How to Fill Out Statement of Security Deposit Accounting

Statement of Security Deposit Accounting at a glance

What it is: The Statement of Security Deposit Accounting lists the Deposit(s) - Refundable and the Charges On Move-Out.

Where and when to file: Enter the Deadline Date.

A filled-in Statement of Security Deposit Accounting example: a refund after carpet cleaning

Statement of Security Deposit Accounting example filled out, example: a refund after carpet cleaning
A landlord completes the Statement of Security Deposit Accounting. The security deposit is larger than the carpet cleaning charge, so a refund is due. The picture shows page 1, and its names and figures are sample values. No other charge applies, so the other charge boxes stay empty. Nothing goes in Necessary Painting, Repairs and Replacement because no painting or repair is charged, so Rent in Default/Due stays empty too. The tenant paid no key, furniture, pet or other deposit, so those deposit boxes stay empty. The refund is due to the resident, so Amount Due Owner stays empty. No notice or pre-inspection took place, so the pre-inspection boxes stay empty.

How to fill out Statement of Security Deposit Accounting, box by box

Tenant, address and property

Statement of Security Deposit Accounting example filled out, tenant, address and property

Enter the Tenant Name(s) and the Apt. No.

Enter the Address, City, ST and Zip.

Enter the Property Name and the Property No.

Dates and deadline

Statement of Security Deposit Accounting example filled out, dates and deadline

Enter the Move-in Date, the Move-out Date, the Occupancy in Years and Months, the Tenant's Termination Notice Rec'd On, the Rent Paid To and the Date Re-Rented.

Enter the Deadline Date.

Pre-inspection and cleaning checklist

Statement of Security Deposit Accounting example filled out, pre-inspection and cleaning checklist

Enter the Pre-inspection Notice On and the Pre-inspection On, and mark the Tenant as Approved or Denied.

Enter when the Cleaning Checklist form was Given To Tenant On.

1. Deposit(s) - refundable

Statement of Security Deposit Accounting example filled out, 1. Deposit(s) - refundable

Under 1. DEPOSIT(S) - REFUNDABLE, enter Security/Cleaning, Key, Furniture, Pet and Other.

Enter the TOTAL DEPOSIT(S) PAID.

2. Charges on move-out

Statement of Security Deposit Accounting example filled out, 2. Charges on move-out

Under 2. Charges On Move-Out, enter Interior Cleaning, Carpet Cleaning and Drapery/Blind Dry Cleaning under Necessary Cleaning.

3. Necessary painting, repairs and replacement

Statement of Security Deposit Accounting example filled out, 3. Necessary painting, repairs and replacement

Under 3. Necessary Painting, Repairs and Replacement, enter Painting and Repairs and Replacement.

4. Rent in default/due

Statement of Security Deposit Accounting example filled out, 4. Rent in default/due

Under 4. Rent in Default/Due, enter the Period from and to, the (# of Days) and the (PerDiemRate).

Summary accounting: refund due or amount due

Statement of Security Deposit Accounting example filled out, summary accounting: refund due or amount due

Under SUMMARY ACCOUNTING, enter the Total Refundable Deposit(s) and the Total Charges, then the Refund Due Resident or the Amount Due Owner.

Send balance due owner to

Statement of Security Deposit Accounting example filled out, send balance due owner to

Under Send Balance Due Owner TO:, enter the Name, Address and City/State.

Enter the DATE, the Owner/Agent and CC.

Common questions about Statement of Security Deposit Accounting

What is a statement of deposit accounting?

The Statement of Security Deposit Accounting lists the Deposit(s) - Refundable and the Charges On Move-Out. The form is Copyright 2004 Landlord.com.

Sources

[1] Statement of Security Deposit Accounting, Copyright 2004 Landlord.com (the Official source link on this page).

Statement Security Deposit Accounting Form PDF Details

The Statement of Security Deposit Accounting form serves as a crucial document that navigates through the financial aspects tied to the security deposit held by landlords from their tenants. Its meticulously structured layout not only details the tenant's information, such as names and address, but also encapsulates significant dates right from move-in to move-out, including the provision of a 30-day notice. Furthermore, it presents a comprehensive breakdown of initial deposit amounts categorized under various headers like security, cleaning, key, furniture, and pet deposits, ensuring every transaction related to the deposit is transparent and accounted for. The form further extends to list potential charges incurred by the tenant at move-out for services such as interior cleaning, carpet shampooing, and necessary repairs or painting, juxtaposed with any outstanding rent or additional fees agreed upon in the rental or lease contract. Legal or eviction-related costs find a place in the document as well, rounding off a thorough financial summary of the tenant's deposit account. This culminates in a clear demonstration of whether a refund is due to the resident or a balance is owed to the property owner, with directives for disbursal concluding the document. Thus, the Statement of Security Deposit Accounting form is an essential tool in ensuring transparency and fairness in the handling of financial transactions between a landlord and tenant, facilitating a smoother transition at the conclusion of a tenancy.

QuestionAnswer
Form NameStatement Security Deposit Accounting Form
Form Length1 page
Fillable?Yes
Fillable fields77
Avg. time to fill out15 sec
Other namesstatement of security deposit form, deposit statement template sample, deposit statement template pdf, security deposit settlement statement

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