Standard Form 364: Report of Discrepancy (ROD)

Enter the Date of Preparation in box 1 and the Report Number in box 2.

Mark SHIPPING or PACKAGING on the Report of Discrepancy (ROD).

Enter the Name and address, include ZIP Code, in box 3 TO and in box 4 FROM.

Enter the Shipper's Name in box 5a, the Number and Date of Invoice in box 5b, and the Transportation Document Number (GBL., Waybill, TCN, etc.) in box 6.

Enter the Shipper's Number (Purchase Order/Shipment, Contract, etc.) in box 7a, the Office Administering Contract in box 7b, and the Requisitioner's Number (Requisition, Purchase Request, etc.) in box 8.

In box 9, Shipment, Billing, and Receipt Data, enter the NSN/Part Number and Nomenclature (a), Unit of Issue (b), Quantity Shipped/Billed (c) and Quantity Received (d).

In box 10, Discrepancy Data, enter the Quantity (a), Unit Price (b) and Total Cost (c).

Under CODE (d), the DISCREPANCY CODES are: Condition of material: C1 - In condition other than that indicated on release/receipt document; C2 - Expired shelf life; C3 - Damaged parcel post shipment. Supply documentation: D1 - Not received; D2 - Illegible or mutilated; D3 - Incomplete, improper or without authority (Only when receipt cannot be properly processed). Misdirected material: M1 - Addressed to wrong activity. Overage/duplicate shipments: O1 - Quantity in excess of that on receipt document; O2 - Quantity in excess of that requested (Other than unit of issue pack); O3 - Quantity duplicates shipment. Packing discrepancy: P1 - Improper preservation; P2 - Improper packing; P3 - Improper marking; P4 - Improper unitization. Product quality deficiencies: Q1 - Deficient material (Applicable to Grant Aid and FMS shipments). Shortage of material: S1 - Quantity less than that on receipt document; S2 - Quantity less than that requested (Other than unit of issue pack); S3 - Non-receipt of parcel post shipments. Item technical data markings (i.e., Name Plates, Log Books, Operating Handbooks, Special Instructions, etc.): T1 - Missing; T2 - Illegible or mutilated; T3 - Precautionary operational markings missing; T4 - Inspection data missing or incomplete; T5 - Serviceability operating data missing or incomplete; T6 - Warranty data missing. Wrong item (Identify requested item as a separate copy in Item 9 above): W1 - Incorrect item received; W2 - Unacceptable substitute. Other discrepancies: Z1 - See remarks.

Under ACTION CODE (box 11), the ACTION CODES are: 1A - Disposition instructions requested (Reply on reverse); 1B - Material being retained (See remarks); 1C - Supporting supply documentation requested; 1D - Material still required expedite shipment (Not applicable to FMS); 1E - Local purchase material to be returned at supplier's expense unless disposition instructions to the contrary are received within 15 days (Reply on reverse) (Not applicable to FMS); 1F - Replacement shipment requested (Not applicable to FMS); 1G - Reshipment not required. Item to be re-requisitioned; 1H - No action required. Information only; 1Z - Other action requested (See remarks).

Enter the Remarks in box 12. Continue on separate sheet of paper if necessary.

Enter the Funding and Accounting Data in box 13.

In box 14a, enter the Typed or Printed Name, Title, and Phone Number of the Preparing Official.

Enter the Distribution Addressees for Copies in box 15.