.
Contact at Company Making Drop Ship Appointment
Boxes 16a and 16b are the Contact at Company Making Drop Ship Appointment (if other than mailer and if known when completing this form) and the Telephone.
Entry Office
Box 28, Entry Office: enter the facility name, address, city, state, and ZIP+4 code where the PVDS mailing will be entered (as found in the Drop Ship product).
All entry discounts must be based on entry at this facility.
More rules for PS Form 8125
Mailer: Complete original and make 2 copies.
Standards for PVDS shipments are in Domestic Mail Manual (DMM) 705.17.
Common questions about PS Form 8125
Who signs it?
Submit the original PS Form 8125, after being signed and round stamped by the origin verifying Post Office, to the entry Post Office with the PVDS mailing it represents.
When is this form not the right one?
PS Form 8125 is not required for PVDS mailings sent via Priority Mail Express or Priority Mail Open and Distribute.
Sources
[1] PS Form 8125, July 2026, Plant-Verified Drop Shipment (PVDS) Verification and Clearance, United States Postal Service (the Official source link on this page).
