Standard Form 127 at a glance
What it is: This form is the Request for Official Personnel Folder (Separated Employee). One form is required for each folder requested.
Where and when to file: Requests may be faxed or mailed to the National Personnel Records Center.
A filled-in Standard Form 127 example: a personnel office requests a former employee's folder
How to fill out Standard Form 127, box by box
Date of request, current name, date of birth and Social Security number
Section I is to be completed by the requesting personnel office.
Box 1, Date of Request: enter the date of the request.
Box 2, Current Name: enter the name as last, first, middle.
Box 3, Date of Birth: enter it as mm/dd/yyyy.
Box 4, Social Security Number: enter the Social Security Number.
Previous Federal employment
Box 5, Previous Federal Employment: enter the agency and bureau, the location, from and to.
Reason for request and remarks
Box 6, Reason for Request: check the appropriate box, a. Currently employed, b. Temporary use, or c. Pre-employment consideration (box c: Will retain folder if hired).
Box 7, Remarks: enter any remarks.
Section III: the requesting agency, the requester and where the folder or reply is mailed
Section III is to be completed by the requesting personnel office.
Section III: full name of requesting agency (include sub agency), name of requester, telephone no. (include area code), EXT, agency record group and agency charge account.
Enter the complete address to which the folder or reply is to be mailed, including the ZIP Code.
If the folder is not received (Section II, for use by the Records Center)
Section II, for use by Records Center
Section II is for use by the Records Center.
g. Our search found evidence of a Paper OPF folder that has not been received by this center
Suggest that you contact the last employing office.
Common questions about Standard Form 127
What is an sf 127 form?
This form is the Request for Official Personnel Folder (Separated Employee).
Where do I file it?
The National Personnel Records Center is at National Archives and Records Administration, National Personnel Records Center (Civilian Personnel Records), 1411 Boulder Boulevard, Valmeyer, IL 62295-2603; its fax number is (618) 935-3014.
Sources
[1] Standard Form 127 (02-11), Request for Official Personnel Folder (Separated Employee), National Archives and Records Administration (the Official source link on this page).